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Work Background
Dudley-Charlton Regional School DistrictExecutive Assistant/Records Access Officer/School Board Secretary
Sep. 2021Dudley, Massachusetts, United StatesMaintains confidentiality of privileged information, including the maintenance of confidential files;
Composes correspondence, reports and commendations upon the direction of the Superintendent or independently as needed;
Arranges appointments for the Superintendent and assists in maintaining the Superintendent's schedule;
Oversees, reviews, sorts and routes all correspondence to the Superintendent;
Prepares School Committee agendas for regular and special meetings, as well as appropriate distribution of agendas;
Posts all regular, special and school committee meeting and subcommittee in town halls, district offices and district website; Serves as Recording Secretary for the Dudley-Charlton Regional School Committee;
Ensures appropriate dissemination of minutes, including safekeeping of official copy of minutes for historical purposes;
Supervises publications as directed by the Superintendent; Prepares and disseminates annual letters to staff and parents, as required by law; assure appropriate and timely distribution;
Assists in maintaining official School Committee policies and monitoring new laws and legal requirement affecting the DCRSD, School Committee, staff and students for incorporation into Policy Manual; Maintains accurate personnel data, such as seniority lists and other pertinent collective bargaining information.
Green Gold GroupPersonal Assistant To Chief Executive Officer
Dec. 2020 - Aug. 2021North Brookfield, Massachusetts, United StatesActed as the point of contact between the CEO/Manager and internal/external clients; Screened calls, inquiries and requests and handled accordingly;
Tracked employee absences;
Processed CEO/Managers' email as appropriate;
Managed calendar and scheduled meetings and appointments; Organized meetings and ensured CEO was well prepared; Made travel arrangements; Sourced office supplies; Produced reports, presentations and briefs;
Maintained office systems, including data management and filing;
Managed client database;
Researched and recommended new office systems as needed;
Managed and tracked all in-coming inventory;
Acted as a back up for all HR duties and responsibilities;
Managed office duties and responsibilities;
Managed additional projects as needed;
Processed Accounts Payable and Accounts Receivable;
Followed and implement all guidelines set forth by the CCC.
Prolific 1Executive Assistant
Nov. 2018 - Jun. 2020South Windsor, CTProvided general administrative support to the CEO of Prolific 1;
Prepared reports through POS and Excel;
Managed calendar for CEO;
Recorded and distributed meeting notes;
Coordinated and facilitated corporate travel;
Facilitated corporate employee engagement committee;
Planned, coordinated and executed all corporate team building and other social activities;
Managed and processed all online CD sales;
Established partnerships with area vendors for CD resell;
Monitored daily sales;
Coordinated with marketing on bi-weekly newsletter;
Reviewed all employee timecards in Ascentis (formerly ADP) for payroll processing;
Processed online ticket fulfillment;
Managed and processed company credit card charge-backs;
Purchased tickets daily for company resell;
Managed all credit card and inventory reports for company;
Completed special projects as needed.
Central Massachusetts Orthodontic AssociatesOffice Administrator
Dec. 2017 - Nov. 2018Worcester, MAManaged inventory and order orthodontic supplies for three office locations;
Developed, maintained, and monitored daily patient schedules for three office locations;
Provided administrative assistance to three orthodontists;
Processed patient payments;
Developed and maintained an online presence (Google, Yelp, Facebook, etc);
Updated and maintained the company website;
Managed communications with office software and IT companies regarding issues and updates;
Managed personnel administration;
Screened applicants and interviewed candidates for open positions;
Greeted patients, scheduled appointments, managed multiple telephone lines, collected payments and insurance information, and managed patient records.
The Southern GroupExecutive Assistant
Jan. 2016 - Nov. 2017Created client contracts; Coordinated and ensured ethics compliance; Coordinated activities associated with contributions from Political Action Committees (PAC); Coordinated legislative events for clients; Assisted with Request for Proposal (RFP) responses; Interacted with clients, Senators, Representatives, lobbyists and public officials on a daily basis; Recorded and managed billable hours; Facilitated scheduling of student interns to ensure representation at all key Legislative meetings and events; Reviewed daily news media outlets to identify and distribute articles relative to Southern Strategy Group clients; Represented Southern Strategy Group in the absence of partners; Managed and published schedules for Southern Strategy Group partners and clients; Managed office operations.
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