MetaEvents Lead Co-Ordinator Dublin
Oct. 2022 - Apr. 2023Dublin, County Dublin, Ireland- Promoting a high level of satisfaction among Client users by promptly responding to their service requirements.
- Developing a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of
the facilities vendors.
- First point of contact for all Client events including extensive management of the Client events IT systems such as the
ticketing system and event administration tool.
- Coordinating and managing all furniture set-ups for events and conference rooms.
- Managing the events multi-skilled service partners to ensure support for events, coordinating their daily and weekly
schedules in conjunction with the facilities manager.
- Resolving problems associated with all event services including: janitorial, parking, conference rooms, interior
furnishings, fixtures and equipment.
- Leading planning meetings with external Clients and vendors to discuss all event requirements before each event.
- Responsible for health and safety before, during and after events, including contractor supervision, reviewing of H&S
documentation and working closely with the JLL/Client health and safety managers.
- Providing weekly, monthly and quarterly reports to both JLL and Client facilities management as well as the Client
global events team management.
- Working with the facilities team to ensure office space is kept to a high standard and all processes are adhered to,
including walk-rounds, health and safety management, contractor management and ad-hoc duties.
- Act collaboratively with event hosts before, during and after events to solve problems and resolve spontaneous and
unique situations.
- Work with the Facilities team to ensure preventative and reactive tasks are completed within the Service Level
Agreement (SLA) timeframe.