Willamette DentalOffice Manager
May. 2006 - May. 2008Pasco, Washington, United StatesAs Office Manager of a high-volume specialty dental clinic, I led daily operations with a focus on patient-centered care, staff coordination, and administrative excellence. I supported clinical teams specializing in advanced dental procedures, ensuring seamless scheduling, compliance, and billing processes across all services. Key Responsibilities: • Administrative Leadership: Managed front and back office operations, including patient intake, insurance verification, appointment scheduling, and medical-dental records management. • Team Supervision: Hired, trained, and supervised administrative and clinical support staff, ensuring high standards of customer service, professionalism, and teamwork. • Patient Relations: Served as the primary point of contact for patients regarding treatment plans, billing questions, and care coordination, fostering trust and retention. • Billing & Insurance: Oversaw claims processing, pre-authorizations, and collections, maintaining accuracy in coding and maximizing reimbursements through diligent follow-up. • Compliance & Documentation: Ensured strict adherence to OSHA, HIPAA, and dental board regulations, as well as clinic protocols for sterilization and safety. • Scheduling Optimization: Balanced provider availability with patient needs, maximizing chair time utilization and reducing no-show rates through effective calendar management. • Vendor & Inventory Management: Maintained clinic supply inventories and coordinated with vendors to ensure timely access to materials and equipment required for specialized procedures. This role honed my skills in healthcare operations, dental-specific regulations, and patient engagement, all while supporting a fast-paced, specialized clinical environment.