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Work Background
WalbridgeExecutive Coordinator / Assistant to the President & CEO
Mar. 2022Detroit, Michigan, United States
Honigman LLPLegal Secretary / Assistant
Aug. 2019 - Jun. 2022Greater Detroit Area
OpenTextSenior Facilities Analyst/Executive Assistant
May. 2019 - Aug. 2019Southfield, mi• Produce Monthly Executive Level reports for office utilization at multiple locations
• Answer phones • Manage calendars for VP’s and conference rooms
• Troubleshoot and solve basic computer, communication and administrative problems as they arise
• Travel arrangements for VP’s including air, hotel, car service, etc. • Both complex domestic and international
• Process VISA applications for international business trips
• Submit expense reports for VP’s
• Approve Expense reports on behalf of VP’s
• Facilitate Sourhfield office announcements/communications • Keep common areas organized and clean
• Works directly with Security and Facilities Manager to ensure office is running smoothly
• Back-up for Facilities Manager
• Plans social events for employees (Social Committee)
• Order lunches for internal meetings
• Work with new employees and introduce them to key people in their organization
• Assist with special projects
CovisintExecutive Assistant to the President and CEO
Jun. 2011 - Jul. 2017Detroit, MI• Provides direct support to the CEO, CFO, CTO, CMO, General Counsel and Board of Directors
• Answer phones (main line as well as Executive lines) • Manage calendars for all Executives
• Troubleshoot and solve basic computer, communication and administrative problems as they arise
• Travel arrangements for all Executives including air, hotel, car service, etc. • Both complex domestic and international
• Process VISA applications for international business trips
• Submit expense reports for Executives
• Approve Expense reports on behalf of Executives
• Monitor Purchase Requisitions for Executive approval
• Arrange meetings with customers at Executive level
• Maintain Contacts database
• Point of contact for Board of Directors
• Arrange Quarterly Board Meetings (including Board Dinners, travel for all Board Members, etc.)
• Act as a point of contact between employees and Executives
• Facilitate company-wide announcements/communications from Executives
• Receive invoices for payment
• Submit facilities requests to Property Management for problems in the building
• Keep common areas organized and clean
• Works directly with Security and Facilities Manager to ensure office is running smoothly
• Works directly with Finance and HR to ensure policies are in place and that they are followed
• Order lunches for internal meetings
• Assist with miscellaneous confidential requests from HR
• Work with new employees and introduce them to key people in their organization
• Assist with different aspects of training for new employees
• Supervised 2 Administrative Assistants
• Kept floor plans up to date
• Manage conference room availability
• Assist with special projects
CompuwareLead Administrative Assistant / Executive Assistant
Nov. 2004 - Jun. 2011Detroit, MI• Provided direct support for various VP’s and Directors
• Answered a multi-line phone system • Managed calendars for various VP’s and Directors
• Made travel arrangements for VP’s
• Submitted expense reports on behalf of VP’s
• Arranged meetings with customers including meeting rooms and catering
• Provided support for 150 people along with 1 other admin
• Supervised 5 other admins
• Submitted Purchase Requisitions for computer equipment, conferences, etc.
• Ordered office supplies
• Submitted facilities requests to Property Management for Problems in the building
• Kept floor plans up to date
Public StorageExecutive Assistant
Nov. 2002 - Oct. 2004• Provided direct support to the Regional VP and 7 District Managers
• Submitted expense reports for Regional VP
• Approved expense reports for Regional VP’s direct reports
• Ordered and maintained office supplies
• Compiled data for weekly and monthly reports due to corporate office
• Managed e-mail for Regional VP
• Moved entire office to a new location • Securing office space
• Signing lease
• Ordering office furniture
• Setting up phones and phone service
• Setting up internet service
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