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Work Background
NAExecutive Assistant - Independent Contractor
Jan. 2023I help entrepreneurs, public speakers, consultants, and any self-employed professional by taking care of their administrative details so they can focus on what they do best. My clients typically hire me for 5 - 10 hours a week.
Novilytic LLCOffice Manager
Apr. 2018 - Apr. 2022United StatesStarted as contract employee and was hired on full-time in April 2021
Onboard new employees including scheduling interviews, arranging drug screenings, background checks, preparing employment agreements, set up office hardware and software. Implement and oversee PEO Benefits and Payroll Service
Create and maintain all Standard Operating Procedures
Route documents for e-signature and maintain signed legal documents
Set up and oversee administration of email accounts for employees
Oversee SBIR grant budget and spending
Process all accounts payable and receivable
Reconcile all bank accounts and credit card statements
Process Profit and Loss reports and other financial reports as requested
Create and manage Sharepoint filing system for company documents Manage and negotiate lower rates with vendors
Purchase lab supplies for scientists
Process sales orders
Process payroll
Self-employedExecutive Assistant - Independent Contractor
Jun. 2017 - Apr. 2021
Endocyte, Inc.Senior Executive Assistant to President & Chief Executive Officer
Aug. 2010 - Jun. 2017West Lafayette, IN▪ Provided administrative support to the CEO, CFO and Sr. Leadership Team
▪ Provided high-level calendar support
▪ Arranged onsite and offsite meetings including procurement of meeting space, AV equipment, catering, and materials preparation ▪ Presented a professional and welcoming presence by maintaining excellent communication with board members, investors, scientific advisors, and business development partners
▪ Managed multiple projects within timelines with high accuracy, attention to detail and minimal direction
▪ Coordinated quarterly board meetings and materials
▪ Coordinated complex domestic and international travel and logistics for scientific and investor conferences
▪ Prepared passport renewal documents and international visa applications
▪ Managed travel vendors, travel policy and compliance ▪ Assisted in document management for clinical trial documents and scientific papers
▪ Prepared expense reports and reconciled corporate credit card statements in a timely manner
▪ Assisted HR in onboarding new hires
Aurora Parts & AccessoriesExecutive Assistant To Chief Executive Officer
May. 2007 - Jun. 2010Lebanon, IN▪ Provided administrative support to the CEO, CFO and three Vice Presidents
▪ Provided high-level calendar support and manage key administrative processes by maintaining a complex and active calendar, arrange meetings and provide all logistical details: reserve conference rooms, verify and arrange A/V equipment, coordinate food/catering arrangements, set up audio conference and live meeting, prepare and distribute agendas, and proactively resolve meeting conflicts ▪ Coordinated travel plans, prepare itineraries and agendas; and compile documents for travel-related meetings
▪ Coordination group events and meetings
▪ Maintained vendor and customer Certificates of Insurance
▪ Prepared PowerPoint presentations for company meetings and board meetings and other meetings as requested
Wabash NationalExecutive Assistant /Paralegal
Jan. 2002 - Dec. 2007Lafayette, IN▪ Provided administrative support to the Vice President / General Counsel and Legal department.
▪ Presented a professional and welcoming presence by maintaining excellent communication and relationships with board members
▪ Managed multiple projects within required timelines, requiring high level of confidentiality, accuracy and attention to detail with minimal direction
▪ Managed company stock option plan and database including generating monthly reports and sending out stock grant letters and compensation reports to employees
▪ Conducted multiple research projects including corporate name change procedures, director training seminars, and online board meeting resources
▪ Coordinated quarterly Board Meeting materials, logistic and arrangements
▪ Prepared, processed, and reconciled expense reports in timely manner ▪ Prepared, processed and reconciled corporate card statements in timely manner
▪ Prepared PowerPoint presentations for Sr. Vice President Human Resources and General Counsel ▪ Developed internal controls including litigation costs and fees tracking, contract review process and director compensation. ▪ Managed highly confidential and sensitive information
▪ Managed board compensation including issuing of stock grants
▪ Received a Wabash National Corporation's President's Award in 2004 for taking on additional responsibilities during CEO assistant and General Counsel simultaneous maternity leave
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