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Work Background
Heaton Eye AssociatesAccounts Payable Specialist
Mar. 2018Tyler, TXProcess all vendor invoices in QuickBooks by applying appropriate coding and swift payments. Administer payments to all vendors and reimbursements for employees via physical checks, electronic transfers or coordinating monthly automatic withdrawals. Review and evaluate vendor contracts to verify compliance with terms and performance of fair pricing practices. Research any price discrepancies, vendor refunds, tracking order deliveries and large asset purchases. Perform additional accounting transactions to assist the CFO with verifying daily deposits, multiple bank and credit card statement reconciliations and other duties as assigned.
Heaton Eye AssociatesExecutive Assistant
Jun. 2016 - Mar. 2018Tyler, TexasResponsible for communicating CEO and CFO availability to effectively schedule their meetings throughout the workday. Prcoessed all vendor invoices in QuickBooks by applying appropriate coding and swift payments. Facilitated reservations of the Executive Conference Room for company-wide meetings, luncheons, and continuing education sessions. Catered to immediate and anticipated future needs of all Executive Team Members including meal arrangements and personal errands. Welcomed and screened all visitors and deliveries to the Executive Suite by utilizing hallway electronic surveillance connected to my computer when necessary.
Snelling Personnel / MedScopeWorked multiple temporary jobs
Nov. 2015 - Jun. 2016Snelling Personnel: Temp Administrative Assistant at Christus MFH in Anesthesia Dept. MedScope: Contract Installer for medical alert devices.
Otis Instruments, IncOffice Manager
May. 2012 - Nov. 2015Tyler, TexasComplete all duties of Rental Dept. Execute all invoicing and monthly financial reports Assist customers with rental needs and equipment troubleshooting Monitor Accounts Receivable balances Manage office supplies and internal inventory Deliver weekly presentations to customers regarding Rental Dept.
Oilind Safety, an Airgas CompanyOutside Sales / Office Manager
Jan. 2007 - May. 2012Tyler, TexasExecute outside sales responsibilities Manage all office procedures Perform payroll duties Supervise purchasing of office supplies and resale items Administer invoicing functions Create quotes per customers’ requests Work closely with Branch Manager to maintain budget goals Maintain close working relationship with wide customer base
East Texas Medical CenterMedical Transcriptionist
Dec. 2005 - Jan. 2007Transcribed physician dictation for hospital charts Filed medical records Completed and filed birth certificates with the State of Texas
Brookshire's Grocery CompanyCertified Office Cashier
Jan. 2000 - Jan. 2003Balanced cash, checks, and credit card receipts Office Cashier duties that included cashing checks, money orders, and money transfers Created daily, weekly, and monthly reports for the Store Director
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