AARPProcurement Operations Associate
May. 2018 - Mar. 2025United States• Provides excellent customer service; works with all levels of staff within AARP and external vendors.
• Responsible for running various queries for processing invoices, analyzing and addressing issues with invoices that get off track or caught up in the system.
• Conduct daily/weekly follow-ups between HUB and BU’s for updates on invoices, requisitions, and supply orders.
• Create, monitor and track requisition requests from Corporate Financial HUB email for purchase orders internally
• Monitors, tracks and addresses requisitions that stall within the AARP processing system to get the REQ back on track for processing.
• Create, submit and track internal supply orders enterprise wide.
• Coordinate and track the CTR-PCard for all financial transactions
• Provide back-up for PCard Exception Request inbox; monitoring, analyzing and addressing each request as needed.
• Monitors, tracks and addresses the Budget Check report each morning and follows up with the appropriate BU to inform and address.
• Monitors, tracks and addresses the PCM template inbox, requests, submissions, each morning and follows up with the appropriate BU to address and fulfill all requests.
• Provides highly responsible management support by identifying and researching potential problems, questions, and issues related to invoices and requisitions. Recommends and provides alternative solutions for management consideration when appropriate.
• Assists in collecting and maintaining pertinent BU contact information/data for HUB Contact database • Assists in articulating policies and processes to appropriate staff while addressing issues with invoices, requisitions, budget checks and PCard exception requests.
• Contributes to additional special projects and duties, as needed