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Work Background
CEVA LogisticsExecutive Assistant to CEO/Managing Director of North America
Apr. 2024Houston, Texas, United StatesCEVA Logistics is a global leader in logistics and supply chain management, providing integrated solutions to meet the diverse needs of customers across various industries. With a commitment to operational excellence, CEVA offers a comprehensive range of services, including freight management, contract logistics, and supply chain optimization. As Executive Assistant to the CEO/Managing Director of North America at CEVA Logistics, I drive executive efficiency through meticulous management of complex international travel and calendars. I implement strategic C-suite meetings, enhancing operational alignment and decision-making while handling confidential information with utmost discretion. My role extends to financial management, including precise expense reconciliations and AMEX oversight.
I've significantly improved operational efficiency by establishing a high-performance Planning Committee with defined roles and a rotational leadership model. My project management skills shine in orchestrating large-scale events.
As a key liaison, I facilitate cross-departmental collaboration and ensure seamless experiences for visiting global executives. I'm committed to professional growth, continuing French language lessons to support global operations and completing sustainability-focused trainings. My role encompasses end-to-end event management, from strategic planning to execution, demonstrating my ability to coordinate cross-functional teams and deliver exceptional experiences.
HinesExecutive Assistant / Project Manager, Global Marketing & Communications Leadership
Jun. 2022 - Apr. 2024Houston, Texas, United StatesHines is a privately owned global real estate investment, development and management firm, founded in 1957. With extensive experience in investments across the risk spectrum and all property types, and a foundational commitment to ESG, Hines is one of the largest and most respected real estate organizations in the world. At Hines, as Executive Assistant to the Global Marketing & Communications Leadership team, I orchestrated complex international schedules and travel arrangements, demonstrating exceptional organizational skills in a fast-paced, global environment. I implemented cutting-edge project management practices utilizing Monday.com, significantly enhancing team efficiency and productivity. My role encompassed leading weekly strategic staff meetings, aligning priorities, and tracking departmental goals to ensure cohesive team performance.
I spearheaded large-scale corporate events, including the inaugural Hines Administrative Professionals (HAPS) Executive Assistant Summit, overseeing all aspects from conceptualization to flawless execution. As an active participant in 3 Employee Resource Groups: One Hines Women's Network (OHWN), Wellbeing Ambassador, and Hines Administrative Professionals (HAPS). I championed company culture and diversity initiatives. Notably, in my capacity as Wellbeing Ambassador, I initiated and managed a global weekly wellness communication program, collaborating closely with the benefits team to promote employee engagement and well-being. I crafted impactful presentations and marketing materials, adhering strictly to brand guidelines while enhancing departmental communications. To further hone my leadership and administrative prowess, I completed Bonnie Low-Kramen's intensive 'Be the Ultimate Assistant' (BTUA) workshop, acquiring advanced skills in executive support and project coordination.
I consistently exhibited adaptability and composure, proactively managing complex projects and fostering cross-functional collaboration.
Arete AdvisorsOffice Administrator & Marketing Director
Jul. 2021 - Jun. 2022Houston, Texas, United StatesArete Advisors serves closely held industrial businesses along with their owners and executives through integrated business advisory and wealth management services. At Arete Advisors, I served as Office Administrator and Marketing Director, providing executive-level support to the President and Director of Operations while managing complex calendars and coordinating meetings and travel arrangements. I directed office operations to optimize organizational efficiency and productivity, leading weekly EOS (Entrepreneurial Operating System) Level 10 meetings that facilitated strategic discussions and drove goal achievement. My role included managing financial operations and HR functions, such as accounts payable/receivable, budgeting, benefits administration, and compliance documentation.
I developed and executed comprehensive marketing initiatives that propelled business growth, overseeing the company’s website, social media presence, and Google Business profile. Additionally, I spearheaded local event execution from conception to completion, meticulously handling logistics, setup, and brand representation. My efforts in conducting quarterly CRM audits streamlined office workflows and established standardized procedures that enhanced operational efficiency. Throughout my tenure, I fostered strong relationships with vendors and clients through effective communication and exceptional service delivery, contributing significantly to the overall success of the organization.
