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Work Background
Berliner Cohen, LLPLegal Secretary
Sep. 2021San Jose, California, United States
Aaronson, Dickerson, Cohn & LanzoneLegal Assistant
Aug. 2019 - Jul. 2021San Carlos, California, United States• Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.
• Supports case preparation by preparing exhibits, preparing pleadings; monitoring and obtaining discovery responses; organizing materials for case review.
• Meet with clients to execute various Estate Planning documents to include: Deeds, Affidavits, Agreements, Pleadings, Petitions, and other County specific forms.
• Draft initial documents for Attorney review such as, Deeds, Affidavits, Agreements, Pleadings, Petitions, Accountings, and other County specific forms.
• Experience preparing Judicial Council forms for Probate, Conservatorship, Guardianship and Civil cases.
• Heavy calendaring in Outlook and Abacus
• Case research
• Court Filing (e-filing and in-person) and Record Retrieval
SlingShot connectionSSenior Administrative Associate
Apr. 2019 - Aug. 2019• Provides confidential administrative and operational support to meet the needs of all students applying for and receiving accommodations.
• Provides a full range of administrative support for the Director, Associate Director, and Accommodations Coordinator in Disabilities Resources.
• Perform and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require familiarity of Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, the ADA Amendments Act (ADAAA) of 2008, and other applicable laws, current statutes, litigation and best practices pertaining to the provision of services to postsecondary students with disabilities.
• Screen and provide the initial triage to determine the most efficient and effective solution for all inquiries by students, faculty, staff, and parents. • Support the department in handling complex, sensitive, and confidential information. • Maintain specialized recordkeeping and database management (Accessible Information Management software system), and/or specified information-gathering for projects and tasks.
•Maintain confidential records and exercise judgment with respect to the distribution and sharing of such. • Supervise students (hire, train, schedule, and assign tasks). • Train students to understand, respect, and comply with the confidential nature of the information and records maintained by the office as it relates to serving students with disabilities and complying with FERPA. • Assist with the development and publication of department print and web publications.
• Serve as resource for interpretation of department policy for students, faculty, staff, and parents. • Manage calendar and schedules for the Director, Associate Director, and Accommodations Coordinator. • Coordinate with other University departments in order to schedule rooms to request special room set-up or equipment, and refreshments as needed.
City of San JoséPublic Safety Radio Dispatcher Trainee
May. 2018 - Oct. 2018San Jose, California• Processed high volume, high priority emergency and non-emergency 911 calls for San Jose Fire Department and Emergency Medical Assistance.
• Provided life-saving instructions to callers until responders arrived.
• Provided over-the-phone instructions on CPT, choking rescue, and childbirth, along with ensuring caller safety during fire, HAZMAT, and other dangerous incidents.
• Ensured that responders were sent to the correct location, equipped with the information needed to handle the emergency.
• Supported the needs of responders throughout emergency incidents. Assisted incident commanders with managing and tracking resources, mobilized logistical needs, and ensured personnel accountability and safety.
County of Santa ClaraBoard Clerk II / Senior Administrative Assistant
Jan. 2016 - Dec. 2018San Jose, California• Communicated daily with Department Administrators and District Staff relating to Committee meetings—including calendar management and scheduling.
• Attended meetings of the Board of Supervisors.
• Took rapid and extensive notes of the meetings and proceedings of the Board of Supervisors when meeting as such or in their role as some other governing entity.
• Summarized, composed and prepared, from Board discussions and documents, the official Summary of Proceedings and completed minutes for regular and special meetings, Board Committees, Board workshops, and other meetings as necessary.
• Coordinated the preparation of the official minutes with the other Clerk of the Board staff.
• Documented motions and directives for distribution to administrative staff.
• Responded to inquiries from County departments, the public, and the news media concerning the proceedings of the Board.
• Set up audio/visual equipment in a variety of meeting rooms and performed minor troubleshooting as necessary.
• Performed Board Clerk I and general clerical tasks that support the mandated functions of the Clerk of the Board's Office.
• Assigned as a Disaster Service Worker, as required.
• Performed other related work as required, including office supply management and supply orders.
County of Santa ClaraBoard Clerk I / Administrative Assistant
Jan. 2014 - Dec. 2016San Jose, California• Daily communication amongst Department Administrators and District Staff relating to Commission meetings.
