Aimee Vega - Accounts Payable Coordinator, Grainger

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Network Power<100 people

Roles

💸60%

Marketing

✨40%

Business Owner

🧑‍💼40%

C-level Executive

Geos

🇧🇷20%

Brazil

🇨🇦20%

Canada

🇩🇪20%

Germany

Work Background

GraingerAccounts Payable Coordinator

Feb. 2022Panamá, Panama- Validate data from images into imaging and SAP systems in a timely manner according to predetermined guidelines. - Verify that the correct supplier is selected, and remit-to address is correct. - Perform quality checks to ensure that scanned invoice documents meets predetermined quality standards. - Request document rescans. - Provide documentation required in the resolution of reoccurring problems associated with poor invoice quality and/or documents that cause a slow- down of the scanning operation. - Determine and select the correct processing queue in Imaging/OCR and SAP. - Perform 3-way match verifying the accuracy of the purchase order to the invoice. - Ensure adequate accounting approvals are present prior to processing invoices for payment. - Support and assist in the image system maintenance by monitoring and ensuring that all documents scanned are readable prior to indexing and entry into the systems. - Analyzes easy and medium complexity cases (emails, workflow, and other queues) regarding invoice discrepancies and drives their timely resolution ensuring payment and maximizing discounts earned. - Determine and perform corrective action needed to resolve discrepancies within predetermined payment terms. Negotiate/resolve settlement disbursements from supplier correspondence. - Identify internal and/or external process breakdown and work to eliminate root cause of invoice discrepancies. - Approve company-wide operating expense purchase request documents. - Verify and ensure all payment request documents have correct general ledger account numbers. - Ensure payment request documents comply with CP1-19-1 guidelines. Prepare necessary documentation to obtain required level of approval. - Review system approval hierarchy to ensure compliance with Company Policy Approval Matrix. - Special projects as assigned by Supervisor. Serve as primary contact for assigned accounts. - Train and assist other coordinators in the area - Performs other duties as assigned Mostrar menos