TopDown RoofingExecutive Administrative Assistant
Jan. 2023 - Mar. 2024United States, Nashville • Provide direct administrative support to executives, including calendar management, meeting coordination, and travel arrangements
• Prepare and manage documents, reports, job files, and client communications
• Act as a liaison between executives, field crews, clients, and vendors
• Track project timelines, follow up on deadlines, and assist with job scheduling
• Manage incoming calls, emails, and correspondence with professionalism and confidentiality
• Assist with invoicing, purchase orders, expense tracking, and other basic accounting tasks
• Support marketing efforts including updating social media, sending client follow-ups, and maintaining CRM systems
• Maintain organized digital and physical filing systems
• Coordinate company events, safety meetings, and office supply inventory