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Work Background
Sanari CapitalOffice Manager
Jun. 2023Johannesburg Metropolitan Area
Urban Dynamics Gauteng Inc.ISO Administrator & BEE Administrator
Jan. 2014 - Apr. 2021ParktownAdminister the quality management systems in line with ISO 9001 Analysis of current processes to determine areas of improvement Monitoring of current processes to evaluate performance and effectiveness Verify corrective actions where necessary Monitor data for improvements Closure of audit findings Record keeping Monitoring day to day BBBEE services in order to meet the legislation requirements and support of Urban Dynamics operations.
Ensure compliance and monitoring of the BBBEE scorecard system and ensure that the company requirements are maintained and updated timeously
Implementing BBBEE compliance policies and procedures ensure that relevant compliance documentation is in place and maintained at all times.
Ownership: keep records of all the shareholders including names, % shareholding, BEE status, Gender, Nationality and payment of shares schedule. Maintain complete list of all employees and directors. Lists include job category, BEE status, Gender, Nationality and disability status. Skills Development: Ensuring maintenance and updating of training provided for all staff, type of training, amount, description of training outcome and employee's name. Preferential Procurement: Maintenance and updating of all suppliers, spend with suppliers and their BEE status. Enterprise Development: Maintenance and updating of a list of all businesses who were assisted throughout the year include company name, BEE status, and ownership status, spend and type of contribution. Socio Economic Development: Maintaining and updating lists of all charities contributed to, including the % of black beneficiaries, spend and type of contribution.
Preparation of documents and reports on the computer for reporting purposes. Preparation for the annual audit. Ensuring that all relevant documents and files for reporting purposes are completed on time.
Urban Dynamics Gauteng Inc.Project Secretary
Jan. 2006 - Apr. 2021JohannesburgAssist in the preparation of reports, memorandums, applications etc and dissemination thereof
Distribution of documentation to various national and local governments both in the private and public sector including local municipalities
Maintaining project files with all signed documents appropriately indexed and stored
Liaising with internal and external clients as well as representatives from the various national and local governments on a daily basis.
Assisting with tender proposals.
Compiling official tender documents
Typing project and programme documentation
Responsible for all project monthly invoicing & invoicing schedules
Maintain all applicable project event records as per activity progress i.t.o. all the applicable control parameters
Provide support for tasks such as data entry and data collection Provide support for preparation of flow/process charts Provide support for preparation of project presentations
Generate and maintain the meeting schedules. Take minutes when required and appropriately distribute within 24hrs of meeting closure. Maintain a repository of all minutes, presentations and information relevant to a particular project Ensure completeness and accuracy of all information produced.
Tiger Brands Field ServicesNational Sales Administrator
Jul. 2003 - Dec. 2005Houghton, JohannesburgDiary Management
Preparation of agendas, preparation packs (binding, copying etc),boardroom arrangements, catering, minute taking & liaising with all parties concerned ensuring all attendees are available
Arranging conferences and breakaways for Regional Managers and Directors including planning & arranging activities for breakaway weekends
Co-ordinating launches for new business, by sending out invites, arranging catering, flights and accommodation for delegates, booking venues & entertainment etc.
Updating and maintaining client and customer contact lists for the business nationally, maintaining an organized database of files and presentation packs as well as maintaining an electronic filing system
Arranging training sessions for 1500 field staff nationally by arranging transport, accommodation, flights etc.
Responsible for all monthly and weekly sales reporting on a national basis
Responsible for compiling all sales related presentations to the Board.
Compiling Monthly Manco feedback from 7 different regions nationally
Managing budgets and preparation of financials for the Business Unit.
Assisted with fleet management, by updating the staff database and ensuring that all procedures were adhered to, extracting reports on vehicle routes and vehicle usage during work hours (Digicore).
Assisted with the launch of IVR (Interactive Voice Recording system), used for feedback from field staff. Prepared reports for analysis.
Conducted training sessions for all 7 Regional Admin Assistants on Cognos Powerplay, Customer Scorecards and Incentive Scorecards.
Involved with HHT (Hand Held Technology), responsible for extracting reports and feedback for staff.
Assisted manager with integration of new business & facilitated the launch held for the integration of Albany and Tiger Brands.
HWSETA (Health and Welfare Sector Education Training Authority)Human Resources Administrator
Apr. 2003 - Jun. 2003Bedfordview, JohannesburgAssisting HR Manager implement HWSETA company policy throughout the region Assisted in implementing quality control methods and standards
Short listing applicants for positions
Assisting with compilation, research and typing of policies and manuals
Assisting the manager in conducting interviews with potential employees
Diary Management – updating and scheduling meetings
Compilation of policies and presentation packs by binding, copying, etc
Compiling monthly HR reports for the General Manager
Salary administration – handing out payslips, sorting out queries with regard to leave balances and general HR queries
Arranging training sessions and managing career development paths for employees
Arranging venues for training sessions and preparation of training material
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