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Work Background
ALBERT EINSTEIN ACADEMIESExecutive Assistant to Superintendent
Oct. 2022San Diego, California, United States
New School of Architecture and DesignAcademic Operations Specialist
Feb. 2017 - Oct. 2022San Diego, CAAdministrative assistant and third-party liaison between the President, CEO, and CFO. Familiar to handle confidential information.
Main point of contact on campus for all students, faculty, staff. Managing a variety of duties supporting the campus community including but not encompassing scheduling meetings, maintaining a campus-wide calendar for classes and events, making travel arrangements for executives, and securing venues for events. Overseeing budgets in liaison with administrative and academic units. Other tasks include coordinating the disbursement of workloads with the other administrative assistant to organize and prioritize special projects.
Applied Proteomics, Inc.Temporary Administrative Assistant
Sep. 2016 - Sep. 2016San Diego, CAOrganized and prioritized large volumes of information and calls. Sorted and distributed mail. Worked in cooperation with other assistants to cover phones. Acted as a liaison with other departments and outside agencies, including high-level staff such as CEOs & VP’s. Handled confidential and non-routine information. Worked independently and within a team on special nonrecurring and ongoing projects. Coordinated division of workload with the other administrative assistant in areas needed.
Supported office needs in general and assist employees in various tasks. Provided excellent internal customer service. Assisted other Admin Assistant in duties as needed Performed other duties as assigned
Reid PlanningProject Assistant
Jul. 2015 - May. 2016San Diego, CACo-supported 50 Project Managers and Project Planners with project submittals to various clients; maintained office supply ordering; assisted with end of month project reporting using MS Word and Excel; faxed reports and various correspondences; prepared detailed reports including descriptive charts and graphs with minimal instruction using Microsoft Project/ PowerPoint; receiving, reading, and routing incoming correspondence; preparing, reviewing and dispatching outgoing correspondence; maintaining appointment calendars and office files; and coordinating travel arrangements
Ultimate Staffing Temporary Employment ServicesProject Assistant
May. 2015 - Jun. 2015San Diego, CAProvide administrative support to Planners, Project Managers, and Managers on a temporary basis. Performed varied and complex typing and clerical tasks; researched files; collected and organized data which involved combining material from several sources
National UniversityAdministrative Assistant to the Faculty, School of Health and Human Services
Nov. 2013 - May. 2015Kearny Mesa, CAAs the Administrative Assistant to Faculty I provide support for the Department of Health Sciences, Department of Nursing and the Department of Community Health, job responsibilities included general office tasks: filing, faxing, copying, typing documents
Job Duties: -Provide guidance with travel requests and reimbursement internal procedures, process and policy -Create and process course upgrade and development contracts -Transcribe minutes for administrative meetings -Create Purchase Orders/ Check requests -Set-up online meetings and telephone conferences -Proctor exams -Process electronic communique between Department Chairs and Advisors for Accelerated Study Requests -Contact Advisors to ensure adherence to policy -Responsible for maintaining database of MOUs/Affiliation Agreements -Processed requests for new MOUs/Affiliation Agreements
Ultimate StaffingAdministrative Assistant
Jun. 2013 - Nov. 2013La Jolla, CAMaintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
Creates and revises systems and procedures by analyzing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Provides information by answering questions and requests.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Contributes to team effort by accomplishing related results as needed.
UC San DiegoExecutive Assistant
Oct. 2009 - Jun. 2013Under general supervision, provide executive-level administrative support to faculty and staff within the UCSD Campus (including the VA Health System in La Jolla and the UCSD Medical Center in Hillcres)t in their administrative, teaching, research, and service activities. Responsibilities include coordinating and executing projects, independently composing correspondence, managing complex appointment calendar and travel schedule, coordinating meetings and special events, and serving as liaison with constituents on behalf of UCSD. Processing payment authorizations, purchase orders, and travel reimbursements using online system(s). Overseeing and coordinating all contracts and grants paperwork, ensuring compliance. Other special projects as assigned.
Sasaki AssociatesAdministrative Assistant. Eco Technologies
Jul. 2008 - Nov. 2008Watertown, MAPrepared meeting minutes, edited subcontractor proposals, project punchlist, transmittals and memorandums for organizational support. Maintained and prioritized daily tasks and projects including: call logs, appointments, travel, expense reports and general errands.
Professional Staffing GroupAdministrative Assistant
Feb. 2008 - Jul. 2008Greater Boston AreaTemporary Administrative Assistant
MITAdministrative Assistant - Principal Gifts/ Research and Development
Oct. 2001 - Feb. 2008Cambrige, MA-Updated alumni and donor biographical data in SunGard Advance database;
-Researched alumni and potential donor activities using LexisNexis, Market Watch
-Arranged travel for Director of Principal Gifts in coordination with Office of the President;
-Coordinated and scheduled diverse, complex donor special events;
-Provided executive support to donors of $1 million+ in donations.
Oxfam AmericaAdministrative Assistant, Direct Marketing
Jun. 1998 - Sep. 2001Boston, MACoordinated monthly Pledge Program preparation and inhouse production of monthly donors Generated letters of acknowledgement to donors of $1,000 and above
U.S. Coast GuardSubsistance Specialist 1
Aug. 1988 - Jul. 1992New Jersey, California and OhioI was responsible for menu planning, ordering supplies and cooking a variety of foods.
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