Endeavor Energy Holdings LLCExecutive Assistant to CEO & General Counsel
May. 2018 - Jul. 2021Houston, TexasEndeavor Energy Holdings is a leading energy company focused on developing and operating sustainable energy solutions. With a commitment to innovation and environmental responsibility, Endeavor Energy specializes in the exploration, production, and management of energy resources, including natural gas and renewable energy projects. At Endeavor Energy Holdings, I served as Executive Assistant to the CEO, providing high-level support to the Chief Executive Officer, General Counsel, and senior management team. My responsibilities encompassed managing complex calendars and coordinating sensitive international travel arrangements. I demonstrated exceptional diplomatic and organizational skills by orchestrating high-profile meetings with government officials. My role extended to spearheading special projects, including website updates and the development of critical safety and compliance training courses. Working closely with the legal department, I collaborated on contract management, FCPA policies, and Code of Conduct updates, maintaining the utmost confidentiality. I streamlined HR processes, overseeing employee onboarding/offboarding, I-9 verifications, and organizational updates. A key achievement was the implementation and maintenance of a SharePoint system, significantly improving document management efficiency across the organization. I also assisted the accounting department with vendor management, invoice processing, and expense reconciliation. My attention to detail and professionalism were evident in the preparation of high-stakes presentations and board reports. During the COVID-19 pandemic, I took a leading role in managing office operations, including event planning, supply procurement, and overseeing the office decommissioning process. Leveraging my language skills, I translated critical documents from French to English, facilitating smooth international operations.
Egon ZehnderExecutive Assistant / Project Coordinator
Apr. 2017 - May. 2018Houston, TexasEgon Zehnder is a global executive search firm. Egon Zehnder is the world's third largest executive search and talent strategy firm. The firm offers services and expertise in the fields of Executive Search, Board Consulting and Leadership Strategy Services. At Egon Zehnder International, I provided high-level support to a senior consultant specializing in C-suite placements for prestigious retail and consumer goods companies, including L'Oreal, Revlon, and Kirkland. I managed complex global search projects, serving as the primary liaison between high-profile clients and C-suite candidates, ensuring seamless communication and coordination. My role involved orchestrating intricate domestic and international travel arrangements, crafting detailed itineraries for both clients and candidates, and managing global interview schedules in collaboration with research teams. I prepared and delivered confidential client presentations with meticulous attention to detail, showcasing my ability to maintain discretion in sensitive situations. Additionally, I facilitated weekly team meetings and coordinated team-building activities to enhance cohesion and performance. My strong event management skills were demonstrated through the organization of large-scale conferences and customer functions, including CERA and Leaders & Daughters events. I also managed the financial aspects of my role by creating and submitting monthly expense reports while liaising with accounting to ensure timely processing. Throughout my tenure, I successfully juggled multiple account management projects while maintaining exceptional attention to detail in scheduling and coordination across global time zones.
NextEra Energy ResourcesOffice Manager/ Executive Assistant
Feb. 2014 - Mar. 2017Houston, TXNextEra Energy Resources is a leading clean energy provider with natural gas, wind, solar, and nuclear power plants in operation in 24 states & Canada. Approximately 95% of the company's electricity is generated by clean fuels. At NextEra Energy Resources, I served as Office Manager and Executive Assistant to the President and Vice President of Gas Infrastructure, providing high-level executive support while managing complex schedules and coordinating travel for leadership and over 130 employees. I directed office operations, overseeing facility maintenance, supply chain management, and fleet administration to ensure seamless daily functions. I spearheaded office expansion projects in collaboration with Corporate Real Estate, IT, Security, and Project Management teams, ensuring minimal disruption during transitions. Additionally, I implemented robust security protocols as Area Access Manager (AAM), safeguarding personnel and sensitive information. My role included orchestrating diverse corporate events that fostered a positive company culture and facilitated employee engagement. I streamlined HR processes by assisting with recruitment, onboarding, and I-9 verification, while also managing financial responsibilities through SAP for invoice processing and vendor management. As the Warrior of Wellness (WOW) Coordinator, I championed employee health initiatives by facilitating Health & Well-Being programs and delivering monthly presentations. My commitment to safety was further demonstrated as a Fire Warden and Office Safety Team member, where I ensured emergency preparedness and compliance with regulatory standards.
