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Work Background
EXYTE U.S., INC.Administrative Assistant, Design & Engineering, ATF
Apr. 2024Chandler, Arizona, United States• Directly reports to and assists the VP of Engineering & Design, ATF-USA
• Coordinates travel and hotel arrangements for VP, Directors, and team members in Design, ATF- USA.
• Organizes, prepares, and manages timely, accurate expense reports and reimbursement requests for VP and Design.
• Assists Discipline Directors in daily operations for a given department. • Plans, schedules, and prepares for special corporate events, group and community meetings, and visits or meetings with VP/leaders. • Promotes a positive, timely, and professional communication for key internal and external personnel/vendors.
• Creates, reviews, and completes purchase requests/orders for Standards/Codes and Vendor related tasks.
• Researches and procures off-site venues when necessary and work with staff to coordinate, budget, logistics, equipment, catering, transportation and lodging. • Actively updates agenda and participates in weekly leadership conference call.
• Participates in meetings regarding credentials/licenses, director’s recruiting for Design, and other meetings as requested by VP.
• Performs monthly audits for maintaining credentials/licenses and BYOD cellphones/company paid phones for Design.
• Communicates with Talent Acquisition and leadership regarding new hires to create/initiate the onboarding process/agenda for Design, ATF-USA.
• Maintains office refreshments and submits a monthly inventory for stock replenishment as needed.
• Records and maintains confidential correspondence, documents, meeting minutes, action items and files.
• Provides suggestions to the management on the overall functioning of the office.
• Proactively takes part in trainings and seminars to support continuous growth professionally and personally. • Other administrative duties as assigned.
DaVita Kidney CareAdministrative Assistant II
Jul. 2022 - May. 2024Chandler, Arizona, United StatesAdministrative clerical duties including screening calls, deliver messages, and place calls as directed or necessary.
Monitors and maintains accurate accounting of receipt and purchases of weekly and monthly facility inventory.
Conducts daily audits to provide quality care and assure the safety of patients and staff.
Ensures compliance with policies and procedures in accordance with state and federal regulations for patient care and services.
Maintains, communicates, and executes facility emergency management programs. Provides policies, procedures, and resources to help the patient assume responsibility for his/her own health maintenance. Reviews and approves timecards of all direct-report teammates for payroll.
Proactively takes part in seminars for continuous growth personally and professionally. Develop and propose solutions to de-escalate hostile situations with quick problem solving, critical thinking, and professionalism. Verifies patient insurances, obtains authorizations, and forwards copies of forms to corporate.
Accurately maintains and updates CIS, report cards, gathers data for QA/CQI and ensures completeness.
Medical record compliance with state, federal, corporate, and MD regulations/policies/orders prior to acceptance and denial of new patient/transfer requests.
Submits weekly census to include updated admissions, discharges, AKI’s, visitors, transplant follow up patients and treatments ensure/ maintain accurate monthly budgeting.
Initiates and completes EQRS tasks: CMS- 2728, CMS-2746, and monthly clinical/vascular access data.
Organize and delegate monthly patient education to ensure completion in a timely manner.
Prepare discharge summaries for Nephrologist and Facility Administrator’s review and obtain signature in compliance with state and corporate regulation/policy.
Conducts audits in regard to appropriate recordkeeping with in-center or storage to uphold policy and regulation compliance.
Jackson County Circuit CourtJudicial Services Specialist 2
Oct. 2019 - Jun. 2022Medford, Oregon AreaAssisting with front end customer service such as financial transactions, information, and court documents or filings.
Administrative tasks consist of audits, attorney assignments, release paperwork, bail release, and use of office equipment. Processing time sensitive court documents preceding and/or proceeding court hearings.
Providing the appropriate court documents to ensure the efficiency of the workflow in the workplace. Scheduling appointments for defendants to comply with court ordered fingerprinting and photographs.
Able to deescalate hostile situations quickly, professionally, and empathetically. Proficient in external and internal collaborations via technical platforms such as Microsoft applications, phone, email and mail. Actively attends seminars to further professional and personal growth.
Kay JewelersSales Associate 3rd Key
Sep. 2016 - Feb. 2020Medford, Oregon AreaCustomer consultation, offering financing options and assisting guests with purchases.
Certified Diamontologist
Educated guests about quality of products
Assisted with store management in sales and training.
Utilization of client database and reports for marketing
Responsibilities include supply management and inventory management
Destination Maternity Corp (Motherhood Maternity® and A Pea in the Pod®)Retail Sales Supervisor
Jul. 2014 - Aug. 2016Medford, Oregon AreaAdministrative tasks included managing client reports and/or client database, inventory management and supply management.
Cash handling Assisted with quarterly visual merchandising and product displays.
Participated in weekly Safety Audits Assisted with store management including training, internal and customer de escalation
MWRSales Associate
Oct. 2011 - Oct. 2013Greater San Diego AreaAdministrative responsibilities included copies, fax, phone calls, daily use of computers for sales and product.
Customer service by welcoming and solving guest related issues, assisting with travel and vacation plans and sales for each occasion.
The Mailbox StoreSales Associate
May. 2008 - Jul. 2011Greater San Diego AreaAssisted with store management and daily operations for store functionality. Assisted customers with purchases, shipping services and mailbox rentals. Administrative and management duties included cash handling, supply management and inventory management, customer database management, and office management
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