Analyn Dela Pena - Project Manager, A3 Design LLC

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Work Background

A3Design LLCAssistant Project Manager

Jul. 2024Dubai, United Arab Emirates Point of contact, meeting with clients (personally or through video calls) and handling client servicing includes project briefs, project progress and all queries related to CHANEL Jewellery projects.  Handling overall CHANEL Jewellery project from project approval to handover.  Preparing quotations, estimations and invoices for Chanel fashion and jewellery window and events.  Point of contact and coordinating whatever related to DDF (permit, delivery, collection passes, inspection etc)  Point of contact and coordinating with Chanel finance and accounting department whatever related to invoices & SOA.  Assessing the manpower requirement and logistics locally and abroad needed for the project  Coordinating with Project coordinator to request the manpower and logistics needed for the project from the factory manager and logistics team. o Coordinating with PC to handle shipment locally and abroad.  Coordinating with project coordinator to apply projects’ work permit (mall, ddf, etc). o Helping in preparing DDF permits and passes with project coordinator o Preparing method of statement and scope of work for DDF permits. o Coordinating with PC to arrange all project permits and police permits for the projects.  Coordinating with the PC to arrange for visa, hotel stay, tickets and petty cash for the team.  Initiating and arranging installation meeting with the installation team (carpenter, painter, electrician, Safety officer and all related personnel).  Supervise site during installation and dismantling (locally and abroad).

A3Design LLCProject Coordinator

Apr. 2019 - Aug. 2024Dubai, United Arab Emirates Attend clients phone calls, emails, and queries and from various departments/ personnel related to projects.  Coordinate with AM, SPM/PM & APM to prepare the details and materials for the quotation or estimation of the project.  Ensure the approved quotations are shared to accounting department for invoicing with right information & details;  Assist and support overall project coordination between client, A3 team & all related contractors/people in the project.  Assist and support overall internal coordination between A3 team and all department related to the projects.  Assists and support to ensure general project requirements are met from design brief to execution  Assist in following up of the production done by the subcontractors.  Implementation and monitoring all project managements tools;  Work on Projects /handle projects as Project Manager with support & approval from Superior (SPM)  Checking of invoices/Delivery note from sub-contractors based on materials / produced items.  Initiate and Organizing meetings and following up on project status reports.  Ensure to coordinate and inform client about the project status.  Shipment, logistics, booking drivers, managing travel arrangements and onsite coordination up to delivery  Ensure that permits and all necessary documents related to installation are applied and approved before installation date.  Coordinate with SPM/PM, APM & FM for requesting team list for production & installation.  Site installation (including travelling if necessary) includes organizing the team, transport, material delivery at site, loading offloading ensuring the site is ready for installation and ironing out any issues with the mall management if any.  Initiate and organize debrief with the production team, Advertising, FM, foreman, detailer, PM, SPM, APM.  Quality control of work with assistance and support from my team during installation before handover and in the workshop before delivery/shipment.

SFX INTERIOR DECORATION LLCProject Coordinator

Nov. 2017 - Mar. 2019BUSINESS BAY, DUBAI UAE• Effectively coordinate between vendors and site engineers • Responsible in preparing and submitting requirements for building NOC • Strong knowledge in complying with the requirements of authorities inspection • Efficiently coordinate between client, building management and other related parties • Administer progress billing for every projects • Assigned to effectively prepare working cost of company’s projects • Develop all project schedule and making sure that everyone is on track • Monthly/weekly site visit to check in the progress of each project • Strong knowledge in arranging variation works for every projects • Act as an effective purchaser to research and evaluate materials from the suppliers • Overseeing Procurement and evaluate scope of work from different vendors LIST OF PROJECTS • DHAMANI JEWELS OFFICE UNIT 3901 to 3908 AT JLT • 803 BING APARTMENT BUSINESS BAY • SHOP 25 HARMESH JEWELLERY AT NEW WEST ZONE MALL • SHOP NO. 7 TROIS SPECIALTY COFFEE AT LAMAR MALL • SHOP NO. 2 HOTPACK AT LAMAR MALL • SHOP NO. 5 DHRUV SEHGAL AT LAMAR MALL • WOK’S DEN RESTAURANT AT JUMEIRAH FIRST • SHOP NO. 26 KUNOZ JEWELLERY AT NEW WEST ZONE MALL • RAO VILLA AT ARABIAN RANCHES 12A MIRADOR • BATRA VILLA AT GREEN COMMUNITY MOTOR CITY • PETER VILLA AT PALM DUBAI • CHAWLA VILLA AT PALM DUBAI • SHARMA VILLA AT GREEN COMMUNITY MOTOR CITY • NSG OFFICE 2006 AT REGAL TOWER (pre-construct) • DOMY AUTO SHOWROOM AT EMPIRE HEIGHT (pre-construct) • VKA LADIES BEAUTY SALOON AT INDEX TOWER (pre-construct)

RCW Construction Development CorporationSite Engineer

Feb. 2015 - Sep. 2017NCR - National Capital Region, PhilippinesDuties: -Document control -Prepared and submitted any related paper works -Estimated Architectural and Civil works (interior fit-out projects) of Various Projects -Prepared and submitted sample material approval and shop drawing -Prepared and submitted Pre and Post Construction requirements including permits and handover documents for building admin and client -Supervised site both Architectural and MEPF works -Prepared AS BUILT Plans and Evacuation plans -Coordinated with any related personnel including suppliers, third party contractors and building admin -Purchased and ordered finishes and civil works materials needed in site -Monitored and estimated variation order.

RCW Construction and Development CorporationInternship

May. 2014 - Sep. 2014estimating, costing and field works