Hyna Marie Pardo - General VA, Freelance

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Network Power<100 people

Roles

🔥75%

Startup Founder

👍75%

Sales & BizDev

✨50%

Business Owner

Geos

🇦🇪25%

United Arab Emirates

🇳🇱25%

Netherlands

🇺🇸25%

United States

Work Background

CommSearch RecruitmentCandidate Manager

Nov. 2021Australia

FreelanceGeneral Virtual Assistant

Jul. 2021

G4SDocument Controller

Jul. 2019 - Jul. 2021Abu Dhabi

e.construct Fz LLCDocument Controller - EXPO2020

Feb. 2018 - Jul. 2021DubaiProject: Expo2020

ArcadisProject Coordinator/Resource Coordinator

Dec. 2016 - Aug. 2017Doha, QatarProject: C2 Local Roads and Drainage Programme • Reports to the Construction Director. • Development of a staff planning process in support of resource demand management. • Maintenance of a commercial model to forecasts profitability on a monthly basis. • Development and maintenance of utilisation tool which supports the optimization of existing staff. • Review CVs and evaluate their grade within client-defined structure. • Prepare and process Authorisation to Mobilise (ATM) documentation for potential team members. • Transmit ATM submissions to the client via Project Management Information System (PMIS). • Log all outgoing ATM submissions on the Document Control tracking sheet and closely monitor its status. • Obtain document/correspondence reference number using the PMIS. • Log all document reference number on the metadata sheet. • Use SharePoint for document’s management, search, track and storage. • Closely liaise to the client/PMC for the candidate’s interview schedule and ATM approval. • Manage and update ATM tracker and send to recruitment team weekly. • Update Organisation Chart in line with team development using Visio. • Management of Site supervision vehicle fleet. • Reconciliation and reporting of Site staff timesheets management. • Prepares and manage staff performance summary sheet for the monthly report. • Ad hoc duties as required.

KEO International ConsultantsDeliverables Coordinator

May. 2014 - Sep. 2016Doha, QatarProject: Sharq Crossing Programme Principal duties includes coordination with the Utility & Permits Manager, Stakeholder Director and Professional Services Director to ensure all necessary data and information is captured in all documents/ deliverables related to Stakeholders of the programme. • Work closely with the Stakeholder Management team ensuring documents, reports, meeting minutes and letters are prepared accurately and competently within agreed time scales, dispatches and tracks to assure delivery of important documents. • Utilise interface management tools, to track and monitor the exchange of information pertaining to the Stakeholder Management. • Manage the preparation and submission of document/correspondence to specific Client management systems. • Creates and maintains comprehensive and organized filing system for important and any other general documentation. • Provide regular status reports to Utilities/ Permits & Coordination Manager, Stakeholder Director and Professional Services Director. • Effective diary management of direct manager and stakeholder team. PERSONAL ASSISTANT • Provides a complete administrative and secretarial service to the Professional Services Director including time management, diary management, travel arrangements and other ad hoc activities as requested. • Prepares memos and other business related correspondences, dispatches and tracks to assure delivery of important documents. • Prepares and updates reports, meeting agenda and presentation; as well as collates and distributes inputs from and to concerned parties/departments. • Assists in planning and execution of executive meetings, internal and external. • Receives and screen visitors and telephone calls; handling issues and responds to requests of information or refers the matter to the appropriate department. • Performs other administrative duties assigned by the Executive Assistant including providing back up during her absence.

INCON INFRASTRUCTURE CONT. W.L.LPermits Coordinator

Apr. 2012 - Apr. 2014dubai, uae• Project Coordination and obtain trial trench and construction NOCs from Service Authorities (Road and Transportation Authority, Dubai Electricity and Water Authority, Dubai Municipality, & Telecom Companies, etc.) and other relevant third party companies. • Prepares all necessary documents, cover letter and drawings for the NOC application. • Produce and maintain Document Progress Report to Construction Manager. • Create Document Control and correspondence folders for each site work. • Generate various progress reports as required. • Ensure all templates used conform to the company standard. • Knowledgeable with the RTA online portal for the applications of NOCs. • Review and modify design drawings, layout plans and right of way cross section drawings as per authority’s requirements and specifications. • Establish and obtain registers of all receipts and issues or submissions of documents and correspondence. • Responsible in coordination with site to identify documents required for completing the work as early as possible. • Management of submissions and follow up with Service Authorities. • Attend site meetings – chair as required. • Prepares minutes of meetings with client. • Monitors and revalidates No Objection Certificates. • Prepares necessary documents for the release of bank guarantees from the RTA Roads Maintenance Department. • Distribute latest approved related documents and drawings to the site engineers and subcontractors. • Monitor the cash deposit and bank guarantee refund from the RTA. • In charge for the settlement of fines from Authorities. • Implementing the agreed action plan to the agreed standards and deadlines. • Ad hoc duties as required for the project.

Obayashi Kajima Yapi Merkezi JVPermit Coordinator

Sep. 2008 - Dec. 2012Dubai, UAE• Functioned Project Coordination with Service Authorities (Road and Transportation Authority, Dubai Electricity and Water Authority, Dubai Municipality, & Telecom Companies) • Maintain registers of all receipts and issues or submissions of documents and correspondence • Prepare letters and correspondence through Aconex for the submissions to Authorities or even internal issues with the Consultant • Responsible in coordination with site to identify documents required for completing the work as early as possible. • Address construction queries to Project Manager and have the Project manager deliver response to the originator • Verify that “as built” changes are being documented as construction progresses • Attend site meeting – chair as required • Submit traffic diversion plan to RTA for approval • Monitors and revalidates No Objection Certificates • Arrange shutdowns letters and schedules as required • Implementing the agreed action plan to the agreed standards and deadlines • Ensuring the effective preparation and delivery of all project events and meetings and production of all necessary documentation

Obayashi Kajima Yapi Merkezi JVQA/QC Assistant

Sep. 2007 - Sep. 2008Dubai, UAE• in charge or making Inspection and test request for site activities of utility diversion • Responsible for the daily site schedules (redline and green line), manpower reports, and for the other programs needed for the Utility Diversion weekly reports. • in charge for the application and revalidation of the design and construction NOC's for redline • in charge doing the shutdown letters for utility diversion to be submitted to the Authorities ( DEWA/DM) • in charge of the concrete order request • attend meetings and taking down the "minutes of the meeting"

SitelTechnical Support Representative

Jan. 2006 - Dec. 2007Baguio City, Philippines• Work with the largest AT&T Technical Client Support in the world troubleshooting customer’s internet issue • Answers inbound calls • Provides technical support to all AT&T customers • Implementation of Siebel coyote, Siebel and CRG software • Quickly and effectively solve customer challenges • Schedule appointments for customers if necessary • Place order of customers • Maintain quality control/ satisfaction records, constantly seeking new ways to improve customer and technical service