AT&T (DCI Marketing firm)Executive Assistant
Jan. 2005 - Dec. 2011Chicago, ILProvided administrative support to the Regional Vice President (RVP), Deputy Director, and nine (9) direct reports for the Office of Public Affairs division. Maintained departmental records, tracked information, prepared reports, coordinated on-site and off-site meetings, processed expenses, and managed administrative workflow. As Public Affairs Deputy, handled employee engagement, event coordination, and special projects. • Managed correspondence by processing and routing paperwork to the proper source. Drafted letters, presentations, spreadsheets, and other documents disseminating information for the executive leadership team. Planned and scheduled meetings, conferences, and teleconferences. • Administered and maintained the annual budget, expense reports, and vendor payments. Prepared and processed all regional contracts. • Created and reviewed office operating practices and updated expense reporting procedures. • Arranged executive domestic and international travel itineraries, coordinating with global offices.
• Effectively acted as spokesperson for the Job Shadowing Program. Agenda topics included “the Importance of Education, Career Options” and “The Digital Divide”. • Communicated with external clients, i.e., state legislators, community leaders, shareholders, and non-profit organizations, to provide information regarding AT&T's organizational efforts and community involvement.
• Coordinated promotional events that included location, attendees, and other logistics. Successfully developed proposals, presentations, announcements, vendor communication, and related reporting.