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Work Background
Santa Clara County Medical Association Physician Members Program Manager
Sep. 2024San Jose, California, United States
San Francisco 49ersGuest Relations (Club & Suites)
Jul. 2024
Santa Clara County Medical Association Executive Assistant to CEO (Contract Role)
Feb. 2024 - Oct. 2024Organize virtual meetings for delegates across three counties, enhancing stakeholder engagement. Contributing articles to quarterly publications.
Physician member engagement and community outreach across Santa Clara County supporting 30 council members and delegates.
Conduct voting and polling for the different committees, Council, and House of Delegate campaigns, policies and initiatives.
Prepare meeting minutes for Bioethics, Environmental Health, Council, House of Delegates and External Affairs meetings.
Manage all aspects of monthly, bimonthly and quarterly reviews.
Provide executive support to the CEO by way of expense reporting, travel assistant, technical assistance, studies and surveys to evaluate membership engagement.
Planning virtual/hybrid/in person meetings the Council and also the delegates of Santa Clara County, San Mateo County, Monterey/Santa Cruz County for the House of Delegates meetings.
Successfully Plan and execute on Bi monthly Artificial Intelligence and Health Care Events
Resolve SystemsEvent Contractor
Aug. 2023 - Nov. 2023San Jose, California, United StatesWorking with supplier-partners to arrange space, marketing
collateral equipment rental, and arranging set-up and
dismantling of the exhibit.
Managing and executing tradeshow promotional plans
Managing, maintaining, and recommending continuous
improvements for all booth properties and convention
assets
Perform duties, as assigned, to facilitate the effective and
efficient operation for DTX, Gartner and Africa Tech
Assist with monitoring of third party vendor to ensure
positive customer experience and following regulatory
compliance to prevent risk events.
Demonstrate client engagement processes to acquire new
customers or permission to obtain leads
Ensure regular knowledge and best practice sharing among
internal and external teams.
Kinectic events (Stanford Stadium)Stadium Events Assistant
Jun. 2023 - Jun. 2024Stanford, California, United States
MalwarebytesExecutive Assistant
Jun. 2021 - Sep. 2023Santa Clara County, California, United States
Image Options formerly Splash Events!Project Manager
Apr. 2019 - Jul. 2020San Jose, California, United States• Monitored and followed up on incoming project requests to ensure all projects are prioritized and assigned resources in a timely manner; led weekly progress meetings to review work queues and communicate with all stakeholders
• Maintained and reinforced timelines/schedules with Design, Production and Installation Managers
• Oversaw daily job flow, ensuring all stakeholders are informed • Tracked milestones for all projects; adjusted schedules as necessary, communicated and coordinated resources with other teams. Clearly communicated status of all projects and risks
• Optimized overall project management process for efficiency through ongoing measurement and reporting on project lead times and number of projects in progress
• Onsite at Events for Crew Management and delivery
• Coordinated Show Services, transportation, vendor management and labor
Thunder Token- Start UpEvent Manager/Executive Assistant
May. 2018 - Oct. 2018Sunnyvale, California, United States• Supported VP of People Operations with heavy interview scheduling for fast paced Start Up with stealth hiring
• Assisted with on boarding
•. Executive Assistant for Co Founder, heavy travel, maintain calendar and planned and managed public speaking opportunities
• Research and obtain info on event sponsorship opportunities.
• Collaborate with sales and marketing teams to provide event recommendation
• Manage day-to-day relationships and activities w/external vendors
• Establish or maintain a calendar of events and deadlines
• Build strong relationships with key internal stakeholders
• Plan, manage all pre-, onsite, and post-show planning and execution
• Work with design and demand gen team to produce promotion material including emails and direct mails
• Manage show logistics including signage and fixtures, booth set-up and tear down, show services, shipping
• Liaise with exhibitor services for staff related info, hotels, travel, registration, catering needs
• Interface and manage all outside vendors and suppliers related to event needs
• Develop post-event reports and analysis to determine the effectiveness of events
• Ensure trade show leads are properly processed and follow-up by lead gen and sales teams
Jade GlobalMarketing Event Manager
May. 2015 - Apr. 2017San Francisco Bay Area• Developed Field Marketing Plan, managed and detailed yearly event roadmaps documenting each event and presented plan to executive team • Credited with significantly increasing the company’s brand, lead generation, and trade show booth activity and interest by researching latest trends in technology, conferences, venues and the events industry
• Proficiently project managed all aspects of tradeshow presence including deadlines for sponsorship and speaking engagements
• Served as logistics lead and budget manager for major tradeshows such as Oracle-Open World, Salesforce -Dreamforce, ServiceNow-Knowledge17, Microsoft- Ignite and more. Sourced, selected, and negotiated with all event vendors.
• Handled speaker registration, call for presenters and call for papers logistics. Promoted all speaking sessions
• Created project plans and budgets for marketing events of all sizes; examined ROI for each event to determine event effectiveness and identify possible areas of improvement for future action
• Ran global meetings with internal stake holders to develop content, messaging, and campaign ideation
• Onsite execution, set up, tear down. Maintained and managed registration for all events; recruit & managed all event volunteers and booth staff
• Handled all travel, hotel and related logistics
• Tracked /Attribute/Report on the ROI of each event with the focus on resulting MQLs/SQLs/opportunities
• Planned and managed client appreciation dinners, to include sports venues, dinners and receptions
• Successfully planned and executed major internal events for Jade Global’ executive and leadership team, Annual Sales Kickoff, QBR’s and other like events
Cobalt Power Systems IncSales & Marketing
Jan. 2012 - May. 2015San Francisco Bay AreaInvolved in all aspects of Marketing (Branding & Communications).Internal and External Event & Meeting Management. Assist with Sales Operations, Lead Generation and Customer Service.
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