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Work Background
Dyne TherapeuticsExecutive Assistant to Chief Innovation Officer & Chief Scientific Officer
Aug. 2021Waltham, Massachusetts, United States
Dana-Farber Cancer InstituteExecutive Assistant to the Chief Operating Officer
Aug. 2019 - Aug. 2021Greater Boston Area• Administratively support the Chief Operating Officer in a one on one working relationship while serving as the primary point of contact for internal and external parties on all matters pertaining to the office of the COO.
• Manage the COO’s complex and fluid calendar including bi-weekly/monthly meetings with direct reports, members of the executive leadership team, institute donors, and other high priority stakeholders.
• Act as a “barometer”, having a sense of issues, activities, and concerns within the institute and keeping the COO informed.
• Serve as the “gatekeeper” to the COO’s office, creating strategic opportunities for the COO to collaborate with both internal and external entities and ensuring that their schedule remains on track daily.
• Work with a cross-functional mindset to assume primary responsibility for projects and initiatives as directed. Initiatives include the coordination of executive recruitment efforts, such as the administrative organization of search committees, budget tracking, and workflow management.
• Work closely and effectively with the COO to keep them well informed of upcoming commitments and responsibilities and following up as directed.
• Oversee the administrative operations within the office including budget development, workflow, preparation of briefing and presentation materials, agendas , convening meetings, and providing meeting de-briefing and follow up support.
• Responsible for coordinating complicated domestic and international travel arrangements.
• Conduct preliminary research on an array of topics and draft materials as needed.
• Track and reconcile monthly credit card statements and submit completed expense reports in a timely manner.
• Responsible for comprehensive event and meeting planning (both on-site and off-site), including day-of coordination and support from start to finish.
• Responsible for drafting and editing emails, offer letters, de-briefs, and newsletter contributions on behalf of the COO.
Cambrian Innovation IncExecutive Administrator to the CEO and CFO
May. 2019 - Aug. 2019
Ropes & Gray LLPAttorney Development Specialist
Apr. 2018 - Mar. 2019BostonWorked closely with practice group leaders and attorney development partners in the corporate general practice groups to ensure all matters were efficiently staffed by monitoring associate availability, experience, professional development, retention, and client needs. Created and maintained systems to tracked and analyze associate metrics including associate availability information and utilization rates. Provided constant outreach and support to associates, serving as a resource with regard to each associate’s individual professional development goals. Managed a multi-faceted performance review process to ensure that associates are presented with straightforward, useful feedback and collaborated with attorney development partners to strategize around the needs for each associate’s development. Collaborated with practice development, legal recruiting, and human resources to execute practice initiatives surrounding the recruiting of lateral and summer associates. Organized and regularly disseminated associate information to firm partners including assignment system information, hours reports, deal staffing, work experience, and feedback. Effectively assisted with projects pertaining to diverse associate retention as well as workforce planning as it relates to practice group needs, attrition rates, and associate promotions. Provided human resources support to associates needing flexible work arrangements, leaves of absence, reduced schedules. Also coordinated associate departure activities such as re-allocating work and conducting exit interviews.
Brigham and Women's HospitalExecutive Assistant to the Chairman
Feb. 2016 - Apr. 2018Greater Boston AreaHybrid role responsible for the coordination of projects and processes pertaining to departmental initiatives as well as administratively supporting the Chairman of the Department. Managed the recruitment of new faculty which involved placing advertisements in medical journals, communicating with candidates, organizing travel and meeting logistics, drafting/editing offer letters, and reporting to the Executive Committee bi-weekly regarding recruitment prospects and providing updates. Working directly with the Chairman and Vice-Chair of Education, managed the annual faculty performance review process to ensure reviews are completed in accordance with hospital and medical school standards. Managed the department’s Conflict of Interest (COI) disclosure process and analyzed each faculty report to ensure the reported data is in compliance with hospital regulations. Reviewed all materials agreements, consulting agreements, publication agreements and miscellaneous contracts on behalf of the Chairman and his research lab on site. Coordinated departmental events that consisted of executive retreats both on and off campus, national symposiums, recruitment dinners, and other events at the direction of the Chairman. Edited and proofread grant submissions to the National Institutes of Health, departmental correspondence, and journal article submissions. Managed the office of the Chairman in all facets including filing (paper and electronic), ordering office supplies, scheduling (clinical, administrative, international travel), and coordinating with lab personnel. Managed the on boarding process for all new physicians to ensure all medical licenses, insurance verifications, and medical school/departmental meeting were completed in a timely fashion.
