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Work Background
Axon Active - Agile Offshore Software Development CompanyChief Administrative Officer (CAO)
Mar. 2022 - Jan. 2026Vietnam, Ho Chi Minh City1. Management and Policy:
₋ Practice and promote company culture within the team, encourage employee engagement and contributions to the organization.
₋ Work closely with CEO/COO to develop and implement Company policies, including C&B policies, Loyalty Reward programs, Health Care & Insurance Package, etc.
₋ Support the CEO/COO in developing and maintaining the organizational structure, streamlining operations, and optimizing workforce resources.
₋ Act as a key person in interpreting CEO/COO’s instructions to employees and deliver the results.
₋ Manage of company forecasts, reviewing operational expenses and budget adherence to maintain financial stability.
₋ Manage employee benefits programs to enhance morale, engagement, and overall employee satisfaction.
₋ Control and optimize office administrative expenditures.
₋ Manage internal HR analyze reports, including turnover rate, cost per headcount, retention metrics, benefits utilizations.
₋ Standardize employment procedures and working templates.
₋ Detect, provide the solutions for any compliance concerns, and coordinate corrective action plans.
2. Compensation & Benefits:
₋ Direct and manage C&B programs, including monthly payroll, SHUI, PIT, bonuses and welfare programs.
₋ Ensure C&B decisions complied with Vietnam Labor Laws and relevant regulations.
₋ Prepare and maintained all documentation required for policies implementation.
₋ Lead benefits and insurance reviews, including contract renewals, negotiations, and vendor management.
₋ Oversee payroll activities and ensure full compliance with tax-related requirements.
₋ Manage periodically statutory reports for relevant authorities.
₋ Supervise the Trade Union operation in accordance with regulations, maintain fairness and align with company development plans.
3. HRMS database system:
₋ Manage employees database and all related required personal documents, labor contracts, employment records and attendance data.
₋ Collaborate with HRMS internal software developing team to identify solutions, improve the system capabilities to meets current or future operational needs.
₋ Take responsibility in granting appropriate permission to end users on HRMS system.
₋ Ensure all legal hard-copy documents are stored for further audits or inspections, in accordance with confidential data protection and mandatory record-retention regulations.
4. Employee relations, Recruitment and Training:
₋ Advise and clarify employees’ concerns on Labor regulations, collective agreements, benefits and compensation policies, personnel procedures.
₋ Maintain a friendly and disciplined workplace, encourage mutual support, collaborations and open-mind to improvements.
₋ Conduct recruiting such as post jobs, screen CVs and first-round interviews, to sort out suitable candidates.
₋ Manage all onboarding and offboarding processing, orientation training in line with internal framework and regulations.
₋ Engage Team’s knowledge and skills training through case study, researches related to Employment topics.
5. Accounting:
₋ Act as the main point of contact for communicating between Board of Managers and Accounting team, regarding tax policies, accounting entries.
₋ Update and advise the Board of Managers on changes in Tax regulations and Accounting practices.
₋ Build in-house Accounting team and supervise daily operations.
₋ Develop internal procedures and monitor compliance when executing payment orders.
₋ Ensure payment orders and booking vouchers comply with documentation regulations and Tax laws.
₋ Allocate source of expenses to optimize Tax amounts.
₋ Participate in annual financial audits, transfer pricing profiles, Tax inspections, and VAT refund audits.
₋ Review internal reports on business performance and advice on how the information is presented.
6. General affairs:
₋ Plan and execute all company-wide events, strengthens employee engagement and promotes company culture.
₋ Lead the Office Administrations and Facilities team, ensuring efficient day-to-day operations.
₋ Manage office equipment, stationery and assets maintenance schedule.
₋ Ensure timely processing of TRC, Visa, Work permit and Labor contract for expatriate employees.
₋ Handle all matters related to oversea and domestic business trips.
₋ Work closely with Marketing team on organizing the internal events, develop and maintain Company profile, ensure the consistent and professional representation of the organization.
Axon Active - Agile Offshore Software Development CompanyHR General Leader
Oct. 2018 - Mar. 2022Vietnam, Ho Chi Minh City₋ Advise the Board of Managers on Labor Law, Insurance, Company policy, and ensured legal compliance of company rules and benefits.
