HgExecutive Assistant
Apr. 2021 - Nov. 2022London, England, United KingdomCompleted a number of ongoing contracts at Hg Capital as an executive assistant to senior and junior executives within different departments. • Processed expenses and invoices using Expensify and SAP Concur, ensuring accurate record-keeping and timely reimbursement.
• Performed ad-hoc administrative tasks as required, providing comprehensive support to executives and team members.
• Oversaw complex diary management for up to 7 execs, controlling all appointments related to internal and external meetings with global clients and stakeholders.
• Coordinated travel arrangements, including flights, accommodations, itineraries, and all travel-related correspondence, ensuring seamless logistics for senior executives.
• Assisted in organizing internal team social events, fostering a positive work environment and enhancing team morale.
• Collaborated closely with fellow Executive Assistants within the company, ensuring cohesive communication and smooth operations across teams.
• Maintained and updated the contact database, adding new records, tagging external meetings, and ensuring data accuracy in Dealcloud.
• Worked closely with the talent team, assisting with recruitment processes by building relationships with candidates and scheduling interviews, contributing to the company’s talent acquisition goals.