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Work Background
COOPI - Cooperazione InternazionaleCountry Administrator (Finance)
Aug. 2021Somalia & Kenya
COOPI - Cooperazione InternazionaleCountry Finance & Administrator
Aug. 2021Somalia & KenyaLead multi-country finance, grants, administration, procurement, payroll, and operational oversight across Kenya and Somalia programmes, ensuring donor compliance, financial accountability, audit readiness, and operational continuity across complex humanitarian environments with multiple stakeholders, field offices, and donor-funded projects. πππ² πππ‘π’ππ―ππ¦ππ§ππ¬
1. Coordinate financial operations across 5+ single and multi-partner programmes, ensuring 100% compliance with donor requirements and organisational financial standards throughout.
2. Lead senior management financial forecasting processes, identifying funding gaps and operational risks and recommending corrective actions to the Country Director monthly.
3. Oversee and approve payroll processing across 2 bilateral countries, ensuring accurate, timely salary disbursements for 50+ staff with zero payroll errors recorded.
4. Chair and lead all organisational audits and spot-check inspections, achieving a high audit success rate through meticulous preparation and adherence to international standards.
5. Consolidate and validate monthly country office accounts before submission to COOPI headquarters, maintaining 100% accuracy in financial programming and management reporting.
6. Supervise cash management across Nairobi coordination and Somalia field offices, controlling cash flow to 8+ active projects and maintaining full treasury integrity throughout.
7. Manage and supervise 4+ administrators and accountants across the country coordination office, providing technical training on COOPI financial and administrative procedures consistently.
8. Train programme administrators on COOPI and donor financial procedures, improving compliance accuracy by approximately 30% across all field and coordination office teams.
COOPI - Cooperazione InternazionaleProgramme Administrator (Finance)
Oct. 2018 - Aug. 2021Somalia, kenyaManaged donor-funded programme finances, reporting, budget monitoring, reconciliations, and compliance activities across Kenya and Somalia operations, ensuring accurate financial management, audit readiness, and effective budget utilisation within highly regulated humanitarian programme environments. πππ² πππ‘π’ππ―ππ¦ππ§ππ¬
1. Managed correct expense allocation across 10+ donor budget lines, ensuring 100% compliance with COOPI internal procedures and individual donor requirements throughout.
2. Validated monthly project fund requests and completed monthly accountancy closures including bank reconciliations and cash counts across all assigned programmes without exception.
3. Prepared quarterly, interim, and final financial reports for 5+ donors, ensuring all submissions were accurate, timely, and met individual donor reporting standards consistently.
4. Participated in internal and external project audits, contributing to zero major audit findings across all projects managed during the 3-year tenure in Kenya and Somalia.
5. Monitored budget consumption using PREPPY, enabling real-time expenditure tracking and forecasting that prevented budget overruns across all assigned programme budgets.
6. Supported programme teams in preparing donor proposal budgets, ensuring support cost recovery and full compliance with donor budget requirements across all submissions.
7. Coordinated salary payments for 30+ field staff across Somalia, managing employment contracts and leave records in full compliance with COOPI HR policies throughout.
Haussmann GroupSenior Accountant
Jun. 2017 - Nov. 2018NairobiLed regional accounting, audit, banking, and financial systems implementation activities across East African subsidiaries, improving financial reporting accuracy, operational controls, and cross-border financial coordination within a fast-growing multi-country corporate environment. πππ² ππ²ππ―ππ¦ππ§ππ¬
1. Incorporated 3 subsidiaries across Uganda, Rwanda, and Zambia, establishing functioning bank accounts and financial systems for each entity within agreed timelines.
2. Implemented XERO, ZOHO, and QuickBooks across group entities, training staff and improving financial reporting accuracy by approximately 35% across all subsidiaries.
3. Designed and standardised group account consolidation templates, improving cross-entity financial reporting consistency and reducing monthly consolidation time by approximately 25%.
4. Led all external audit processes, providing required documentation and responding to management letters with zero major findings across the audit period.
5. Oversaw weekly cash flow forecasts, bank reconciliations, and petty cash reconciliations, maintaining full financial controls across all group operations without exception.
