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Work Background
International Federation of Red Cross and Red Crescent Societies - IFRCOfficer, Meeting and Conference Services
Dec. 2023Geneva, Switzerland
GSKEvent Officer & Operations Coordinator
Jan. 2020 - Dec. 2022Nyon, Vaud, Switzerland• Operational tasks for marketing team. Yearly planning, budget tracking, service orientated support to markets, event and travel management, contract negotiation.
• Management for 2 Marketing Summits a year. Creating innovative ways to engage and inspire the team (working with digital platforms such as SpotMe and Zoom).
• Effectively communicate, maintain and develop excellent relationships between departments.
• Responsible for all Communications to the Category and markets, newsletters, organizational changes and workplace posts.
• Create presentations and reports for the Directors and compile presentations and decks for events
• Procurement responsibilities; contract negotiation, PO creations (SAP) and tracking • Maintaining accurate and up to date distribution lists ensuring all relevant employees attend the correct events.
• Employee engagement – work closely with directors to ensure team engagement during the difficult Covid19 times. Reporting back to the management team on progress and defining any necessary action plans to improve results.
IEC (International Electrotechnical Commission)Governance Strategy Officer
May. 2019 - Sep. 2019Geneva, Switzerland• As part of the Governance and Global Strategy team, am responsible for all Board meetings, documents and votes
• Organize the annual General Meeting for National Committee Presidents and Secretaries • Organize calls, meetings and workshops with National Committee members, providing them with support on IEC work
• Responsible for the communications for to National Committees, writing summaries and reports
• Membership fee calculations and invoicing on a bi-annual basis
• Act as point of contact for any Executive Committee or Board members, providing them with latest information
• Update databases with any changes to National Committees
• Evaluate new requests to become members and manage their application process, supporting & advising the requesters
GSKCategory Coordinator
Apr. 2015 - Oct. 2017Nyon, Canton of Vaud, Switzerland• Worked with the top management of an employee engagement project, increasing scores from 41% - 57% in one year
• Planned and organized different themed team building events bi-annually resulting in an increased team spirit and employee engagement
• Scheduled, planned and arranged over 15 trainings per year ranging from 20 to 150 participants
• Tracked the budget on a monthly basis; was responsible for purchase orders and invoices and working closely with procurement when dealing with new contracts
NovartisMarketing Coordinator
May. 2011 - Mar. 2015Nyon• Supported the Category Director, managing calendars, arranging travel & completing expense claims.
• Arranged all meetings for the team and provided support as needed.
• Arranged all logistics for a confidential announcement consisting of three simultaneous site announcements to 1500 people
• Responsible for all communications during the announcement and consultation process. Mass e-mails, updates, information sessions, townhalls
• Kept track of project timelines ensuring everything was achieved on time and highlighted potential problems to resolve them before they became an issue
UEFAUnilateral Broadcast Services Assistant
May. 2010 - May. 2011Nyon• Responsible for all logistical needs of the team and coordinating the Information workshops with Broadcasters
• Drafted all division reporting to Senior Managers
• Assisted the Manager with daily tasks and in providing the best service to Broadcasters
• Defined and created the work process’ internal tools, rules and procedures to support each Broadcast Services Team member upon arrival to ensure good team relationships
Global Forum for Health ResearchProject Event Coordinator
May. 2008 - Apr. 2010Geneva Area, Switzerland• Acted as Executive Assistant to CEO, managing calendar, travel, expenses and preparing documents
• Managed the registration and hotel arrangements of the 900+ participants attending the annual Forum meetings. • Wrote documentation for grant providers
• Responsible for the Foundation Council; supporting members, arranging logistics for the bi-annual meetings, drafting Council documentation.
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