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Work Background
Space InchHead of Finance And Administration
Oct. 2023Zagreb, CroatiaAs Head of Finance and Administration, I oversee HR coordination, including processing salaries, along with managing financial operations such as creating and sending invoices to clients, processing contractor payments, managing SOW's, project budgets, project margins, utilization projections etc. Additionally, I optimize administrative functions within the organization by implementing efficient processes to enhance productivity.
HuddleOperations Team Lead
Apr. 2022 - Oct. 2023Zagreb, CroatiaAs Operations Team Lead I am a key part of the management team and oversee high-level operational and HR duties. I am organising and coordinating office administration, procedures and processes to ensure organisational effectiveness, efficiency and safety. I am responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and procurement process. I am also in charge of the payment process in Croatia and the US, and as of this year I am leading the process of creating and implementing new benefits programs for all of our employees. I am also involved in implementation of new HRIS, job systematisation and company merger with another company. My responsibilities are:
● point person for all employee questions
● working with the P&C team on everyday tasks (employee contracts, work licenses, internal
communication)
● organising office operations and procedures (Staff handbook, Travel and Expenses policy, various
processes)
● coordination with IT department on all office equipment
● managing relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
● managing contract and price negotiations with office vendors, service providers, and office lease
● performing reviews and analysis of special projects and keep the management properly informed
● mentoring new employees in Operations team
● lead in the planning and performance of company events and employer branding activities
● Safety at Work Specialist (covering all segments of Safety at Work)
PhotomathOffice Manager
Mar. 2021 - Apr. 2022Zagreb, CroatiaAs Office Manager I organise and coordinate office administration and procedures, in order to ensure organisational effectiveness, efficiency, and safety. I am responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, procurement process. I am also in charge for payment process in Croatia and US, and as of this year I have taken over all internal activities within the company. My responsibilities are:
- point person for maintenance, mailing, supplies, equipment, bills, and errands
- cooperation with P&C to maintain office policies as necessary
- organisation of office operations and procedures
- coordination with IT department on all office equipment
- managing relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
- managing contract and price negotiations with office vendors, service providers, and office lease
- performing reviews and analysis of special projects and keep the management properly informed
- training new employees in Admin team
- lead in the planning and performance of company events
- Safety at Work Specialist (covering all segments of Safety at Work)
Eko-mlaz.dm d.o.o.Assistant Manager (Executive Assistant)
Feb. 2018 - Mar. 2021ZagrebAs Assistant Manager (Executive Assistant) I support a General Manager in the daily responsibilities required to keep a business running smoothly. I was in charge of directing employees and ensure that work is being completed in a timely and effective manner. I have been working on collecting, processing and distributing data, compiling and analyzing financial information related to the operation, organization and management of business as well. The main area of my work is:
• Assisting the manager in organizing, planning and implementing strategy
• Performing hiring processes in collaboration with the manager • Managing and coordination of the design assignments
• Assisting in making payroll calculations
• Record keeping of employees working hours
• Performing all administrative tasks
• Ensure that goals and objectives are met
• Supervise, lead and motivate staff
• Help with monitoring and tracking operating costs, budgets and resources
• Work with clients
• Evaluate clients' needs and expectations • Manage clients' complaints
• Create reports, analyze, interpret and present dana
• Handling registration and monitoring contracts related to services of all kinds
• Managing complete administration on major company’s projects (Development of water utility infrastructure agglomeration Novska - Project management, Development of water utility infrastructure agglomeration Lipik-Pakrac - Project management)
• Sales management of measuring equipment I am also in charge of running public procurement tenders, that include: monitoring announcements, tender applications and coordinating the complete tender documentations for our company and for joint activity partners.
Eko-mlaz.dm d.o.o.Finance Assistant
Dec. 2014 - Dec. 2017ZagrebAs a finance assistant, I supervised the financial tasks of our company and ensure we use capital and resources beneficially. My responsibilities were creating forecasting models (monthly, quarterly, and annual), assessing risk in investment, and ensuring all accounting activities comply with regulations. I also participated in the preparation of feasibility studies and techno-economic analyzes.
Eko-mlaz.dm d.o.oAdministrative Assistant
Jun. 2011 - Nov. 2014Novska, CroatiaAs Administrative Assistant I provided support to manager, other employees, and clients by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. My main responsibilities were:
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings.
• Making travel arrangements, such as booking flights, cars, hotel reservations.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
Faculty of Economics and Business ZagrebStudent Assistant at Department of Informatics
Oct. 2010 - Sep. 2011ZagrebTeaching assistant
Preparation for lessons and creating presentations
Translation and interpretation of IT literature
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