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Work Background
BlueShield of CaliforniaSystems Analysis
Aug. 2023 - Sep. 2024United States, Lodi• Provided guidance to PM resources and engage stakeholders in the improvement of existing product capabilities
• Provided Planview Administration and support end users by completing requests for updating data and issue resolution
• Formulated/defined system scope and objectives based on user needs for the highest complexity changes • Analyzed and evaluated existing or proposed systems and devices to process data
• Prepared charts and diagrams to assist in problem analysis and submitted recommendations for solution
• Assisted with the development of Planview Product, Methodologies, Processes, and Tools
Lam ResearchNPI Transition Program Manager
Jul. 2022 - Oct. 2022United States, Fremont• Managed transition process and schedules for product moving from pilot to manufacturing
• Lead cross-functional teams to successful execution of milestone activities including build, verification, and testing
• Built relationships and acted as liaison for receiving production site
• Liaised between product and pilot groups, working closely with team members
• Worked with management team and key stakeholders to mitigate and/or escalate any risks to the transition
• Tracked and updated program status in QuickBase
US Tech Solutions - Gilead SciencesSr. Project Coordinator
Jul. 2020 - Feb. 2022United States, Foster CityAssisted the IT Innovation Team in maintaining the innovation platform, communicated and marketed the program, and
other administrative activities.
• Partnered with IT teams and International organizations on the setup and running of Idea generating events and follow-through
on idea development
• Maintain idea management platform: Administration of various aspects of the idea management portal including
ideation challenges, management of users, roles, workflow, routine notifications to users
• Maintained innovation community: timely emails to people who joined the community or submitted ideas and added them
to all applicable teams and email distribution lists and events
• Communicated and marketed Innovation program: quarterly newsletters, Teams, Market Report, Yammer, Lunch &
Learns
Gilead SciencesSenior Project Coordinator
Jul. 2020 - Feb. 2022
TEKsystemsProject Planner/Coordinator
Mar. 2020 - Jul. 2020Project Planner/Coordinator for IT Small Projects PMO. Support multiple project managers and projects compiling data and creating custom financial, resource, project status reports, and project maintenance in Planview. Maintain project and portfolio documents in SharePoint and JIRA.
Triple Ring TechnologiesSr. Project Coordinator
Dec. 2018 - Oct. 2019Newark, CASupporting multiple research and development projects in the medical device market and system support for company-wide ERP tool
System Administrator for NetSuite OpenAir tool; created custom project reports including earned value and budget planned to actuals, managed resource planning, led roll-out and continuing user training and support, created training and user job aids and documentation.
Supported multiple project managers and projects compiling data and creating custom reports
Managed FDA approval testing and documentation for wearable medical device.
Impax LaboratoriesPlanview System Admin/Project Coordinator IT PMO
Aug. 2015 - Sep. 2018Union City, CAAs System Administrator for the Planview Enterprise PPM tool, responsible for daily site maintenance, new user set-up, project plan entry, reports, user training, etc.
Project manager for upgrade to and implementation for Planview 15
Work with development team to create and track SOPs for Laboratory Information Management System (Global LIMS) project
Create and track PO’s for IT PMO projects working with suppliers, sourcing and Accounts Payable to manage invoicing.
Work closely with IT PMO Project Managers to create and track required documentation for all projects
Prepare and/or edit meeting minutes, presentations and documents
Admin and document control in SharePoint for all project and PMO documentation
Work with PMs and project teams to track project changes to project plans, MS Project, and Planview
Admin and document control in SharePoint for all project and PMO documentation
Work with PMs and project teams to track project changes to project plans, MS Project, and Planview
Clarity LLCProject Manager at Restoration Hardware
Mar. 2015 - Jul. 2015PleasantonRestoration Hardware - IT Field Services Collaborates and coordinates with RH sites, vendors, and mall management to schedule technician site visits, site readiness construction, equipment installations, circuit activations, and deactivations according to requirements
Schedules technicians for activations
Tracks site readiness and activation status/progress in Excel and project management software
Follows up with vendors & technicians to ensure schedule is being adhered to
Communicates with RH sites/vendors to confirm site visits/activations/installations
Schedules site visits on Google Calendar
Prepares and publishes meeting minutes
Maintains document control and tracks project activities
Assists with old circuit deactivation tasks
Special projects as needed
Provides support on other projects as needed
UC BerkeleyProject Coordinator
Jun. 2013 - Oct. 2014Banway Bldg.CalTime - campus-wide time tracking system - project coordinator. Manage and track project tasks, status, action items, issues, risks, etc., via SharePoint and MS Project for all project teams.
