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Work Background
Sandia National LaboratoriesProcurement Administrative Support
Oct. 2023 - May. 2025Provided administrative purchasing support to all internal P-Card holders. Ensured P-Card transactions upheld DOE policies and developed written work instructions for P-Card administration.
-Supported ~800 P-Card holders with DOE compliant purchasing and transaction reconciliation -Completed monthly internal audits to ensure cardholder activity met corporate compliance requirements
-Completed quarterly internal audits of high-risk transactions to ensure DOE compliance
-Managed cardholder set-up, close-out and spend limits in US Bank administration portal
-Provided extensive review and reporting on the activity in various accounts for monthly, quarterly, semi-annual, and annual periods -Performed general accounting/reporting functions associated with a variety of non-routine financial operations requiring comprehensive knowledge of subject matter and Sandia policies, systems, and requirement
-Provided exceptional customer service to internal members of the workforce
Sandia National LaboratoriesPayroll Specialist
May. 2022 - Oct. 2023Albuquerque, New Mexico, United States· Process Payroll according to policies, contractual documents, laws, rules, and regulations
· Team with Tax Lead to interpret and apply tax policy to payroll processing
· Assist with initiative to analyze, evaluate, write, and edit payroll QMS documentation
· Advised all levels of workforce on time reporting and payroll policy and procedure
· Address timesheet, W-2, W-4, and Pay Statements questions from employee
· Provide extensive review and reporting on the activity in various accounts for monthly, quarterly, semi-annual, and annual periods
· Review and ensure accuracy of information in HR and Financial systems
· Administer deductions, balance, and reconcile related general ledgers
· Perform general accounting/reporting functions associated with a variety of non-routine financial operations requiring comprehensive knowledge of subject matter and Sandia policies, systems, and requirement
· Perform data entry into the Payroll system
Guaranteed RateLicensing Specialist/Project Management/Executive Assistant
Oct. 2020 - Mar. 2022RemoteEnsured compliance of licensed employees with State a Federal Regulations. Provided administrative and operational support to Licensing Department, team of 24. Managed reporting of daily license approvals for Mortgage Loan Officers (MLOs). Distributed electronic communication of licensing updates company wide. Managed master list of newly hired licensed employees and assist with onboarding. Tracked and save invoices from external NMLS database and internal credit card purchases for accounting daily and monthly reconciliations.
• Assist team leadership with Ad hoc projects
HMC ArchitectsExecutive Assistant to Business Services Vice Presidents
Mar. 2017 - Mar. 2020Ontario, CaliforniaProvided administrative and operational support to Director of Finance/Accounting and SVP Studio Operations. Managed communications, scheduling, calendars, travel, and expenses. Assisted executive management team with accounting and finance projects. Created presentations for meetings, proofread, and assembled meeting materials. Filed executive meeting minutes. Coordinated and tracked submission of quarterly external audit requests. Interfaced across departments and with external consultants. Established working relationships with legal counsel, consultants, project managers, executives, and clients.
Prospect MortgageExecutive Administrative Project Manager, Accounting and Finance
Jan. 2015 - Mar. 2017Supported CFO and CAO; managed CFO calendar, travel, and expenses. Served as executive administrative project manager for accounting and finance. Developed presentations and prepared meeting materials. Organized, logged, and filed submissions of quarterly external audit requests. Managed department communications and scheduling as well as credit card reconciliation.
Sierra Land GroupCorporate Accounts Payable Manager
May. 2012 - Dec. 2014Glendale, CAManaged monthly payment approval processes for 10 commercial properties, including 3 hotels. Lone Accounts Payable coordinator; responsible for coding, data entry, and approval processes of ~1,200 invoices and check requests per month; resolved invoice discrepancies.
TOMS ShoesAccounts Payable Consultant
Jan. 2012 - Apr. 2012Los Angeles, CACompleted invoice coding, data entry, and approval processes of ~2,500 invoices and check requests per month. Prepared weekly aging report and followed up to ensure timely payment. Responded to late payment and vendor inquiries.
Madison Tyler, LLCAccounting/Accounts Payable Clerk
Aug. 2008 - Nov. 2011Santa Monica, California, United StatesSettled operational wires for margins, currency settlements, and swaps. Prepared monthly GL account reconciliations within BlackLine Systems, matching statements and account documentation to Month End GL account balances. Coded, entered, and approved invoices for 1,500 vendor payments per month. Prepared/processed accounts payable checks, wires, and ACH payments averaging $40M/month. Liaised with vendors and addressed inquiries. Monitored accounts for payments. Resolved invoice discrepancies.
Sprint NextelAccess Auditor II
May. 2006 - Aug. 2008Completed monthly audits of telecom billing activity totaling $11.2M/month as part of total internal audit plan. Researched account disputes and billing discrepancies. Responded to credit inquiries from external and internal clients. Developed and maintained productive client and staff relationships.
Received an "Excellence Award" for job performance
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