Allen & OveryLegal - Personal Assistant
Oct. 2005 - May. 2009Milan Area, ItalyPersonal Assistant to a partner, a senior counsel and three associates: managing their schedules, emails, organising travel, meetings and conference calls. Updating their timesheets, managing expense notes checking client draft bills and bill narratives for consistency, opening matters for billing and management purposes, coordinating the billing process with the billing department. Paralegal assistance: assistance at closings, assembling CPs and documents for closing bibles, technical translations (legal and financial) into and from English and French. Marketing assistance: preparing credentials and pitches, drafting engagements for clients; organising events such as client seminars and marketing mailings. Business Development support for the corporate department: coordination with the firm’s Business Development department involves updating brochures, credentials and client databases and some support for client relationship management. PA Coordinator for the Corporate department: liaising with the HR department to identify and adjust fee earners/PA’s teams (8 PA’s in total shared among about 30 lawyers) based on each PA’s skills, seniority area of expertise with a view to optimise workload and create cooperation-based and work-effective teams.