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Work Background
Amazon Web Services (AWS)Executive Assistant
Mar. 2021New York City Metropolitan AreaProvide senior level executive support to the Senior Vice President of Global Initiatives and the Managing Director of Global Architectural Partners. Serve as a dedicated thought partner and gatekeeper.
Thoughtfully manage complex calendars, travel and scheduling for teams in multiple locations and time zones.
Heavy scheduling of meetings with the team, senior leadership team and check-ins with directs, skip-levels and colleagues.
Manage expense report coordination, approval and submission for the team. Partner closely with the SVP of Global Initiatives, and key business partners, to provide holistic support to the organization. This includes consistent and accurate communication to the team and following-up on action items.
Define and monitor KPIs, oversee coordination of OLRs and QBRs (quarterly business reviews).
The Rockefeller FoundationExecutive Assistant & Team Coordinator
Oct. 2018 - Jan. 2021New York City Metropolitan AreaActively built relationships across the Foundation with other key leaders and their senior level administrators and maintained a close and highly responsive partnership with the Managing Director for the U.S Food Initiative.
Assisted the Managing Director, and other members of the team in creating high level presentations on an ongoing basis.
Created board presentations, budgets, and budgeting forecasts.
Managed complex schedules, heavy calendar management, events, travel, and expense documents for the Managing Director, U.S Food Initiative and their respective team.
Managed the due diligence process and concept notes for potential and current grantees and contracts.
Prepared and submitted the final 3-year budget of $33 million to our finance, office of grants management and legal team for review.
Collaborated with East Africa colleagues in creating agendas for weekly meetings, retreats, webinars, and conferences.
Teach For AmericaExecutive Assistant Business Partner
Mar. 2008 - Aug. 2018New York, New York, United StatesProvided high level administrative support to the SVP, Chief People Officer and Managing Director, Human Resources. Support included, meeting scheduling, conference calls, calendar management, complex travel, managed correspondence, approved expense reports and departmental purchases for all administrative staff under SVP's team.
Coordinated logistics, drafted agendas, provided advance materials, and executed follow-up for meetings and conferences.
Coordinated company-wide health and wellness events.
Oversaw the review and approval of all reimbursed expenses for conference attendees and coordinated post conference matters such as reports and meetings.
Managed and tracked departmental budget for the NYC Human Resources Team. Assisted HR Manager in policy formulation, hiring and salary administration.
Collaborated with the Benefits Director to ensure compliance with HIPAA, COBRA, DOL, and ERISA.
Heidrick & StrugglesBoard Liaision
May. 2003 - Mar. 2008New York, New York, United StatesOrganized and coordinated quarterly board meetings and events.
Traveled to board meetings to manage and oversee meetings and board dinners.
Managed communications between the Executive Office and board members.
Provided ongoing administrative support to internal and external board members.
Coordinated board subcommittees in conjunction with committee chairs and co-chairs.
Prepared detailed board agendas, committee memos and created quarterly board books.
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