InhabitOffice and HR Administrator
Jul. 2019 - Oct. 2020Singapore, Singapore• Assist Regional Manager, Singapore with administration tasks and implementation of office standards as required
• Answer phones, manage correspondence/mail and day to day general office duties
• Secretarial assistance primarily for the Singapore office team, however tasks are required for other Inhabit offices • Assist staff in formatting documents in Word, PowerPoint and Excel for projects, proposals and tenders
• Financial accounts assistance to Regional Manager and follow up on outstanding debtors as required
• Registering of projects and updating on a daily basis
• Coordinate invoicing on a monthly basis and generate monthly and yearly project reports
• Handles all Human Resource duties and conduct OHS staff induction as required
• Organize meetings, events, luncheons and travel arrangements
• Invoicing duties, liaising with clients on invoicing queries, update practice management system, bank reconciliations and allocating payments, run system reports
• Liaise with management, staff and other stakeholders to provide appropriate advice, information and assistance
• Evaluate opportunities for improved efficiencies and effectiveness in consultation with management including identifying, developing and implementing standards, systems, tools and processes to support continuous improvement within the business
• Take an active interest in all disciplines (Facade, BMU, Lighting, Acoustics, Building Physics, Logistics etc..) in order to develop your understanding of Inhabit functions
• Communicate with clients to establish their needs and maintain a dialogue throughout the project
• Continually aim for repeat business from all clients in contact with Inhabit
• Take necessary action to prevent the occurrence of documentation and/or quality system non-conformity
• Ensure all project documentation is maintained to a level as required by Inhabits’ QA system
• Endorse and facilitate the quality management system (QMS) and the Business’s commitment to quality