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Work Background
CRDF GlobalSenior Accountant
Apr. 2022Arlington, Virginia, United States• Coach, direct, and train team members - monitor holds, payment investigations, inquiries, workflow, and volume
• Download daily Citibank statement process/investigate AP items that require journal entries, like returns, etc.
• Review, approve, and post all AP vouchers and Disbursements (within two days)
• Approve/release all payments - save payment receipts - enter payment fees to batches.
• Attend to invoices in the AP mailbox - email for approval and coding, then move to SharePoint.
• Special Ad hoc projects and other tasks as assigned.
• Record journal entries for returns
• Create JE to record autodebits on Citibank operating account
• Investigate payment rejection and other issues with Citi payments, Cambridge, StoneX, and Western Union- secure backup - void payment, reverse vouchers, and Zero checks
• Cordinate with the team - Enter vouchers for credit card
• Review the payment batch report and backup files
• Enter all payments to the payment platform - Echecks, wires - Fxecute, WU, Cambridge
• Enter Manual Vouchers/Payment Requests/voucher migration - voucher processing
• Queue vouchers/invoices for payment - sort into folders (GOPSS,FXECUTE,WU, etc)
• Run repot - Create Payment Batch Report
• Queue vouchers/invoices for payment - sort into folders (Citi, Cam, WU etc.)
• Enter all payment fees (Bank fees) to Deltek-CostPoint
• Issue 1099 at the end of the year
ROCS Grad StaffingStaff Accountant
Nov. 2021 - Apr. 2022Herndon, Virginia, United States• Prepare month end closing accounts (Ensure data entry for accuracy, review journal entries, bank reconciliations) ;
• performed monthly Control account reconciliations for Petty cash, and Bank Account
• Apply payments in NetSuite (daily basis)
• Audit invoices liaising with an outsourced AP Team based in India to ensure timely completion of the close cycle and for accuracy.
• Enroll utility vendors on auto-debit (as needed)
• Onboard and offboard employees
• Review and approve new vendor information for accuracy in NetSuite
• Resolve issues related to the processing of invoices (daily basis)
o Work with vendors to get invoices revised
o Work with ECX managers to resolve issues (i.e. figure out why an invoice does not reconcile against its respective contract)
• Process all credit memos
• Respond to outsources processors queries (daily basis)
o Tickets in zoho
o Tasks in NetSuite
• Enter existing vendors, new data in NetSuite and perform call bank if bank account changes
• Process urgent critical invoices, monthly medical bills, and VAT invoices
• Manage Expensify Expense Reports and system admin ownership
o Sent reimbursable expense reports to HR (3 reports each month)
o Import reimbursable expenses imto NetSuite
o Reconcile Capital One non-reimbursable expenses
o Cancel employees credit card in Capital One Portal as needed
o Respond to outsource processors queries for issues found on expense reports
o Links new corporate cards and setup new employees (as needed)
Total Wine & MoreSenior Specialist Account Payables/Receivable
Mar. 2019 - Nov. 2021Bethesda, Maryland• Track and upload CQD credits listed on vendor statements
• Reconcile Freight expenses
• Audit invoices for accuracy, upload and batch them through Lawson (automated accounting system) for payment. • Initiate payment to vendors on a routine schedule and match the ACH payment with backup
• Work with stores using SIP (Store Inventory System) to ensure the inventory is accurate and follow up with vendors, store managers, and other employees to resolve open issues and discrepancies
• Review vendor statements for exceptions and omissions
• Assist in month-end period closing • Handle Accounts Payable Help Desk inquiries within set timelines. Perform research on paid and outstanding invoices, as well as uncleared checks to maintain accurate records.
• Ensure that invoice submissions are following Company requirements
• Maintain a filing system for financial information, records and documents to ensure accessibility with ease.
• Assist team members, as needed, to meet all department deadlines
• Successfully capitalizes on “discount vendors” and ensures timely processing of purchase orders and invoices. (Proactive in researching discrepancies and removing impediments ensuring on time payments.) • Ensures the vendor set up (documentation requests) adheres to company and federal guidelines. Consistently works towards maintaining efficient electronic and hard copy filing systems.
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