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Work Background
Vornado Realty TrustExecutive Assistant / Tenant Coordinator
Dec. 2019Chicago, Illinois• Assist – COO/ EVP of Leasing, and 2 VP / CO-Heads of leasing with extensive calendaring, travel, PowerPoint presentations and reporting.
• Correspond via e-mail and telephone with clients and vendors. • Concur expense reports for weekly / monthly.
• Assist with lease and licenses proposals.
• Draft commission agreements and memos
• Maintain database for Tenants and prospects using Dynamics.
• Obtain approval and process Invoices and track for budgeting purposes.
• Coordinate and manage tours of the building.
• Meet with Tenants about spaces / events / special projects.
• Cross trained for the Construction department: creating budget reports, meeting minutes, invoicing, writing AIA and general contracts.
Touchstone Group Real Estate and ConstructionLicensed Real Estate Broker & Operations Assistant
Jan. 2018Chicago, IL • Research residential and commercial properties that fit client’s requirements.
• Correspond via e-mail and telephone with clients and realtors.
• Onboarding new agents – paperwork, setup of systems, training, transaction updates and pipeline management.
Equity LifeStyle Properties, Inc.Executive Assistant
Jul. 2015 - Jun. 2018Chicago• Assist CFO and COO with extensive calendaring, travel, PowerPoint presentations and Excel reporting. • Correspond via e-mail and telephone with clients and vendors. • Assist with monthly reporting for the Operations team, excel and system reports.
• Concur expense reports for CFO and COO weekly / monthly.
• Assist with Board of Directors meetings by preparing meeting materials, exhibits, power points etc.
• Create conference schedules and meeting materials for investor conferences and meetings.
• Maintain database for Investor Relations meeting notes and materials in Thomson One and Ipreo.
• Maintain and update compliance communication and documentation.
• Tracking of construction and special projects for acquisition and development team.
Preferred Hotels & ResortsExecutive Assistant
Jan. 2015 - Apr. 2015Chicago, ILAssisted Vice President of Development with travel arrangements both domestic and international
Calendar management for development team and CFO
Power Point and excel reports for Board Meetings and Executive Meetings
Setup and Breakdown of conference rooms for visitors and events
Reporting and Tracking for all compliance visits to hotel properties
Field prospect calls and enter details for potential prospects into CRM system
General Growth PropertiesSenior Administrative Assistant
Mar. 2011 - Jan. 2015Chicago, IL• Assisted Executive Vice President of Development and his management team with extensive calendaring, travel arrangements, PowerPoint presentations and Excel reporting. • Corresponded via e-mail and telephone with clients and vendors. • Entered deal economics into system as well as creating deal packages for committees. • Supported team with additional administrative duties as needed.
Anderson Kill & Olick, P.C.Executive Assistant
Feb. 2007 - Aug. 2010Ventura, CA• Assisted Director of Operations with calendaring / scheduling for one of the partners & shareholders.
• Provided backup assistance to the receptionist and file clerk when needed. • Provided general office support i.e. photocopying, correspondence, faxing. • Maintained direct contact with clients and vendors. • Entered billing entries for attorneys on a weekly basis. • Updated accounts payable records and checks received. • Assisted with marketing research and mailings using contactease database and excel.
Vornado Realty TrustLeasing Coordinator / Executive Assistant
Chicago, Illinois
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