Daniel Ruiz - Finance Manager for NGO's, Fossil Fuel Non-Proliferation Treatty

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Work Background

Fossil Fuel Non-Proliferation Treaty InitiativeFinance and Operations Consultant

Jun. 2024Manage financial and operational activities, including accounts payable, per diems, expenses reimbursement, grants disbursements, honorary payments, accounts receivable, payroll, and bookkeeping. Support grant management with the partnership team. Contribute to smooth operations and address challenges. Assist with financial reporting to donors, ensuring accuracy and timeliness. Provide support to the Ops Director and Executive Team with special projects as needed. Ensure expenditures are controlled, classified, compliant, authorized, and within annual approved budgets. Act as a primary liaison with consultants, vendors, and subcontractors on contracting and invoicing. Support grant management with the partnership team. Contribute to smooth operations and address challenges. Assist with financial reporting to donors, ensuring accuracy and timeliness. Provide support to the Ops Director and Executive Team with special projects as needed.

Mérieux Foundation USAFinance and Operations Manager

Jul. 2023 - Oct. 2024Washington, District of Columbia, United States- Approve payment vouchers, enter journal entries and accruals in QuickBooks Online. - Oversee all the balance sheet and P&L accounts. - Ensure the best segregation of duties in the Finance and Procurement processes. - Ensure successful completion of the annual audit. - Work with a tax preparer to ensure completeness and accuracy of annual tax filings (990…). - Develop proposal-specific budgets with business development staff based in the US and France. - Support budget preparation, realignment, forecasting and modeling budget scenarios to inform strategic decisions. - Prepare financial reporting and invoices for all projects. - Support leadership as requested in carrying out the Mérieux Foundation USA’s work.-

HIASFinance and Operations Manager

Jul. 2019 - Jul. 2023Bogotá D.C. Area, Colombia- Responsible of the successful establishment of operations in Colombia, resulting in the growth of over a hundred employees and the opening of 14 offices across the country - Oversaw all aspects of financial reporting, including the preparation, review, and distribution of internal and external financial reports and statements - Prepared and presented information for external audits and donor organizations, such as BPRM, USAID, UNHCR, UNFPA, and ECHO - Led and managed the Logistics, Procurement, Security, and HR departments, ensuring smooth and efficient operations - Developed and reviewed budgets for multiple projects, ensuring proper financial implementation and allocation of resources - Maintained strict reporting procedures to comply with internal control requirements and provide accurate financial information for decision-making.

International Rescue CommitteeSenior Finance Manager

Jun. 2018 - Jan. 2019Bogotá D.C. Area, Colombia1. Manage all the daily operations of the finance, accounting and reporting functions. 2. Verify and review all financial documents, to ensure that: • Respect the IRC policies and the regulations of the donors. • Expenses are made according to the specific regulations of the donors. • The adequacy of the budget before approval. • The payment codes for the sent payments are correct. • The calculations are correct. (This includes proof of the mathematical correctness of invoices, receipts and documents supporting the payments) • Attach the relevant supporting documents. 3. Ensure that financial and accounting procedures related to the reports required by the government are complied with. 4. Carry out periodic monitoring of the budget, take corrective measures on time and inform your immediate boss. 5. Cash and Banking Activities • Compile all pending invoices to be paid and prepare payment request vouchers for further processing. • Review bank and cash reconciliations and ensure that all records are correct and up-to-date, including the preparation of the office's cash flow report. • Guarantee the normal process of financial functions. 6. Verification of transaction • Review bank reconciliations to ensure that all bank records are correct and up-to-date • Check the available office cash weekly and monthly using the standard IRC cash forms. • Assist in reviewing sub-grant reports and reconcile sub-grant reports including verification of your expenses. 7. Financial management of grants • Help ensure that all office budgets and spending plans are on track with planned expenses. • Coordinate with program managers and program support managers regarding the preparation of the El Salvador cash projection summary to be presented to the Chief of Mission for further action. 8. Financial reports • Reconcile all transactions for expenditures and ensure that accurate records are sent to the region / headquarters in accordance with the financial reporting schedules.

Theatre for a ChangeHead of Finance and Operations

Jun. 2017 - Jun. 2018Lilongwe, Malawi1. To ensure the effective capacity development of the Senior Finance Manager in place, to learn and build their ability to deliver the full Finance Director role. 2. Ensure the ongoing development of comprehensive set of organisation-wide procurement, operations, logistics and budget documents, (including accurately phased annual plans, longer term projections, cash-flow forecasts and programme specific budgets) which are developed collaboratively with the CD, TfaC UK Finance Director, members of the management team and programme staff. 3. Ensure the ongoing provision of accurate, timely and informative management reports (including reports related to individual donors) based on senior management, donor and programme manager requirements 4. Ensure the ongoing and effective line management of the Senior Finance Manager to ensure TfaC Malawi has and implements financial and accounting systems which support the effective implementation of programmes and which meet donor and international standards. Timely making of payments, requests for funds from donors, and reconciliations. 5. Ensure the ongoing developmet of realistic project proposal budgets, accurate donor financial reports, effective contract negotiation and good relations with donors ensures that TfaC is able to comply with multiple donor requirements. 6. Ensure TfaC Malawi financial procedures are compliant with TfaC Partnership requirements and contribute to organisational development 7. To lead the logistics, administration, procurement, operations of TfaC Malawi to ensure the organisation’s operations are organised to deliver high impact, are efficient, cost effective and compliant.

CAFODFinance Consultant

Apr. 2017 - May. 2017Goma, Democratic Republic of Congo Review of financial procedures and reports to close an ECHO (European Union funded) project in North Kivu.

Stonestep AGFinance Manager

Jun. 2016 - Dec. 2016Yangon, Myanmar• Support for financial documentation and reporting including but not limited to accounting, banking, tax and investor support materials, financial modeling and general operations support in Myanmar and other countries where Stonestep is active. • Development of Microinsurance products for local Microfinance Institutions

Dawn Microfinance BankFinancial Advisor to the CEO

Nov. 2015 - May. 2016Myanmar• Support to produce timely monthly financial reports (internally and externally). • Support on 5-year projections (in Microfin), and business plan. • Support to produce annual budget, annual and monthly cash flow forecasts and financial projections • Support to monitor financial position through analysis of financial ratios, including managing liquidity and assets/ liabilities. • Support to establish parameters for ratios (as defined by SEEP, CGAP and the Mix Market) and develop action plan for when ratios are outside parameters. • Support to prepare and submit fund requests to shareholders and potential local and international lenders, in timely manner. • Support to ensure compliance with all local accounting regulations. • Support to monitor all expenditures to make sure and that accounting policies and financial management principles are followed and operations costs are minimized. • Support on training and developing courses as needed for staff.

Kick4Life F.CFinance Director

Jul. 2015 - Nov. 2015LesothoFinance Director

Diakonie KatastrophenhilfeFinance Manager Partner Projects

Jan. 2013 - Oct. 2014Democratic Republic of the Congo