Blue Shield of CaliforniaProject Manager
Dec. 2011 - Jun. 2013San Francisco, CAICD-10 Network Management Applications Remediation Project Manager– a multi-year federally mandated health care initiative. Create and maintain project and resource plans and provide weekly updates to ICD-10 PMO on milestones and deliverables. Provide regular and ad hoc reporting to support project administration, management and communication via SharePoint using MS Word, MS PowerPoint, Excel and MS Project Pro. Facilitate weekly team meetings with dispersed project team and project driver Track, reconcile, update and report on budget with PMO finance manager Ensure organization and version control of project working documents and artifacts on shared drive and SharePoint. Develop presentation decks for leadership team, PMO and steering committee summarizing complex information for broad audience Participate in quarterly budget and deep dive meetings for PMO Create business process flows Strong verbal and written communication skills to interface with large, multi-project program team
K-Force at Blue Shield of CaliforniaProject Coordinator
Dec. 2011 - Dec. 2011San Francisco Bay AreaICD-10 Network Management Applications Remediation Project Manager– a multi-year federally mandated health care initiative. Create and maintain project and resource plans and provide weekly updates to ICD-10 PMO on milestones and deliverables. Provide regular and ad hoc reporting to support project administration, management and communication via SharePoint using MS Word, MS PowerPoint, Excel and MS Project Pro. Facilitate weekly team meetings with dispersed project team and project driver Track, reconcile, update and report on budget with PMO finance manager Ensure organization and version control of project working documents and artifacts on shared drive and SharePoint. Develop presentation decks for leadership team, PMO and steering committee summarizing complex information for broad audience Participate in quarterly budget and deep dive meetings for PMO Create business process flows Strong verbal and written communication skills to interface with large, multi-project program team
SAT CorporationProject Coordinator
Mar. 2011 - Nov. 2011Sunnyvale, CAWorked with Sales and Operations to create project schedules and BOMs from SOWs and PO’s Created and maintained Operations combined master calendar tracking all project schedules and resources through all phases; development, procurement, build, installation and training Designed, built and maintained monthly project forecasting spreadsheets with Finance dept. Researched and promoted on-line project development tracking options Tracked weekly updates on all projects Collaborated with all project managers and leads on project schedules and BOMs Assisted in all aspects of shipping completed projects Supported and maintained project files and documentation
Gilead SciencesProject Coordinator
Mar. 2010 - Jun. 2010Foster City, CAContracted position through TekSystems, Inc. Coordinated and monitored IT-PMO program activities Coordinated logistics for program phase events; testing and training Coordinated and maintained program documentation and key deliverables by creating and maintaining program binders, including organizing the corresponding electronic documentation in a secured file structure Assisted the Program Manager to develop, refine, and track timelines, schedules, milestones, and critical path Managed the tracking of issues and risks Worked closely with team leads to determine potential solutions
TEKsystems/GAP ITProject Coordinator
Oct. 2008 - Aug. 2009GAP Headquarters - San FranciscoHigh level of communication with Project Managers for assigned projects at Gap Inc./GID-IT Ensure that PM’s are aware of budget and financial trends: in-house Excel spreadsheet tool, Project Insight reports, weekly status meetings with individual managers Ensure that PM’s understand any staffing issues (time cards, approvals, resources) – Project Insight and IQN reports Understand high level risks and issues that may drive additional project cost, resource or date impact via weekly resource allocation and budget meetings as well as monthly forecast reviews and planning sessions. Project Life Cycle Financial Management via Project Insight and IQN reports in addition to weekly synch-up meetings with project managers to review current spend trend, forecasts, and project status using Trax reports. Capital Investment Forms (assist) – worked with Project Manager and Finance director to create CIFs, Word document, at each project Phase. Primarily using in-house budgeting tools in Excel Project Insight – forecasting, actualizing, reconciliation, and maintenance – Project Insight is the primary net-based planning, tracking, and allocation tool used at Gap IT. Project costing reconciliation using monthly costing reports to reconcile against forecasted totals in Project Insight Initiate purchase /work orders based on forecast – internal proprietary forms on IBM Lotus Notes Forecast to Actual variances – Project Insight reports and finance produced Excel pivot tables Asset creation– at project close worked with Finance Director and Project Manager to allocate all project costs to specific Capital assets Resource Management Administration – Project Insight reports, Excel costing reports, IQN resource reports Communication with centralized resource management insuring demand capacity updates IQN Updates, work order and PO creation Updating operating plans using in-house Excel forms and Project Insight forecasts
Cengage Learning - Digital SolutionsProject Manager
Apr. 2007 - Oct. 2008Belmont, CAResponsible for managing multiple Internet projects and project teams in a dynamic digital publishing environment, including managing many small projects simultaneously and developing and maintaining a project schedules As a Certified Scrum Master facilitated daily stand-up team meetings, planning meetings, reviews and intercedes as needed to resolve impediments Worked with the team to create specifications for each project Communicated effectively with developers, key stakeholders, and other cross-functional team members as necessary. Worked closely with senior level project managers on complex projects.