Brigham and Women's HospitalFaculty Affairs Coordinator
May. 2014 - Feb. 2016BostonDual role which included: project coordination, office management, and administratively supporting the Vice-Chairman and Co-Directors on the Hospital Inpatient Consultation Service. Coordinated with the entire department administrative staff to ensure physician CV’s were maintained to the stringent Harvard Medical School standards. Managed Continuing Medical Education funds for over 40 physicians by maintaining an internal database to track spending and provided reports in real time. Created quarterly reports of Continuing Medical Education credits for all faculty members to ensure timely completion of requirements necessary to renew Massachusetts medical licenses. Managed the internal database for Maintenance of Certification (MOC) credits such as peer to peer reviews and patient satisfaction surveys to ensure physicians were meeting their bi-annual quota. Worked directly with the co-directors of the Department of Dermatology’s Inpatient Consultation Service to ensure all physicians had the proper tools and resources while on service. Created and maintained systems for all inpatient billing. Managed all scheduling for the inpatient service to ensure hospital coverage 365 days per year, among 40 physicians. Managed the personal, professional, and clinical activities of the Vice-Chair at three different hospitals, 4 clinical sites, and 2 offices. Interfaced with the Office of General Counsel, Harvard Ethics Committee, and the Brigham and Women’s Compliance Department on behalf of the Vice-Chairman, regarding cases of research and clinical misconduct and reviewing case files to assist the Vice-Chair with hearing preparation. Interfaced professionally with hospital leadership, students, observers, and residents on a daily basis.
ITT Educational Services, Inc.Senior Admissions Representative II
May. 2011 - May. 2014Spearhead all recruitment efforts to meet monthly and quarterly enrollment quotas using an array of strategies which include recruiting at off-site events and career fairs. Responsible for building the school census, particularly in the Bachelors degree programs consisting of Information System Security and Electronics and Communications Engineering Technology. Responsible for creating training curriculum for admissions representatives for applicable areas in recruitment, compliance, and professional standards. Conduct face-to-face interviews, telephone interviews and e-mail correspondence to prospective students to determine their educational needs, concerns and interests Responsible for facilitating orientation and registration day activities Closely assist and mentor students through admissions process Verbally communicate approved presentations to promote programs to prospective adult and high school students Participate in school retention efforts maintaining productive contact with active students through graduation Used exceptional communication, presentation and interpersonal skills in order to establish rapport with a diverse customer base
ITT Educational Services, Inc.Admissions Representative
Feb. 2008 - May. 2011Successfully met and succeeded quarterly recruitment goals. Reached out to the student via all modalities of approved communication in an effort to get them timely delivery of information pertaining to enrolling at ITT Technical Institute. Provided campus tours and presentation to individual students, groups, and field trips. Enrolled qualified candidates in three major areas of study: Computer Drafting and Design, Computer Networking Systems, and Computer Electronics Technology. Worked with an array of student demographics from high school students, those looking to change their careers, and those simply looking for personal enrichment. Reviewed applicable curriculum to ensure the program satisfied the needs of the candidate and to identify if the candidate was an appropriate match for the program. Facilitated all orientation day activities which included student registration, finalizing financial aid, and solidifying schedules.
Apollo Education GroupEnrollment Counselor
Nov. 2005 - Feb. 2008Presented programs and facilities to prospective students and guide them though admissions process Exceeded performance requirements and work within monthly deadlines Coordinated with Academic and Finance departments to streamline admissions and solve problems to prevent student drop rate Provided appropriate financial aid counseling to students regarding FAFSA, private loans, payment plans, shortfalls, etc. Promoted the University of Phoenix's Flex-Net modality at planned functions and events off campus resulting in an increase in enrollment Collected information on competitors and developed a cost/benefit analysis for enrollment team to reference when enrolling students Responsible for using sound judgment, discretion, and marketing tools in order to develop students' initial motivation to enroll and retain Served as Admissions Senior Lead (Assistant Manager) for over 1 year
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