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Work Background
GRAILLegal Operations Manager
Feb. 2022 - Aug. 2024RemoteManage and support all aspects of the legal processes, design, build, and manage contracts workflows and lifecycles. Identify opportunities to improve processes with the legal team’s organizational structure, systems, and technologies. Major areas of responsibility include: *Assisting with designing, implementing, and monitoring controls and the control environment relevant to the Legal Department.
*Design and track priorities and ensure follow through while keeping stakeholders informed of key initiatives.
* Design processes and operational improvements to ensure that work-streams are coordinated and integrated with the rest of the company.
* Serve as primary contact with the electronic contract management database Apttus on system issues and provide ongoing trainings. * Responsible for communicating all updates and modifications between teams and project leads, and confirm all specifications are met to satisfy compliance rules.
* Interact with functional peer group managers involving matters between functional areas.
* Knowledge and awareness on all aspects of the Legal contracts and IP functional areas. * Collaborate and develop trusted relationships with cross-functional teams.
GRAIL, Inc.Legal Operations Specialist
Dec. 2020 - Feb. 2022RemoteManage and support all aspects of the legal processes, design, build, and manage contracts workflows and lifecycles. Identify opportunities to improve processes with the legal team’s organizational structure, systems, and technologies. Major areas of responsibility include: • Assisting with designing, implementing, and monitoring controls and the control environment relevant to the Legal Department.
• Serve as primary contact with the electronic contract management database Apttus on system issues and provide training as needed. Responsible for communicating all updates and modifications between teams and project leads, and confirm all specifications are met to satisfy compliance rules.
• Provide guidance to team members, supporting employees using established company policies. Serve as a key point of contact to Legal contracts group when liaising with internal groups. Frequently interact with functional peer group managers involving matters between functional areas, other company divisions or units, or customers and the company.
• Knowledge and awareness on all aspects of the Legal contracts and IP functional areas. Work with Procurement, IT, and other stakeholders while using professional concepts and knowledge of company objectives to resolve complex issues in creative and effective and collaborative ways.
GRAIL, Inc.Staff Paralegal
May. 2016 - Dec. 2020RemoteIndependently supported all aspects of the legal processes at GRAIL, including managing contracts lifecycles, i.e., drafting, negotiation, initiate executions, draft amendments, and renewals; managed all Intellectual Property (domestic and foreign) while improving and creating new processes and workflows. Responsible for identifying inefficiencies in processes and recommending and implementing improvements to such processes and workflows to improve efficiency and scale for growth. Major areas of responsibility include: • Managed and maintained an inventory of all contracts. Worked closely with the legal group, other departments, and outside counsel while managing and own contract queue and prioritize urgent requests as necessary. Took a Project Lead on implementation of Apttus software, created workflows while working closely with key stakeholders (IT, Finance, Procurement).
• Managed and maintained IP Patent and Trademark portfolio. Docketed all incoming and outgoing patent and trademark correspondence, coordinating with outside counsels concerning patent dockets and prosecution. Prepared and filed Patent applications with the USPTO and continued to maintain patent application files throughout all stages of the patent lifecycle. Initiated and implemented Foundation IP workflows. Actively took part of acquisition procedures and new patent portfolio review and docketing. Managed quarterly meetings to review IP portfolio with the key stakeholders.
IlluminaIntellectual Property Paralegal
Aug. 2013 - May. 2016RemoteSupported all aspects of the IP group. Prepared and filed documents required in connection with the USPTO, PCT, and foreign offices, including but not limited preparing and filing required formal documents, responses to various Office Actions, and other prosecution related activities. Worked on extensive Information Disclosure Statement (IDS) projects. Processed all incoming correspondence from the USPTO, foreign patent offices, foreign associates, and outside counsels including navigated the Private PAIR system for application status updates. • Monitored company’s patent docket, coordinate with attorneys, foreign associates and local counsels to ensure all deadlines were met in a timely manner.
IlluminaSr. Patent Paralegal
Aug. 2010 - Aug. 2013Greater San Diego AreaIndependently supported all aspects of the IP group while coordinating intake of all IP-related correspondence and docketing the same, developed docketing processes, workflows, and the U.S. and International prosecution procedures for effective workflows. Major areas of responsibility included: • Responsible for preparing and filing documents required in connection with the USPTO, PCT, and foreign offices, including but not limited preparing and filing required formal documents, responses to various Office Actions, and other prosecution related activities. Worked on extensive Information Disclosure Statement (IDS) projects. Processed all incoming correspondence from the USPTO, foreign patent offices, foreign associates, and outside counsels including navigated the Private PAIR system for application status updates. • Monitored company’s patent docket, coordinate with attorneys, foreign associates and local counsels to ensure all deadlines were met in a timely manner. Monitored annuities and maintenance fees, scheduled and managed quarterly meetings, provided instructions to CPA accordingly.
• Worked on file intake and docket integration for corporate acquisitions. • Tracked Invention Disclosure submissions, schedule monthly meetings to review new submissions, coordinating with inventors regarding same, maintained Illumina’s Notebooks.
• Managed monthly invoices approval processes.
ARC IP Law, PCIP Paralegal/ Docketing Specialist/Contractor - remote
Sep. 2009 - Sep. 2014La Jolla, CaliforniaMonitored and maintained the U.S. and foreign daily docket while processed all incoming correspondence from the USPTO, foreign patent offices, and associates. Navigated the USPTO PAIR system for application status updates. Took responsibility for preparing all documents required in connection with the USPTO, PCT, and foreign applications filings. Monitored annuities and maintenance fees due dates, provided timely instructions regarding same. Ensured all portfolio deadlines were met.
Occhiuti Rohlicek & Tsao LLPPatent Prosecution Paralegal/Case Manager/Administrative Trainer
Jan. 2008 - Sep. 2009Cambridge, Massachusetts, United StatesManaged 160 clients and their U.S. and foreign IP portfolios. Processed correspondence from the USPTO, foreign patent offices, and foreign associates. Prepared and attended to the U.S. and PCT patent application filings. Managed patent nationalizations into the U.S. and foreign jurisdictions, as well as foreign filings under other conventions. Participated in hiring process for administrative staff and training of new staff members.
Foley & Lardner LLPPatent Prosecution Assistant
Sep. 2006 - Jan. 2008Boston, MassachusettsHandled preparing and filing PCT Patent applications and related documents. Trained new staff on patent prosecution and firm workflows. Prepared expense reports, new client intake, conflict and pre-engagement checks, handled routing correspondence with clients. Monitored daily IP docket, prepared, and filed formal documents, responses to various Office Actions, Information Disclosure Statements, and other prosecution related activities.
Fish & Richardson P.C.Patent Prosecution Assistant/Administrative Trainer
Dec. 2003 - Sep. 2006Boston, MassachusettsPrepared and filed patent applications and related documents with the USPTO including prepared and filed required formal documents, responses to various Office Actions, Information Disclosure Statements, Issue Fee payments and other prosecution related activities.
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