RanbaxyFinance Officer
Nov. 2012 - Jun. 2017
RanbaxyFinance Officer - Sun Pharma East Africa
Nov. 2012 - Jun. 2017Nairobi County, KenyaManaged regional finance, payroll, compliance, inventory controls, and administration operations across East Africa, strengthening financial governance, operational efficiency, and statutory compliance within a fast-paced pharmaceutical and distribution environment. πππ² πππ‘π’ππ―ππ¦ππ§ππ¬
1. Formulated and implemented the East Africa payment structure, standardising payment procedures across the region and improving financial control efficiency significantly.
2. Managed monthly payroll preparation, statutory submissions, and i-Tax compliance for East Africa operations, achieving 100% on-time submission throughout the 5-year tenure.
3. Conducted monthly stock-takes and inventory reconciliations, ensuring physical stock matched book inventory and eliminating discrepancies across all regional warehouse locations.
Sun Pharma East Africa LTDFinance Assistant
Jan. 2012 - May. 2017Nairobi KenyaDuties, β’ Ensure effective financial accounting systems and up to date books of accounts and generate timely reports and analysis as required. β’ Maintain direct responsibility for day to day accounting and financial operations to ensure timely monthly closings and reconciliations. β’ Managing the finance function,controls and ensuring compliance with statutory and the company policies. β’ Preparing Budgets, Forecast and conducting regular reviews against the actual performance. β’ Preparing and Maintaining Cash flows and forecasting to ensure decisions are geared towards maximizing regions goal. β’ Ensure Credit period to distributor is adhered to, by following up with payments. β’ Managing monthly Supply and control of inventories for different distributors. β’ Ensure Controls are maintained in all areas of finance and in line with the company policies. β’ Safe guarding asset, which involves; valuation , usage control, facilitate repairs to ensure proper maintenance. β’ Preparation, proof check and approve of monthly payroll and statutory payments with compliance to i-tax. β’ Check and approve payment vouchers, cost allocations and other postings into accounting system and ensure proper coding and recording of all accounting transactions. β’ Participate in internal and external quarterly and annual audits and provide auditors with accounting documents and explanations to audit queries. β’ Responsible for cash flow projections and budget versus actual analysis for submission to Rest Of Africa managers and Head of finance in the region.
Neo Marketing Ltd & OLIVE FIRMFinance Manager
Oct. 2011 - Nov. 2012NAIROBIDuties: β’ Cashbook maintenance, accounting for company receipts and the bank reconciliation. β’ Payable -accounting for all payments of the company for every month. β’ Checking, preparing and approving payment vouchers. β’ Book keeping procedures which include; -Filling, coordinating and recording of financial data in accordance with policies and procedures of accounting.. -Provide the Technical details of how a company should be funded i.e Loans and its payment. β’ Ensure collections are done within the terms of engagement with the client. This is pegged to appropriate invoicing, ensure that the terms of engagement do not result to loss funds upon collection. β’ Controlling expenditure of the company, such that the expenditure elements are within the approved budget as well as ensuring that budgeted amounts are not surpassed. β’ Responsible in preparation of financial plans for different projects, to cater for funding till completion. β’ Maintaining a proper filling system where all finance records should be kept which should be done on daily bases. This involves, Customer Files, Suppliers Files, Banking Files and asset Files. β’ Preparation of monthly payroll and payment of statutory bills. β’ Raising of payment vouchers and make payments to creditors.
Neo Marketing Limited & Olive FirmFinance Manager
Oct. 2011 - Nov. 2012Nairobi County, KenyaLed accounting, payroll, treasury, and reporting operations for two organisations simultaneously, improving financial visibility, strengthening payment controls, and enhancing operational efficiency through digital finance systems implementation and process automation. πππ² πππ―ππ¦ππ§ππ¬
1. Reduced cash transactions by 90% by implementing M-Pesa mobile banking payments, eliminating manual cash handling risks and significantly improving payment efficiency.
2. Implemented QuickBooks-based reporting for accounts receivable, payables, and liquidation, improving financial visibility and reducing manual reporting time by approximately 40%.
3. Managed monthly payroll preparation and statutory submissions within all cut-off dates, maintaining 100% compliance throughout the tenure with zero late submissions.
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