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Work Background
University of Nebraska-LincolnAssistant Director, Student Affairs Business Services
Dec. 2023Lincoln, Nebraska, United States• Direct supervision of accounts payable/accounts receivable team members in Student Affairs Business Services. Ensuring timely processing of all invoices, purchase orders, and P-card transactions. Processing all non-travel and travel reimbursements in SAP, Ariba, and Firefly systems. • Provide financial analysis and oversight on spending, line-item expenses, & cost-saving measures to units on demand. Maintain all electronic financial files following retention guidelines and best business practices.
• Manage daily transaction reports, tracking of income, income deposits, and refunds. Verification of income against credit card reports, POS Sales reports, across internal accounts and transferring funds appropriately. Process all internal and external billings for Catering, Dining, Housing, Conference Services, Union reservations, and Campus Recreation charges.
University of Nebraska-LincolnStudent Affairs Business Manager - Campus Recreation
Mar. 2021Lincoln, Nebraska, United States• Oversight of an extensive departmental budget. Assist in planning, budgeting, and ensuring compliance with spending patterns. Determining income across accounts and transferring funds appropriately. • Entering all invoices, purchase orders, and P-card transactions for payment/posting; processing all non-travel and travel reimbursements in Concur and Firefly systems.
• Manage daily transaction reports, tracking of income, income deposits, and refunds. Verification of income against credit card reports, POS Sales reports, across internal accounts and transferring funds appropriately.
• Assisted in implementing a new recreation management software and working through each area's processes, reports, and duties to ensure proper compliance and protocols are followed.
University of Nebraska–LincolnFinancial Specialist
Aug. 2011 - Mar. 2021Lincoln, Nebraska Area• Acted as financial liaison, managed special projects, including space renovations and furniture design.
• Trained staff on Concur system and processed reimbursements. Assist other areas daily with Concur reimbursement questions and issues. Financial approver for eight departments & programs.
• Managed purchasing card transactions, achieving successful audit outcomes.
• Park all invoices and reconcile all state and revolving accounts, approximately 250 accounts total across departments/programs served. Process all non-travel and travel reimbursements in the Concur system.
• Recognized with four College of Arts & Sciences Applause Awards.
Scott-Hourigan CoOffice Manager
Mar. 2007 - Aug. 2011• Handled a busy phone system, functioned as primary liaison to customers and ensured a consistently positive customer experience.
• Maintained and updated departmental policies and procedures manual.
• Managed and oversaw all administrative functions, ensure all paperwork was processed efficiently and in a timely manner.
• Maximized office productivity through proficient use of appropriate software applications.
• Reviewed clerical and personnel records to ensure accuracy.
• Responsible for the training and development of employees.
• Managed travel and expenses for all office employees.
• Responsible for all financial matters including accounts payables/receivables, and advertising expenses.
• Negotiate the purchase of supplies and equipment in accordance with company purchasing policies and budgetary restrictions.
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