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Work Background
TruEvolution Inc.Executive Assistant to Chief Executive Officer
Jul. 2023Riverside, California, United StatesTruEvolution fights for health equity and racial justice to advance the quality of life and human dignity of LGBTQ+ people. As the Executive Assistant I’m the trusted steward of the CEO’s time. I’m responsible for creating a cohesive and symbiotic relationship between the CEO’s various projects. I manage the day-to-day administrative duties in support of the CEO, oversee calendar management, create eye-catching reports and presentations. and act as a trusted advisor.
Stuf CannabisExecutive Assistant
May. 2022 - Jan. 2023San Diego, California, United StatesAssisted executives with calendar management, travel arrangements, expense reports, and misc. projects. Implemented HR procedures. Developed internal documents. Managed AR/AP. Oversaw vendor relations.
Reel Muzik WerksSenior Coordinator, Music Admin & Royalties
May. 2019 - Mar. 2022El Segundo, California, United StatesGained extensive knowledge of the ins and outs of the music industry. Responsible for registering songs, confirming shares, and managing disputes. Managed international client accounts. Corresponded daily with representatives for big name artists, record labels, publishers, U.S. societies, and international societies. Produced detailed quarterly reports for multiple clients. Assisted with preparing financial statements for royalties. Updated catalogs and registered songs for new and existing clients. Engaged in outreach and facilitating potential partnerships during industry events. Reviewed licensing agreements and wrote summaries for the CEO and President to review.
CREW builders inc.Construction Project Coordinator
Jun. 2018 - Oct. 2018Irvine, California, United StatesOversaw project close-outs for 2 offices. Processed contracts, change orders, and POs within Sage. Prepared contracts for subcontractors.
Cooperative StrategiesBusiness Development Executive Assistant
Nov. 2017 - Jun. 2018Orange County, California AreaCoordinated board meetings, took highly detailed notes, and distributed minutes to Executives. Formatted, edited, finalized, and bound proposals that were submitted as bids to school districts nationwide. Oversaw preparations for multiple statewide and national conferences, which included coordinating travel arrangements, preparing cost analyses for supplies, and submitting expense reports for each attendee. Managed the department’s inventory logs for conference supplies and marketing materials for the entire company. Researched and summarized various states’ legislation as part of my research for business development.
Antis Roofing & WaterproofingSales Assistant - Editing
Apr. 2017 - Sep. 2017Irvine, California, United StatesAssisted Sales Managers. Edited approx. 30 proposals/day for prospective clients. Drafted proposals for change orders. Acted as point of contact for property managers. Created project status reports for board meetings.
Pathway Capital ManagementOffice Assistant
Mar. 2015 - Jul. 2017Irvine, California, United StatesAssisted management and the legal department with filing and preparing reports. Spearheaded beta testing for new electronic filing system. Prepared conference rooms for meetings with clients, and ordered lunch as needed. Oversaw preparation for employee holiday parties (e.g.: Easter, Halloween, Christmas, monthly birthdays). Managed inventory and placed orders for office supplies, food, and beverage.
Gold's Gym SoCal GroupFront Desk Manager
Jul. 2012 - Mar. 2015Santa Ana, California, United StatesAssistant to Operation's Manager. Trained and coached front desk team. Oversaw customer relations and resolved account disputes. Processed customer payments. Consistently held the top spot for most past due accounts collected. Supervised opening and closing the gym, which included end of day reports, walkthroughs, closing out registers and filing contracts. Managed inventory for clothing, office supplies, customer forms, and supplements. Developed the skills necessary to thrive in a fast paced environment.
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