• Served in the capacity of recording secretary for boards and commissions to which assigned.
• Composed agendas from various sources and assembles and distributes agenda materials as appropriate.
• Took rapid and extensive notes of the meetings and proceedings of a variety of boards, commissions, or other public advisory entities.
• Summarized, composed, and prepared, from notes and documents related to agenda items, complete official minutes of board or commission proceedings, summarizing complex and frequently technical discussions and writing motions in clear and formal form.
• Determined and effected the appropriate handling and disposition of diverse complex legal and historical documents reflecting actions taken by the Board of Supervisors.
• Prepared accurate and succinct transmittals to the Board of Supervisors or its committees conveying the recommendations of the board/commission.
• Prepared, published and sent out a variety of notices along with materials related to agenda items to the public, news media, and other interested parties while conforming to numerous State codes.
• Independently composed correspondence requiring the application of specialized knowledge and discrimination in the selection of data and interpretation of policies; may review records of Board of Supervisors' meetings and communicate pertinent actions or referrals to the board or commission concerned.
• Responded to inquiries from the public, the news media, or county departments concerning the actions of the Board of Supervisors and/or boards or commissions.
• Set up audio/visual equipment in a variety of meeting rooms and performed minor troubleshooting as necessary.
• Maintained files and records and established controls on correspondence and materials having deadlines and expiration dates.
• Handled incoming payments from the public for fees, donations, or other purposes.
CitrixOrder Processing Specialist
Jan. 2013 - Dec. 2014• Processed Software and Hardware purchases via SAP and COSS for various end users and resellers.
• Gathered missing information for complex orders and worked them to resolution in order to meet SLA standards.
• Maintained an extremely high accuracy rate of order processing for revenue impacting orders.
Call Henry, Inc (Onizuka AFS)Buyer / Purchasing Manager / Administrative Assistant
Jan. 2007 - Sep. 2011Onizuka Air Force Station• Purchase Order & Finance Administrator for a $57+ million dollar contract.
• Exercised judgment in selecting methods, techniques and evaluation criteria for obtaining excellent purchasing results according to the FAR and government regulations.
• Contract and Vendor Management including obtaining quotes, coordinating site inspections, and supporting/enforcement of contract requirements.
• File system maintenance.
• Identified and implemented process improvements within the administrative and procurement system.
• Weekly, Monthly and Quarterly report generation for Material Control personnel, Chief of Operations, General Manager, Finance/Contracts Manager and HQ Office.
• Managed quarterly as well as annual material and training budgets with a favorable variance averaging 5% for more than 4 consecutive years.
• Scheduled travel arrangements, cost reimbursements, expense reports and various administrative tasks for over 10 employees.
• Direct contact with customers requesting new WO’s and follow-up on opened WO’s.
• Maintained excellent working relationship with our vendors and customers, retaining high marks in customer service feedback and scoring.
• Managed procurement of all office supplies and equipment as well as the purchasing bid process from beginning to end for 40+ vendors.
• Managed customer requests and queries via phone, email and general correspondence.
• Managed weekly office payroll and submitted via ADP.
Jubilee Christian CenterAccounts Receivable
Jan. 2006 - Dec. 2007• Processed and recorded over $1.2M monthly.
• Prepared credit mailers and account correspondence for a membership base of over 10,000 members.
• Managed Merchant Services Vendor relationship with Visa, Mastercard, American Express and Discover Card.
NETGEARReceptionist / Admin Assistant
Jan. 2005 - Dec. 2006• Interacted with multiple guests and handled multiple phone calls.
• Distributed incoming mail and faxes to the appropriate party.
• Reserved and scheduled meetings in board rooms.
• Mailed invoices to appropriate parties.
• Logged and maintained records of all materials and invoices that come into the office through the front desk lobby.
• Fulfilled Corporate Administrative Work Orders.
• Assisted both top level executives and other employees with shipping and receiving.
• Provided general administrative support to accounting.
• Supported the Executive Administrative Assistant with various tasks such as: PO’s and Invoices.
• Ordered lunches.
• Heavy calendaring and scheduled meetings in various conference rooms.
• Assisted with customer service/complaints.
Bally Total FitnessFront Desk Manager / Program Director
Jan. 2004 - Dec. 2005
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