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Work Background
Dream on MeAccounts Payable
May. 2024
Wilf Campus for Senior LivingIT Manager & HR Coordinator
Jun. 2022 - Mar. 2023United States- Managed IT vendors and provided immediate support for 230 staff across 5 lines of business, ensured seamless operations and minimized downtime.
- Trained and supervised HR interns, approved timecards for HR Director review, provided comprehensive office training with a focus on best practices for file management; prioritized and assigned work; fostered an inclusive culture of accuracy, compliance, and professional growth.
- Led negotiations with Verizon Wireless, resulting in a 35% reduction in monthly service plan costs and acquisition of 50 new devices through trade-in promotions. This equipped traveling nurses, hospice aides, on-site medical staff, and all departments with state-of-the-art phones and iPads, enhancing productivity and communication, at no additional cost.
Greek DevelopmentOffice Coordinator
Aug. 2020 - Dec. 2021East Brunswick, NJ- Orchestrated a seamless transition to remote work for company staff during the COVID-19 pandemic, ensuring uninterrupted support coverage and maintaining a high level of service to internal and external stakeholders. - Led special project to improve mail processing and distribution efficiency, conducting a thorough examination of received mail, analyzing trends, and considering departmental needs; achieved an exceptional 75% reduction in processing time, improving operations, reducing paper usage, and ensuring precise and efficient delivery.
Greek DevelopmentAccounting Coordinator
Dec. 2017 - Aug. 2020- Established development and implementation of standardized procedures as the inaugural administrative professional for the accounting department of 15 people. Collaborated closely with senior controllers to develop tailored procedures for the unique needs of 5 unique financial portfolios, resulting in improved efficiency and accuracy. Executed procedures while maintaining a departmental manual for reference, ensuring consistent adherence to best practices. - Managed lease documents for 25+ million square feet of industrial real estate properties including but not limited to: tenant leases, amendments, subleases, correspondence, vendor contracts, CAM records, capital improvements, brownfield redevelopment documentation, and relevant legal documentation.
- Ensured clear and positive communication in relationship management of clients, vendors, landlords, tenants, and staff.
Office TeamContract Administrative Assistant
Dec. 2016 - Dec. 2017Various Locations, NJ - Assigned to operations, sales, and marketing teams on short-term contracts, providing support in various areas including scheduling departmental meetings, managing calendars and shared conference rooms. Captured and documented minutes for international parts supply company's marketing staff; facilitated the follow-up on action items resulting from meetings and ensured seamless international shipping of sample parts.
- Enhanced effective post-sale coordination between Sales and Operations departments, ensuring seamless transfer of critical details for VOIP system installations, reduced potential errors during installations.
SmartDoc TechnologiesProject Manager & Administrative Assistant
Jan. 2016 - Nov. 2016Iselin, NJ- Led the end-to-end development of custom interactive, dynamic PDF forms. Collaborated with a team of 8 LiveCycle developers in China, providing guidance and feedback to ensure high-quality deliverables within tight deadlines.
- Managed and trained summer interns on quality assurance testing on proprietary timekeeping mobile app, and interactive, dynamic functions of PDF forms in Adobe LiveCycle ES4.
- Led client meetings to gather project requirements, eliciting key insights to inform design decisions and ensure successful project outcomes; resulting in a 20% increase in client satisfaction and repeat business. Developed mock-ups using Adobe Illustrator, incorporating client feedback to refine designs and achieve clear vision for developers. Managed client expectations throughout the development phase, effectively communicating project progress and addressing concerns in a timely manner. Conducted comprehensive training sessions with clients on the final version, ensuring ease of use and empowering clients to independently navigate the finished document.
- Taught “Intro to Adobe LiveCycle ES4” software courses to 5 professionals enrolled in 2-day educational course; delivered engaging and informative sessions across various time zones simultaneously via GoToMeeting.
Robert HalfSales Support Administrator
Nov. 2013 - Dec. 2015Woodbridge, NJ- Streamlined communication between candidates, clients, and internal cross-functional departments, ensuring collaboration and timely updates for all stakeholders, resulting in client satisfaction and candidate experience.
- Maintained MicroJ Plus database with all candidate and client information essential to operations.
- Reconciled expense reports for division director, leveraging Excel and Concur to track and allocate expenses.
FreelanceWedding Coordinator
Aug. 2012 - Sep. 2012- Ensure proper execution of ceremony and reception in accordance to couple’s vision
- Coordinate all preparation and assembly of ceremony & reception sites, a/v, vendors, catering & staff
- Attend to the needs of bridal party and guests throughout event
Valley Crest Farms, Lebanon, NJ
--143 Guest outdoor ceremony and reception with nine course fine dining menu
Buccleuch Park, New Brunswick, NJ
--65 Guest outdoor ceremony and reception in public park
Prigmore CorporationOffice Assistant
Jun. 2011 - Aug. 2013New Brunswick, NJ- Managed customer and purveyor database with Sage ACT!, scheduling purveyor service appointments, coordinating deliveries, AR/AP functions in Sage ACT! 50 Accounting, updating employee files, worker’s compensation claims, establishing a new office supply storage system.
- Planned New Brunswick New Year’s Eve event by securing city permits, musical contracts, insurance forms for fireworks, and advertising in print newspapers and local radio stations.
Rutgers UniversityDigital Image Archivist Intern
Jan. 2008 - May. 2008- Responsible for identifying, editing, and cataloging over 1,500 images. This was a part of establishing the digital library of images for the art history department at Rutgers University-Newark.
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