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Work Background
FreelanceTranslator, Editor & Proofreader
Jan. 2014Merritt Island, Florida (United States)A former legal assistant with almost 15 years' experience in White Collar firms now focussing on legal and business translations. Also providing editing and proofreading services to law and consulting firms for all their business development and training needs.
Paul HastingsSenior Legal Assistant
Sep. 2012 - Dec. 2013Milan Area, ItalyLegal Assistant to the partner in charge of the Litigation department group and to her (five associates): managing their schedules, emails, organising travel, meetings and conference calls. Updating their timesheets, managing expense notes; checking client draft bills and bill narratives for consistency, opening matters for billing and management purposes, coordinating the billing process with the billing department. Administrative assistance: organising client seminars, assisting office management in day-to-day administrative activities and liaising with headquarters in L.A. Paralegal assistance: assistance in preparing court filings, technical translations (legal and financial) into and from English and French.
Dewey & LeBoeuf LLPMarketing Assistant
Nov. 2011 - Sep. 2012Milan Area, ItalyMarketing activities: preparing credentials and pitches, drafting engagement letters for clients; organising events such as client seminars and marketing mailings. Updating the firm website and intranet site. Updating internal and external press releases
Dewey & LeBoeuf LLPPersonal Assistant
May. 2009 - Nov. 2011Milan Area, ItalyPersonal Assistant to the partner in charge of the Energy group and to his team (one local partner, three associates): managing their schedules, emails, organising travel, meetings and conference calls. Updating their timesheets, managing expense notes checking client draft bills and bill narratives for consistency, opening matters for billing and management purposes, coordinating the billing process with the billing department. Paralegal assistance: assistance at closings, assembling CPs and documents for closing bibles, technical translations (legal and financial) into and from English and French. Marketing assistance: preparing credentials and pitches, drafting engagements for clients; organising events such as client seminars and marketing mailings. Business Development support for the corporate department: coordination with the firm’s Business Development department involves updating brochures, credentials and client databases and some support for client relationship management.
Allen & OveryLegal - Personal Assistant
Oct. 2005 - May. 2009Milan Area, ItalyPersonal Assistant to a partner, a senior counsel and three associates: managing their schedules, emails, organising travel, meetings and conference calls. Updating their timesheets, managing expense notes checking client draft bills and bill narratives for consistency, opening matters for billing and management purposes, coordinating the billing process with the billing department. Paralegal assistance: assistance at closings, assembling CPs and documents for closing bibles, technical translations (legal and financial) into and from English and French. Marketing assistance: preparing credentials and pitches, drafting engagements for clients; organising events such as client seminars and marketing mailings. Business Development support for the corporate department: coordination with the firm’s Business Development department involves updating brochures, credentials and client databases and some support for client relationship management. PA Coordinator for the Corporate department: liaising with the HR department to identify and adjust fee earners/PA’s teams (8 PA’s in total shared among about 30 lawyers) based on each PA’s skills, seniority area of expertise with a view to optimise workload and create cooperation-based and work-effective teams.
Moore Stephens & NigrettiOffice Manager
Mar. 2004 - Oct. 2005Milan Area, Italy• In charge of administration for an chartered accountants firm and two affiliated consulting companies: - Invoicing, cash inflows and outflows management, bank access
- Credit collection - Weekly monitoring of turnover and cash flows
- Suppliers and clients administrative management - Implementation of a new filing procedure for the whole firm
- Implementation of internal reporting system (timesheets from staff and professionals for invoicing and cost control)
- Implementation of a general procedure for internal cost control and reverse of expenses to clients and jobs
• In charge of office support staff and organisation
- Human resources manager (liaising with the labour consultant, coordinating support staff and internal organization)
- Personnel search and selection
- Relationships with the Moore Stephens Network at European and international level – managing contacts with the European Executive Committee where Mr. Nigretti is a delegate for Italy and for recruiting new members in Eastern Europe;
- Initial organizational audit to redefine internal and external roles and job descriptions - Personal Assistant to the partners (Dr. Nigretti, Dr. La Rosa)
Jenny & Partners Studio LegaleLegal Assistant
Jun. 2003 - Feb. 2004Milan Area, Italy• Assistance for “Adempimenti Telematici” (electronic filing of corporate deeds with the Companies’ Register):
I teamed up with the lawyers in charge of corporate law and was responsible for filing the relevant corporate deeds with the competent Companies’ Register, with a new electronic internet procedure come into force as of July 1st, 2003. This task included the update of corporate ledgers, contact with notary publics and with legal offices within client firms.
• IT Assistance:
I liaised with the external IT consultant to point out possible malfunctions and emergencies, while I was personally in charge of day-to-day problem solving. I also managed the update of legal databases.
• Secretarial support
Editing, mail, contacts with clients and suppliers.
Mazars Corporate FinanceIn-House Translator and Language Teacher
Jul. 2001 - May. 2003Milan Area, Italy• In charge of organising and teaching for all in-house language courses (Business and Legal French and English) for Mazars employees of all six companies based in Milan. Translating all internal and external documents for clients and for other Mazars firms in Italy. Translations of legal, business and auditing documents from and into Italian, English and French.
• Overall reporting of all linguistic work done and relevant statistics: track record of language courses, monitoring frequency and performance, cost invoicing of translation work to clients, preparing commercial proposals for clients.
Mazars Corporate FinanceExecutive Assistant
Sep. 2000 - Jul. 2001Milan Area, Italy• In charge of assisting corporate finance consultants in their day-to-day engagements, agenda, phone calls and in drafting contracts, correspondence, PowerPoint presentations and Excel spreadsheets in Italian, English and French in connection with corporate finance projects.
• In charge of coordinating information flows for the Mazars Corporate Finance Network, liaising with corporate finance partners throughout Europe to share information about clients, projects, turnover, client bids and organising international meetings.
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