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Work Background
The Pritzker OrganizationExecutive Assistant
Aug. 2024Chicago, Illinois
Discover Financial ServicesSenior Executive Assistant
Sep. 2023 - Aug. 2024Riverwoods, IL- Coordinate and schedule meetings, conference calls, and events for the SVP and department heads
- Manage and prioritize incoming emails, correspondence, and phone calls for the SVP
- Arrange domestic and international travel for the SVP and department heads, including flights, accommodations, and transportation
- Assist in organizing and preparing materials for meetings, presentations, and reports
- Coordinate the onboarding process for new hires, including scheduling orientation meetings and training sessions
- Process invoices, purchase orders, and expense reports in a timely and accurate manner
- Maintain confidential files and records for the SVP and department heads
- Collaborate with other administrative assistants and team members to ensure smooth operations and communication within the department
- Handle ad hoc tasks and projects as needed to support the SVP and department heads in achieving their goals and objectives.
Wynnchurch Capital, L.P.Executive Assistant
Apr. 2022 - Sep. 2023Rosemont, Illinois, United States- Coordinate and manage complex calendars for Managing Partners, ensuring all appointments, meetings, and commitments are accurately scheduled
- Assist in the implementation of a third-party vendor for pre-NDA contract negotiations, including coordinating meetings, communication, and ensuring all necessary documentation is in place
- Manage client data in Salesforce, ensuring accurate and up-to-date information for effective client relationship management
- Support event planning activities, including assisting in coordinating logistics, managing guest lists, and ensuring all event details are executed smoothly
- Maintain confidentiality and discretion when handling sensitive information related to contract negotiations, client data, and event planning
- Collaborate with internal teams and external partners to ensure successful outcomes in contract negotiations, client management, and event planning
- Provide administrative support as needed, including handling correspondence, preparing documents, and managing expenses related to the above tasks
- Proactively identify opportunities for improvement in processes related to calendar management, contract negotiations, client data management, and event planning
- Assist with any ad hoc tasks or projects as required to support the Managing Partners in their roles.
Lincoln InternationalSenior Executive Assistant
Jul. 2018 - May. 2022110 N. Wacker Drive, Chicago, IL 60606- Efficiently managed calendars for Managing Directors, ensuring all appointments, meetings, and travel arrangements are organized and up-to-date
- Coordinated domestic and international travel for Managing Directors, including flights, accommodations, and transportation, ensuring smooth and hassle-free trips
- Prepared meeting materials, such as agendas, presentations, and reports, to ensure all necessary information is available for productive meetings
- Completed expense reports accurately and in a timely manner, tracking expenses related to travel, meetings, and other business activities
- Assisted in CRM database management, ensuring client information is accurately entered, updated, and maintained for effective client relationship management
- Maintained confidentiality and discretion when handling sensitive information related to calendars, travel arrangements, meeting materials, expense reports, and client data
- Collaborated with internal teams and external partners to support the Managing Directors in achieving their business objectives
- Provided administrative support as needed, including handling correspondence, organizing documents, and assisting with other tasks to support the Managing Directors
- Proactively identified opportunities for process improvement in calendar management, travel arrangements, meeting preparation, expense reporting, and CRM database management
- Assisted with any ad hoc tasks or projects as required to support the Managing Directors in their roles.
Weber ShandwickAdministrative Assistant
Jul. 2015 - Jul. 2018875 N. Michigan Avenue, Chicago, IL 60611- Provided comprehensive support to the Global Client Experience senior team and C-Suite executives, ensuring their administrative needs are met effectively
- Processed confidential documents with a high level of accuracy and attention to detail, maintaining confidentiality and discretion at all times
- Completed expense reports in a timely manner, accurately tracking and reporting expenses for the senior team and executives
- Managed travel bookings for the senior team and executives, coordinating domestic and international travel arrangements including flights, accommodations, and transportation
- Maintained calendars, scheduled meetings, and coordinated communication on behalf of the senior team and executives
- Assisted in preparing materials for meetings, presentations, and reports, ensuring all necessary information is organized and readily available
- Collaborated with internal and external stakeholders to support the senior team and executives in achieving their goals and objectives
- Handled ad hoc tasks and projects as required to support the Global Client Experience senior team and C-Suite executives
- Proactively identified opportunities for process improvement and implemented solutions to enhance efficiency in administrative support
- Demonstrated professionalism, discretion, and confidentiality in all interactions and tasks related to supporting the senior team and executives.
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