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Work Background
AirbusExecutive Assistant to VP of Human Resources & Workplace
Feb. 2024 - Jun. 2025Herndon, VAProvide sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts with little guidance; make judgements and recommendations to ensure smooth day-to-day engagements. Make complex travel arrangements for domestic and international travel Perform highly responsible duties of a confidential nature, maintains confidentiality and use a high degree of discretion while preparing materials. Work closely with the Chief of Staff to ensure delivery of all pertinent information needed for meetings, conferences, visitors, reports to corporate and headquarters, etc. Treat all communications from the HO HR&WP NA and senior staff as highly sensitive and confidential. Accurately oversee the tracking of expenses, processing and submission of receipts in a timely manner. Develop procedures for creating and maintaining files and records. Lead and/or participate in the organization of HR events. Screen incoming calls/visitors and correspondence, responding independently when possible. Organize HR, Workplace and EHS Senior Management Meetings, prepare agenda, capture decisions & actions, develop PowerPoint presentations for meetings, produce and distribute Minutes of Meetings, ensure the follow-up of actions. Review corporate communications, identifying and recommending actions required. Collect and organize input from the HR North America team. Ad hoc project support. Manage invoices, ensuring that goods/services have been received and pricing is correct, follow up with Accounts Payable on past due invoices and assist with budget tracking as required. Manage travel planning and expense reporting for the HO HR NA Facilitate HR Leadership Team Meetings and HR & Workplace Calls: Suggest topics and prepare agendas, collect/distribute relevant documents and attend appropriate meetings, record accurate minutes and track follow-up action items.
Prince William County Parks & RecreationHuman Resources Assistant
Jul. 2022 - Feb. 2024Manassas, Virginia, United States• Proof hiring packets and follow-up with candidates to ensure we have the required documents to get them working in a timely fashion • Track and proof incoming hire actions, set up new employee files, perform employee actions in multiple systems • Review and upload I-9 verification, direct deposit, and tax forms for onboarding • Utilize HRIS systems for data entry and employee/position searches • Track various HR data in Microsoft excel • Utilize SharePoint to share tracking logs, documents, events, announcements, and other information with employees & managers • Assist at hiring events with checking in applicants, assisting with online applications for summer positions, printing applications, copying identification, etc. • Assist walk in applicants • Manage department HR shared inbox • Manage Sharepoint Website • Various administrative duties, filing, copying, mailing etc.
AFSCMEHuman Resources Assistant III
Apr. 2019 - Jul. 2022United States• Posted job openings at the appropriate times. Disseminated the job postings electronically and submitted postings to AFSCME’s website. Updated job boards and websites to keep postings current. • Created new hire and interview packets. Maintained inventory of necessary forms. • Responsible for data entry of new employee information, salary, benefits, EEO information and other source documents into HRIS database and other department databases. Apprised the appropriate staff member when documents were incomplete or missing. Printed appropriate PAF actions and other reports from the database. Created new employee files. • Recorded large volumes of data into databases. Audited data entered into automated systems and personnel records. Generated routine reports and personnel actions using HRIS database. • Created personnel documents such as probationary appraisals to be uploaded in database and in electronic personnel files. • Responsible for aspects of leave administration that included administrative support of FMLA leave requests, employee audits, data-entry of leave and audits, run absence accruals, generate leave detail and absence balance reports, and calculate overtime. • Scanned documents and handled data entry for the document management system. Handled requests for information from the database and personnel files. • Provided phone coverage and office support to the department. Took clear messages and relayed them promptly and in a courteous manner. Responded to requests for information such as job opening information and status, application procedures and leave information. • Created correspondences such as offer letters, promotion and separation memos, and other notices as needed. • Maintained an accurate and accessible filing system, including maintenance of departmental records. • Alerted various departments and security guards of personnel changes as appropriate. • Chaired Hispanic Heritage Month Committee • Shop Steward for Local Union
AFSCMEExecutive Office Assistant III
May. 2009 - Mar. 2022Answer incoming and make outgoing calls for President to high level executives and political figures. Receive, open, and route all incoming mail for the President. Prepare President's office for arrival. Schedule meetings and make travel arrangements for Executives. Type all routine correspondence. Answer all incoming telephone calls, screen calls, route calls and handle all requests for information or complaints from members of AFSCME. Prepare President's monthly Expense Report. Meet and greet all visitors including political executives such as Senators, Governors etc. Maintain President's speech file. Update the President's automated list and file speeches via calendar year. Manage President's Invite List document. Record invitation details and determine appropriate department for distribution. Keep track of staff attendance and prepare weekly attendance report. Order all supplies for the department as needed and maintain inventory. Prepare monthly supply reports for budgeting purposes. Prepare and process EAF's, Requests for Remittance and Travel Authorizations as needed. Maintain and update Pink Tag database system daily for all mail correspondence to Executive staff and delegate to appropriate departments. Close out all open Pink Tags in database and forward to Record Office Assistant for filing. Key person for maintenance of all office equipment. Translate Documents from Spanish to English and English to Spanish Translator for Conferences and Conventions Provide general office support to the Executive Office Administrator.
