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Work Background
GuildedExecutive Assistant to CEO
Jan. 2022
ClariExecutive Assistant to CEO
Oct. 2019 - Jan. 2022Sunnyvale, ca
PalerraExecutive Assistant to CEO/ Office Manager
May. 2015 - Oct. 2019Santa ClaraExecutive Assistant to CEO and Office Manager to a growing office. Maintain schedule and calendar for CEO, as well as daily support. Act as onsite HR, by conducting on boarding and benefit paperwork
Handle and reconcile all expense reports for the company
Act as on site IT
Manage multiple offsite vendors for the office Plan and drive company off sites, events, board meetings and team building events
DruvaOffice Manager
Nov. 2013 - May. 2015Sunnyvale, CA-I was responsible for the successful Operations of the company at the corporate office in Sunnyvale. I oversaw the day-to-day operations and support the teams for maximum efficiency and production.
-I managed and maintained an 11k square foot open office, including 9 conference rooms, a large kitchen, security measures, and corporate apartments -Supported HR in welcoming and on-boarding new starters
-High level vendor management, negotiation and sourcing
-Created, drove and managed company culture and office events including; holiday parties, company picnics, team offsites, team building events, team trainings and weekly happy hours
-Facilites and project management including a build out and company move. I helped to build out, design, source furniture and move 60+ people into a suite double the size. -Conference room management
-Created and built current front desk procedures
-Managed offsite corporate apartments that I sourced for long stay travelers. I manage the vendors and booking for those apartments. -Back up the EA of CEO
-Manage internal moves and space planning
Polaris WirelessExecutive Assistant to CEO and Marketing Assistant to VP of Marketing
Jan. 2012 - Jun. 2012Mountain View, CA•Executive Assistant to CEO, scheduled and coordinated meetings, planned international and domestic travel with itineraries, submitted for visas
•Assisted with marketing events, conferences and scheduling of personal activities for out of town clients
•Researched competitors social media sites and compiled data to present Polaris with a big picture on how their social media stood in comparison
•Interfaced with international dignitaries, professionals and partners
SuccessFactorsExecutive Assistant to VP and CMO
Jan. 2011 - Dec. 2011SuccessfactorsExecutive Assistant to VP and CMO. •Provided executive support to the VP(former CEO), CMO and their teams
•Managed complicated professional calendars and meetings in multiple time zones •Coordinated and provided detailed itineraries for domestic and international travel
•Prepared and processed business expense reports through Concur, and created Excel Reports for expenses
•Planned and organized large company meetings, including logistical set up and preparation of Power Point presentations
•Planned and coordinated company events, such as parties, monthly meetings and activities, dinners, and off-site meetings often working with outside vendors such as catering companies, restaurants, and venue managers
•Screened and answered calls, emails, and correspondence with professionalism and in a timely manner
•Performed HR-related tasks such as scheduling interviews and follow ups, employee on-boarding, organizing and ordering all IT equipment
•Researched and purchased business and personal items as required
•Maintained facility issues and addressed concerns such as faulty key cards, plumbing, and location parking
•Interfaced with partners, high-level executives, project teams, vendors, and end users on a daily basis
CubeTreeExecutive Assistant to CEO/ Officer Manager
Jun. 2010 - Jan. 2011cubetree-redwood city• Provided executive administrative support to Co-founder and CEO at cubetree
• Provide executive administrative support to VP and several managers
• Created PO’s and maintained billing and invoices for the office
• Travel and expense reports
• Domestic and International travel
• Organized conference calls, meetings, group onsite and offsite events
• Coordinated and distributed mail
• Ordered and maintained office supplies and kitchen supplies weekly
Walt Disney TelevisionMarketing coordinator/ Executive Assistant to VP of Creative Services
Nov. 2004 - Mar. 2008KGO-TV, San Francisco•Provided a high level of administrative support to the VP of Creative Services and his team
•Coordinated calendars, meetings, conferences, and travel arrangements
•Prepared and processed expense reports through SAP
•Reached out and networked to surrounding communities and companies on behalf of VP
•Organized and distributed mail, both incoming and outgoing (via FedEx/UPS)
•Managed all promotional materials for the station •Researched and compiled network ratings on a daily basis to establish stations advertising potential per day
•Inserted and applied promo on air traffic
•Acted as supporting producer for The View from the Bay, a local daily talk show, by generating story ideas, compiling research on a wide range of subject matter, booking celebrity and guest appearances, and providing guest relations.
HS Law GroupLegal Secretary
Jul. 2002 - Nov. 2004*•Served as a Legal Secretary to two partner attorneys and two associates in a well established insurance litigation firm
•Worked to ensure that all deadlines were met by maintaining a heavy and complex calendar •Dealt with deadlines for motions, appearances, client meetings, conferences, mediations and depositions, often for large parties
•Prepared and sent out all business correspondence, motions, and pleadings. •Took dictation, did light data entry and organized and filed large amounts of legal files •Sensitive to highly confidential material
HS Law GroupAdministrative Assistant/ Receptionist
Feb. 2002 - Jul. 2002Administrative Assistant/ Receptionist
•Oversaw a wide variety of administrative duties, supporting the office manager and law office attorneys.
•Answered and directed large volume of calls, while greeting clients and guests •Maintained and set up conferences in conference room making sure all needed equipment was available and working
•Assisted in various HR and Payroll duties which included maintaining employee personnel files, time, pay, and EEO reports. •Data entry or paralegal research that they may have been needed.
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