Pioneer DistributorsSenior Office Administrator
Nov. 2010 - Aug. 2011Van Nuys, CaEnsured the smooth and efficient operation of the office by managing administrative tasks, coordinating daily activities, and supporting cross-functional staff. Oversaw day-to-day office operations, maintaining an organized and productive work environment aligned with company procedures and goals. Managed inventory of office supplies and equipment, placing timely orders and liaising with vendors to ensure availability. Handled incoming and outgoing correspondence including mail, email, and phone calls, directing communication appropriately and maintaining professionalism. Maintained and updated office records, internal documentation, and databases to ensure accessibility and compliance with company policies. Processed vendor invoices, tracked petty cash, and coordinated with the accounting department on payroll processing and financial reporting. Supported interdepartmental operations between logistics, warehouse, sales, and finance, helping streamline communication and improve workflow. Prepared operational reports, purchase orders, and internal documents while supporting scheduling, meeting coordination, and travel arrangements for senior staff. Assisted with onboarding processes, timekeeping, and HR documentation in support of workforce operations. Performed basic property management duties such as coordinating maintenance requests, scheduling facility inspections, managing service vendors, and supporting lease renewals to ensure a clean, safe, and functional workplace.