Mission Valley ChorusMaster Director
Oct. 2005Los Gatos, CARegion 12 DCP Coordinator
LAW school professor
Region 12 Faculty
TekSystems/CSAAProject Coordinator
Oct. 2005 - Aug. 2006In this short-term contract I supporte 3 project managers under the Travel Transition Program.Create, updated and maintained project schedules. Updated weekly deliverables reports. Scheduled weekly cross-functional project meetings. Administered, updated and reconciled project time-sheets, budgets and invoices. Created and maintained action items, issues and resolutions databases for all projects. Coordinated all contracts and support issues for on and off-site personnel.
Children's Hospital FoundationSeminar & Events Coordinator
Nov. 2002 - Oct. 2005Oakland, CALed the design and production of mailing lists, invitations, registrations, seminar & special events reference materials and follow-up letters. Created and maintained internet registrations. Created and maintained internet sites and e-marketing for our donors and financial advisors. Interfaced and managed relationships with printing, mailing, catering, site and other vendors. Coordinated the scheduling and set-up of seminars and donor events in various venues. Maintained and managed materials and supplies for seminars and donor events. Coordinated continuing education credit applications and issuance. Created and monitored production checklists for every seminar and event. Interfaced with professional advisors who team up with CHRCF in seminar presentations. Updated Foundation database, The Raiser's Edge 7.5 application, with records of new prospects and donors from events and seminars. Maintained archives of events and materials produced (digital & hard copy) for historical documentation.
Fisher DevelopmentNexus Project Scheduler
Jul. 2001 - Nov. 2001San Francisco, CAApple retail stores project coordinator Updated weekly construction schedules for 20+ construction sites in MS Project and Primavera 3.0. Interfaced with Project Managers to insure accuracy of deliverables. Communicated changes with client project managers and scheduler in a timely fashion. Responsibilities included creating and distributing schedules in Adobe Acrobat to all team and client team members. Rigorous follow-up with Project Managers and Directors required in order to comply with client requirements.
innoventryExecutive Admin.
Jun. 1999 - Mar. 2000San Francisco, CAAdministrative support to the CTO, VP of Technology Architecture, and VP of Technology Development in a fast paced, challenging, start-up environment Administrative support for Technology Dept., 45+ engineers Coordination of staffing logistics including job fairs and website maintenance Project schedule creation and maintenance (MS Project, Primavera Project Planner) Managed outside staffing vendor relationships and contracts Extensive interfacing with diverse personalities Project team coordinator – oversaw project meetings and off-sites
Alta VistaExecutive Admin.
Feb. 1999 - Jun. 2001Palo Alto, CAAssistant to VP of Global Alliances and the Global Alliance group Worked closely with other departments on joint projectsResponsible for special events planning and logistics Search Engineering Department project and administrative support for 50+ employees Assistant to VP of Search Engineering, Director of Data Services Project Asst. to Sr. Manager of Internet Search Services Created and maintained departmental project schedules Responsible for special event site acquisition Created and edited presentations, org. charts, and meeting note Maintained documents for intranet site Spec'd, sourced, set-up and monitored Java for C++ Engineers training courses
Apple ComputerProject Coordinator
Jan. 1990 - Jan. 1997Santa Clara, CACoordinated Apple’s acclaimed QuickTake 200 digital camera and standalone accessories for worldwide market from kickoff (Sept. ’96) to worldwide ship (March ’97) and post product closeout (Sept. ’97) Developed and maintained project schedules (MS Project, Claris Project Pro, MS Excel, Apple GSS) Managed outside vendor for follow-on Windows connection kit and next generation digital camera upgrade Responsible for dissemination of all project information and deadlines Provided logistical and administrative support to project managers and project leads Coordinated screening and interviewing of team member applicants Managed outside recruiters for team member sourcing Independently resolved issues and made recommendations to the project team and managers Determined direction for the project in functional areas, ie; production, documentation, marketing, engineering, distribution, training, support, etc. Maintained BOMs Follow-up coordination of the Apple Color OneScanner 600 Coordinated the QuickTake 100 upgrade program for US/Canada and Japan release
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