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Work Background
EMCOR Facilities ServicesMaintenance Coordinator at EMCOR (Molson Coors, Golden CO)
Mar. 2022Golden, Colorado, United States Project Coordinator of intensive, highly detailed Change Order Request (COR) Project to correct and COR codes and PM Work Orders correctly programmed into EMCORVIA (JDEdwards based proprietary software system) Creation of new COR for new equipment and deleting/changing outdated COR information Tracking down equipment and equipment information at a 68-building facility Analyzed PM Calendar to identify all corrections needing to be made and found 1400 instances Scheduling Preventive Maintenance (PM) work orders weekly/monthly Assigning On Demand (OD) work orders daily Creating additional PMs not in computer system, new Follow-up and OD work orders Ensuring all PM completed work orders logged into EMCORVIA Entering and tracking Purchase Order requests, using JD Edwards and Smartsheet Requesting funds for Purchase Orders from Accounts Payable Processing and editing Change Order Requests utilizing Oracle Created extensive maps for Fire Extinguisher/AED Mapping project, utilizing Google Earth and Paint3D Data entry of fire extinguisher and AED information into reports IT Desktop Support as needed by Supervisors and Techs Aiding Facilities Team with miscellaneous administrative tasks
Comcentric IT SolutionsPayroll Assistant
May. 2021 - Mar. 2022Lone Tree, Colorado, United StatesCollect timesheets from all field employees
Enter hours and mileage into Excel spreadsheets for different projects in 3 states
Organize week and month end data into folders, utilizing Teams
Network troubleshooting Communicate with community contract managers
Submit reports to Bookkeeping weekly while meeting deadlines
Assist with Onboarding documents of new employees
Provide high quality customer service, both internal and external
Sun Technologies at Lockheed Martin Senior Administrative Assistant
Apr. 2020 - Sep. 2020Littleton, Colorado, United StatesCalendaring for Senior Director Enterprise & Strategy Development
Creation and setup of meetings with Senior Executives and Leadership
Maintaining weekly detailed report documentation in Share Point
Creating PowerPoint slides and binders for team and executive presentations
Utilized Adobe to read and create documents Processing expense reports via Concur and Lockheed Martin Expense Software
Managing travel plans for three Directors via Concur
Supply management and ordering
Arrangement of catered meetings, utilizing social distancing
Tracking/reporting ESD NextGen Awards allotments and budget tracker
Assisting with Facilities Excellence Awards proofreading/editing
AppleOne Employment Services/Sky Ridge Medical CenterAdministrative Assistant
Sep. 2019 - Dec. 2019Lone Tree, CODistributed work requests to a team of nine Building Engineers via online request tickets.
Maintained facilities testing records in binders and managed the database to ensure compliance.
Managed project processes, teams, and tasks, utilizing Smartsheet
Communicated with various contracting companies.
Data entry of maintenance invoices into Lawson Portal.
Ordered office supplies and created/maintained binders.
Assigned building access badges to contractors.
Reviewed and reported percentage of on-time tasks completed by Building Engineers
Telligen/AppleOne StaffingExecutive Administrative Assistant/Project Assistant
Feb. 2017 - Jul. 2019Greenwood Village, COExecutive Administrative Assistant/Office Manager Role
Assisted State Directors and Diabetes Self-Management Education Teams in three states.
Compiled quarterly Deliverables information, utilizing research and data entry skills. Provided quarterly and annual analytic reports to the Colorado State Director. Trained offsite/remote personnel on loading and operation of VMWare/VDI via phone and Skype.
Provided desktop software troubleshooting and assistance to onsite and offsite personnel on an as-needed basis.
Assisted Portal team to create a new Portal system and maintenance of system.
Utilized Visio to create professional process flowcharts.
Security Protocol Official Contact, conducted security checks to ensure operational compliance.
Ensured PHI/PII/HIPAA protocols were being followed.
Scheduled meetings with external partners, stakeholders and directors.
Set up Skype and Zoom meetings requiring video conferencing.
Appointment setting and calendar management of three State Directors and Leadership Arranged travel for Director, team members, stakeholders via Concur
Managed Travel and Supply Expense reports Procurement/maintenance of building access, office access and parking garage access cards.
Scheduled all onsite visits and provided escorts of all non-employee visitors within secured office
Provided many more tasks and services to Director, Leadership and onsite office of 85 personnel.
Martek Global Services, Inc.Outfitting Facilitator (Executive Assistant)
Jun. 2016 - Jan. 2017Aurora, COExecutive Assistant – Contractor, Eastern Colorado Veteran’s Health Administration
Official Title: Transitions Outfitting Facilitator Delivered superior executive assistance to clinical personnel and project management staff for Veteran’s Administration Project Eagle, overseeing meetings, appointment setting, calendar management, training binder and materials production. • Led meeting scheduling with hospital-wide personnel of two hospitals while managing agendas and minutes for various meetings, conferences, and events; uploaded agendas and minutes to VA and Martek online SharePoint Portal. • Played a key role in creation of procurement packages for the Equipment Team.
Choctaw Contracting Services/Buckley Air Force BaseFamily Advocacy Program Assistant
Apr. 2008 - Jun. 2016Aurora, CO (Buckley Air Force BaseExecutive Assistant/Administrative position supporting Mental Health Flight Chief, Family Advocacy Officer and staff within the Medical Group treating Active Duty military families coping with domestic violence, child abuse, parenting issues and more. Align Staffing was the first company to provide this contract which was later acquired by Choctaw Contracting Services. Held Secret Clearance.
Set appointments on MS Outlook calendar for three Licensed Social Workers.
Coordinated and conducted meetings with all levels of chain of command, including high ranking officers.
Processed referrals, including data entry and conducted background checks.
Wrote highly meticulous minutes for multiple meetings, utilizing military protocols.
Researched medical data and assisted clients with military forms.
Created and maintained paper files that followed precise military standards/HIPAA Compliance.
Assisted families with finding health resources and multiple services in civilian community.
Set up and operated teleconferencing and computerized projection equipment.
Presented annual training briefings and mandatory quarterly presentations to Vice Wing and Base Commander.
Creation and maintenance of binders requiring yearly inspection (which passed with highest scores possible).
Marketed classes including updating/editing/distribution of emails, edited and released social media marketing.
HomeAdvisor, AKA ServiceMagicNational Account Manager
Aug. 2006 - Nov. 2008Golden, ColoradoResponsible for:
• Setting up new accounts and editing current accounts for Service Professionals
• Approving checklist/voicelog process for Sales Department
• Coordinated team emails and project tracking sheets
• Extensive outbound calls to clients to ensure online profile success
• Supported Customer Service and Account Management teammates within inbound call center
• Monitored and edited online accounts of Service Professionals with multiple online profiles • Assisted Service Professionals with customer service related issues
• Approved and processed Lead Replacements in the Billing Resolution Department
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