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Work Background
Prospekt Medical (Caspian)Administration Manager
Apr. 2024Atyrau Region, KazakhstanLeveraged Power BI and Excel to monitor expenses and provide actionable insights.
Ø Created and maintained dynamic dashboards to enhance data visibility and support decision-making.
Ø Developed data-driven insights using Power BI and Excel, improving coordination across operations and workflows.
Prospekt Medical (Caspian)Clinic Manager
Jan. 2023 - Apr. 2024Kazakhstantemporary replacement
WorleyAdministration Department Supervisor
Mar. 2014 - Jan. 2023Kazakhstan Created, visualized and improved administration databases and internal regulations/ policies for official use reducing inaccuracies and miscommunication gaps.
- Supervising personnel and improving the work processes of the department;
- Monitoring expenses and advising on cost streamlining opportunities processed by the department. The Admin department on several occasions in succession has been recognized as the best in cost saving company-wide;
- Planning and evaluation of works performance. Organize the allocation of facility and office resources, materials, and equipment;
- Ensuring execution of multitasking projects of varying complexity in an effective and timely manner, setting priority and meeting critical time deadlines;
- Leverage internal and external resources to administer policies and procedures consistently across all business lines, functions, and locations;
- Maintain compliance with all applicable policies, procedures and global standards. Coordination of data with interconnected departments;
Job functions:
- Assigning responsible, defining timelines and coordinating department personnel dealing with the following activities:
• FWL (work permits / labor department) and migration issues;
• travel, lodging and in-company-residence accommodation arrangements;
• reception secretaries, internal couriers, tech personnel;
• transportation department; relevant activities concerning visitors and new personnel, including induction
• appropriate mobile communications supply;
• office maintenance and building facilities management (landlord) personnel;
• movement of company equipment and property etc.
WorleyParsonsAdministration Specialist
Jul. 2009 - Mar. 2014Kazakhstan Successful improvement of cost effectiveness in travel coordination
- Provide regular performance feedback of Admin personnel to upper management. Reporting to Head office and management on applicable registers and preparation of additional reports upon request;
- Improving residence service level and consider relevant proposals. Work with contractors on settling issues of travel and accommodation arrangements;
- Coordination of travel data with interconnected departments;
- Coordinate department staff responsible for:
• travel and accommodation for over 300 employees, settling appropriate issues;
• operating with landlords on behalf of foreign personnel on settling complaints and maintenance issues;
• organization of corporate events;
• supply of mobile communications for personnel, validating related invoices.
- Maintain compliance by personnel, contractors and subcontractors with established policies, procedures and practices in relation to the safe and efficient use of company facilities and resources.
WorleyTravel Administrator
Mar. 2008 - Jul. 2009AtyrauTravel and accommodation arrangements; updating relevant register and reviewing appropriate invoices. Coordination on specific data with interconnected departments etc.
AGIP KCOAviation Administrator
Oct. 2006 - Mar. 2008Atyrau Monitoring personnel under the company internal system that displays location of company staff;
Registration / checking-in passengers traveling by helicopter flight / hovercraft to project sites, ensuring that Agip HSE passports meet the required courses; data registering.
PFD International, LLCTravel Administrator
May. 2005 - Oct. 2006Atyrau Awarded for highly performing critical tasks; peer recognition for resolving issues.
Coordinating travel and accommodation for The Parsons Fluor Daniel personnel on project site (Tengiz), Atyrau and UK Fluor Offices personnel, validating related invoices; attending to all relating issues;
Meeting foreign personnel at the airport, ensuring the personnel is safely checked-in to assigned accommodation.
PFD International, LLCReceptionist
Apr. 2005 - May. 2005Atyrau Providing efficient reception services and a range of administrative support services;
Registering and coordinating distribution incoming and outgoing documents/ post/ fax; Reception and appropriate redirection of incoming phone calls. Receive messages if necessary;
Coordinating, assisting and liaising with office security; admin assistance.
Colliers Property Management LLPPersonal Assistant & Reception
Nov. 2004 - Mar. 2005AtyrauExecutive assistant of the Atyrau Plaza BC owner, and representative of the Business Center as a receptionist. Handling enquiries and assisting tenants, renting the office space.
Carrying out clerical and administrative tasks, duties of receptionist and executive assistant. Liaising with clients, suppliers. Drafting and referring letters to government offices, clients, business partners, contractors on behalf of company management.
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