American Apparel and Footwear AssociationExecutive Assistant to VP of Membership /Database Manager
Jan. 2007 - Dec. 2008Provided assistance in all marketing planning and efforts to retain and increase membership. Responded to all inquiries about membership. Prepared and mailed correspondence for renewal of membership and new members joining. Created and updated monthly reports on new and dropped members. Made delinquent calls to members in arrears on membership. Attended various trade shows to promote membership with non-members and membership retention with current members. Made follow-up calls to potential members identified by VP of Membership. Made travel arrangements, prepared expense reports and maintained calendar of events for VP. Updated and maintained files and screened calls for VP. Prepared and edited all routine correspondence to our members. Planned all logistics for Human Resources Leadership Council Committee meetings. Prepared for meetings, and events which may have included coordinating arrangements for participants, handling logistics, and preparing and disseminating materials. Set up conference-calls and in-house meetings for prospective members. Took, prepared and distributed meeting minutes. Maintained database system up-to-date on each and every member and their subsidiary companies, prospective members and former members. Provided training to staff on usage of the IMIS Database system. Emailed on a daily basis, to all members, prospective members, government liaisons, educational institutions, and trade press, informational blasts about the apparel and footwear industry. Conducted web research for special projects. Updated various statistical reports on a bi-weekly and monthly basis. Translated government issued documents from Spanish to English and vice versa. Assisted in helping other departments when needed.
Corporación Cigar ExportExecutive Assistant to President and VP/Marketing Manager
Apr. 2003 - Apr. 2006Assisted in procedures to implement weekly production programs for the factory workers according to the clients orders, ranging from 100,000 - 1,000,000 cigars. Maintained communication with clients via telephone, fax, or email in order to keep them updated on their cigar orders on a daily basis. Analyzed all cigar orders so that shipments could go out on a timely basis. Programmed diverse strategies for the sales of cigars in the US and European markets. Traveled internationally to promote the company in cigar convention events and did presentations for prospective clients. Kept all filing systems for President and VP. Maintained President and VP's calendar of events, expense reports and international travel arrangements. Coordinated all in-house and off-site meetings for prospective clients. Prepared all pertinent materials and logistics necessary for meetings. Completed payroll process on a weekly and bi-weekly period for over 450 employees. Guided all foreign visitors on tours through factory.
Corporación Cigar ExportPersonnel Manager/Purchasing Manager
Oct. 2001 - Apr. 2003Maintained all employee personnel files. Recruited and interviewed new employees. Provided weekly and monthly reports of absences of employees. Supervised over 200 employees and made sure they followed all company policies and procedures. Requested price quotes from outside vendors in order to analyze and determine purchasing costs. Purchased all administrative materials as well as supplies used in the cigar production process.
American Apparel and Footwear AssociationExecutive Assistant to Chief Economist/Statistics
Oct. 1995 - Aug. 2001Produced statistical publications and reports on a bi-weekly, monthly and annual basis on imports, exports, wholesales, retail sales, production, and employment of the apparel and footwear industry. Provided statistical and economical data about the industry to members, students and clients when requested. Maintained Chief Economist's Calendar and coordinated all travel arrangements. Assisted Chief Economist in research for all statistical data. Maintained Chief Economist's filing system and monitored all in-coming calls. Provided assistance to the Government Relations department when requested by providing economical data. Assisted in lobbying efforts for the passage of the CBI legislative bill. Provided administrative support to the Government Relations department. Provided statistical data for the company's weekly fax.
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