Lilian Ngige - Finance Co-ordinator, Agakhan University Hospital

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Work Background

The Aga Khan University Hospital NairobiAssistant Manager/Finance Co-ordinator

Sep. 2024Kenya

Kidato International School LtdHead of Finance & Operations

Feb. 2024Nairobi County, Kenya

Kidato International School LtdFinance & Operations Manager

Jan. 2024 - Aug. 2024Nairobi County, Kenya

Kidato International SchoolAccountant

Nov. 2022 - Feb. 2024Kenya▶️ Key Achievements: 🏆 Enhanced collection strategies and made 90% collection of debt in the first quarter which had not happened before. 🏆 Successfully created and Introduced standardized procedures and workflows in accounts departments that have enhanced consistency and accuracy. 🏆 Automation Implementation- Introduced and streamlined system invoicing and payment processes leading to increased efficiency. 🏆 Reconciled account receivables in the first month of employment and gave management the correct position of the outstanding debt. 🏆 Introduced asset tagging and tagged all the assets as well as updated the system with the net book values. 🏆 Reviewed and identified expenses that were unnecessarily exaggerated and by so reduced maintenance cost by 10%. ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ ▶️ Key Contributions & Results ✦ Establishing and executing programs for the provision of capital required by the business. ✦ Directing the granting of credit and the collection of accounts due to the institution including the supervision of required arrangements for financing sales such as time payment and leasing plans. ✦ Establishing, co-ordinating and administering an adequate plan for the control of operations. ✦ Comparing information with operating plans and standards and reporting and interpreting the results of operations to all levels of management and to the owners of the business. • Consulting with all the segments of management responsible for policy or action concerning any phase of the operation of the business as it relates to the attainment of objectives and the effectiveness of policies, organization structure and procedures. ✦ Ensuring protection of assets for the business through internal control, internal auditing and proper insurance coverage. Establishing and continuously evaluating effective and efficient risk management processes, tools and procedures.

Kidato International SchoolSenior Accountant

Nov. 2022 - Dec. 2023Kenya

Everett Aviation Charter LtdFinancial Accountant

Jul. 2021 - Dec. 2021Nairobi, Kenya▶️ Key Contributions & Results ✦ Reviewed account payables and account receivable ledgers correctness. ✦ Prepared and directed preparation of audits, financial statements and varied fiscal reports. ✦ Closed books of accounts at the year-end upon completion of annual audit. ✦ Posted data to various ledgers, registers and journals following established accounting techniques and procedures. ✦ Performed internal audits of accounts payable, payroll distribution, fixed assets and cash. ✦ Maintained various ledger accounts including reconciliation of control accounts, revenue accounts, expenditure and cash balances. ✦ Recommended selection of staff; trained staff in work procedures and recommended discipline required. ✦ Posted payments and journals to the general ledgers. ✦ Filed Withholding taxes for Kenya and Tanzania. ✦ Reviewed inventory schedules and posted to the system. ✦ Verified and validated Petty cash schedules for all bases with the postings in the SAP system. • Reconciled and posted the intercompany ledgers.

Active Brand Works LtdFinance Accounting Consultant

Mar. 2021 - Oct. 2022Nairobi, Kenya▶️ Key Achievements: 🏆 Introduced the company to B2Bbulk payment system to reduce daily cash payments of casuals and subcontractors. ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ ▶️ Key Contributions & Results ✦ Compiling and analyzing financial information to prepare financial statements including periodic reports. ✦ Preparing creditors payments, age analysis and reconciling the purchase ledger accounts to the general ledger. ✦ Analyzing monthly variance reports to facilitate cost management and making necessary adjustments concerning budgeting and financial forecasting. ✦ Updating customers contracts and open customer accounts in collaboration with sales department. ✦ Establishing procedures for custody and control of assets, records, loan collateral, and securities to ensure safekeeping. ✦ Ensuring all accounting ledgers are well updated on daily basis i.e. debtors, creditors, assets, petty cash & inventory. ✦ Verifying the completeness of all the invoices and bills before preparing payments. ✦ Reviewing and authorizing journal entries and ensuring account reconciliations are completed accurately and timely.

Magnate Ventures LtdAccountant- Head of Payables

Jan. 2013 - Jan. 2021Nairobi, Kenya▶️ Key Achievements: 🏆 Introduced and implemented a core audit compliance and controls systems that enabled a reduction in the audit time by 30%. 🏆 Introduced an asset schedule policy and ensured all company assets were tagged and updated. 🏆 Successfully influenced a change in finalizing all accounts reports by introducing monthly cutoff dates. 🏆 Resolved the old creditors accounts in the ledger and paid off. 🏆 Streamlined the accounts payable system by restructuring the procedures to be followed. 🏆 Successfully reduced debtors by half while the company continued to grow in revenue in a span of six months. ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ ▶️ Key Contributions & Results ✦ Prepared budgets, management accounts and periodic financial performance reports for presentation to the management. ✦ Ensured accurate & timely accounting, reporting & analysis so as to help management in decision making. ✦ Updated & maintained statutory deductions like PAYE, NHIF, NSSF contributions and any other benefits to staffs. ✦ Prepared monthly financial reports on accrual basis using fund accounting principles. ✦ Maintained accounting records including timely recording of all income and expenditure items in the accounting system. ✦ Prepared monthly reconciliation of bank accounts and submitted to the treasurer for review and approval. ✦ Coordinated and liaised with the external auditor for company year-end audit & KRA tax compliance audit. ✦ Prepared and timely submitted Vat returns, withholding tax, Installment tax, and other statutory payments like NSSF, NHIF, PAYE.

Magnate Ventures LtdAccounts Assistant-Receivables

May. 2009 - Dec. 2012Nairobi, Kenya▶️ Key Achievements: 🏆 Successfully reduced debtors by half while the company continued to grow in revenue in six months. 🏆 Successfully cleared existing old debts by renegotiating with the customers on partial payments over a long term. 🏆 Ensured 100% revenue capture by analyzing the job cards and ensuring closing up of the job cards. ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ ▶️ Key Contributions & Results ✦ Periodically reviewed and updated the credit policy in line with best practices in collaboration with the retention teams and other internal stakeholders. ✦ Summarized receivables by maintaining invoice accounts; coordinating monthly transfers to accounts receivable accounts; verifying totals and preparing reports. ✦ Reconciled company AR (Accounts Receivables) accounts to the general ledger accounts to match the AR in the general ledger accounts. ✦ Performed day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data. ✦ Reconciled client's statements to ensure that all payments were accounted for and properly posted sending them the balances. ✦ Minimized credit risk exposure, and improved cash flow and working capital by ensuring accurate and timely processing and payments of accounts receivable. ✦ Timely and accurate reported receivable transactions and ensured all internal controls were maintained in the area of receivables. ✦ Processed account receivables and incoming payments in compliance with financial policies and procedures. ✦ Facilitated payment of invoices due by sending bill reminders, contacting clients, and developing new or better repayment terms.

Josekinyaga Enterprises Limited;Accounts Receivable Clerk

Mar. 2007 - Apr. 2009