Swift Worldwide ResourcesAccount Manager- Chevron GOM
Sep. 2013 - Feb. 2014New Orleans, LA & Houston, TXSwift Worldwide Resources is the premier Oil & Gas manpower provider that will do whatever it takes, wherever it takes us. With over 30 years of exclusive focus in the Oil & Gas sector, we currently employ over 3,000 contract consultants in over 35 countries. We operate as a strategic partner to our clients by delivering recruitment solutions, which provide the best talent for global projects and operations. Account Manager for Chevron Gulf of Mexico. Responsible for maintaining contractors, amending contracts, preparing all onboarding paperwork & drug screenings for new hires and existing contractors. Kept track of all Gulf Coast Safety trainings that were expiring & set contractors up with refresher courses. Established client relations, developed new business, and updated any changes in the database. Sourced new clients & candidates through networking, identified the best talent in the oil & gas industry, and filled any open vacancies
Robert HalfStaffing Manager - Office Team
Dec. 2012 - Sep. 2013New Orleans, LAOfficeTeam is the leading provider of office and administrative support professionals on a temporary and temporary-to-full-time basis. OfficeTeam is a division of Robert Half International, the world’s first and largest specialized staffing firm, helping businesses of all sizes since 1948. As part of our specialized approach, we offer a variety of resources to assist you at every stage of the hiring and career management process, including our Salary Guide, management advice and industry research. Specialties: Sourcing candidates, Recruiting, Networking, Presenting opportunities, Maintaining Client Relations, Sales, Marketing & Business Developement.
NextEra Energy ResourcesRisk Analyst / Administrative Technician
Jul. 2010 - Jan. 2012Provided direct support to Risk team. Responsible for verifying the accuracy of daily gas pricing uploads into the price data warehouse. Ran reports for daily physical gas deals to monitor for violations or discrepancies. Ensured that violations are corrected appropriately and in compliance with risk policies. Worked closely with gas traders making sure their daily deal recaps are signed and accurate. Logged each deal going through our deal amendment process, and documented deal changes for internal and external controls. Scheduled meetings through outlook for over 60 employees. Facilitated meetings and coordinated team building events. Ordered supplies and distributed mail to all employees on trade floor.
Address The MessOwner - Entrepreneur
Jul. 2007Houston, Texas AreaAssist people with the organization of all areas of their lives. Closets, kitchens, nurseries, offices, etc. Generated clientele via word of mouth and Social Media marketing. Was able to earn my Associates Degree with revenue earned from this entrepreneurial endeavor.
Donna Retif of Figaro SalonsManager of Client Relations
Jul. 2007 - Sep. 2012Houston, Texas AreaResponsible for proactive sales to clients and the organization of products and inventory. Answered phone & scheduled appointments, while assisting with client care.
Tranquility Salon & Day SpaReceptionist
Jul. 2007 - May. 2008Houston, Texas AreaResponsible for answering phones and scheduling appointments for over 35 independent contractors.
Opened and closed the salon, managed front desk, switchboard, and register. Managed product inventory and recorded sales. Exceptional ability to perform duties with speed and accuracy with no supervision.
Cassandra's Hair StudioReceptionist/Manager
Mar. 2004 - Jul. 2007Cypress, TXResponsible for answering phones and scheduling appointments for over 9 independent contractors. Opened and closed the salon daily. Managed payroll, cash flow, and inventory sales.
Patrick's Hair SalonReceptionist
Sep. 2001 - Mar. 2004Responsible for answering phones and scheduling appointments for over 12 independent contractors.
Opened & closed the salon daily. Greeted clients, and kept front desk & waiting area clean. Responsible for ordering and stocking inventory, managing cash flow, and recording product sales.
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