₋ Support HR team – Myanmar Branch on Employement matter such as: Labor Contract, Leave records, Working attendance tracking, Payroll calculation, etc; and be a contact point to clarify Burmese employee concerns.
₋ Manage all C&B activities, including calculation of Payroll, Compulsory Insurance, attendance records, annual leaves.
₋ Manage Extra Health Care Insurance, Annual Health check-up and other employee benefits programs, including procedures, contract renewal negotiation.
₋ Manage employee database on internal system HRMS and hard-copy documents.
₋ Manage employee’s required documents such as personal documents, labor contracts, probation contracts, evaluation results and others.
₋ Manage Trade Union operations and relevant activities, documentations.
₋ Handle HR-related external reports to authorities.
₋ Handle onboarding and offboarding procedure, training for newcomers.
₋ Handle Work Permits, TRCs, and Visas for expatriate employees.
₋ Engage team’s training on new laws update, cases study and researches related to Employment topic.
₋ Engage in ISO periodical audit, ensure all HR procedures follow the policy.
₋ Maintain positive internal relationships and improved team skills through case studies and research.
₋ Prepare and develop HR analysis reports, such as turnover rates, retention tendency, utilization benefits reports.
₋ Coordinated with Accounting on Tax Audits and handled other tasks as requested by the Board of Managers.
Axon Active - Agile Offshore Software Development CompanyHR General Assistant
Aug. 2017 - Sep. 2018Vietnam, Ho Chi Minh City₋ Consult to Director any matter related to Human Resource matters, Company Policy and Labor Law topics.
₋ Prepare probation contract, labor contract, severance decision.
₋ Manage monthly Compulsory Insurance procedure: sickness, maternity, paternity, insurance card, etc. and others related.
₋ Manage employee’s information on internal system.
₋ Mange extra Accident Insurance, including proceed claim requests and renewal negotiation.
₋ Handle orientation to newcomers and compliance check.
₋ Handle Work Permit, Temporary residence card to expats.
₋ Handle periodic reports to government agencies.
₋ Arrange periodic health check-up to employees.
Wonderful Saigon Garment Co., LtdGeneral Assistant/Admin/Human resource/Accounting/Import-Export Executive.
Aug. 2012 - Aug. 2017Vietnam, Ho Chi Minh CityAdmin tasks:
- Arrange appointment, welcome guest, prepare tea/coffee, etc.
- Book hotel, air ticket.
- Manage company car, driver’s time sheet, taxi cards.
- Arrange company parties, thank you gift to special persons.
- Manage stationery, photocopy machine, computer maintenance.
- Apply work permit, resident card to foreign staffs.
- Receive emails, mails, answer phone calls ...
- Other related admin tasks.
Human resource:
- Posting job recruit.
- Filter candidates’ profile.
- Arrange interview.
- Prepare probationary contract, labor contract.
- Update employees’ information on internal system.
- Training company’s rules to newcomers and supervisor.
- Prepare stationery and office facilities to newcomers.
- Prepare severance decision.
- Collect stationery and office facilities from resigned employees.
- Prepare periodic health check to employees.
- Prepare report to government agencies.
- Prepare company’s annual vacation trip.
- Consulting in Human resource matters and Labor code to Manager.
Accounting:
- Calculate social insurance, health insurance, unemployed insurance ...
- Calculate employees’ monthly salary, bonus, allowance, overtime, personal income tax.
- Calculate employees’ sick leave, maternity leave compensation from social insurance.
- Register personal income tax code.
- Register insurance code to newcomers.
- Handle social insurance confirmation to resigned employees.
- Other related social insurance procedures.
- Input banking transactions into internal accounting system.
Import-Export:
- Prepare custom declarations.
- Receive/Sending cargoes and finish custom procedures.
- Supervise material warehouse balance and warehouse staffs.
- Prepare annual import-export report to government agencies.
- Making monthly import-export’s budget analysis report.
Thang Long Securities (TLS)Trading Associate
Aug. 2010 - Apr. 2012
RNG InvestData Analyst
Mar. 2009 - Jun. 2009
ACB securitiesIntern
Feb. 2009 - Jun. 2009
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