Jennifer Mason - Payroll & Payroll Tax Professional,

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Work Background

Vensure Employer SolutionsVice President of Internal Payroll & Tax

Feb. 2023 - Mar. 2025Chandler, Arizona, United States• Led a team of seven to run the in-house payroll and tax operations, performed continual review of operations, and delivered coaching to monitor adherence to established procedures and quality standards • Reviewed company payrolls as well as acquisition payrolls to ensure compliance with regulations and adherence to company policy • Resolved a backlog of notices and reduced year-over-year penalties by 90% in the first year • Balanced, filed, and paid employment taxes in 45+ states, including 941s, 940s, state withholding, state unemployment, and local taxes • Managed tax processing during rapid growth, expanding from 100 tax accounts to 700+ tax accounts across 45+ states and numerous localities, including locations in Ohio and Pennsylvania. Ensured timely deposits as well as accurate monthly, quarterly, and annual filings, including 1099s and W2s, for 60 companies and 3,000 active US- based employees • Researched tax laws & regulations and provided recommendations for process improvements to increase compliance with federal, state, and local laws, including COVID-related payroll legislation • Supported the integrations department during rapid growth, establishing new acquisition companies in PrismHR, scrubbing data to ensure accuracy, and leading the assimilation of 12,000+ employees across 50+ acquired companies, in 19 countries • Facilitated payroll-adjacent functions such as disability insurance, worker’s compensation audits, benefit enrollments, financial audits, accounting reconciliations • Operated as de facto systems support to implement system changes, perform year end updates, and troubleshoot for the internal payroll and HR departments as the company’s systems experts were barred access to internal payroll systems

Vensure Employer SolutionsPayroll Tax Manager

Sep. 2022 - Jan. 2023Chandler, Arizona, United States

Vensure Employer SolutionsPayroll Tax Supervisor

Sep. 2020 - Aug. 2022Chandler, Arizona, United States

Kindly CareDirector of Employer Compliance

Aug. 2018 - Apr. 2020• Created system requirements to build an in-house payroll system, including all applicable taxes, garnishment calculations, paystubs, and funds transfers • Developed and executed a rigorous test plan for ensuring accurate payroll before the launch of the system as well as a validation template to efficiently verify correct taxation with each payroll run • Administered the launch and operation of in-house payroll, creating significant savings by reducing cost of outsourced processing and filing by approximately 25% in the first 6 months, with the expectation of eliminating outsourcing within the next year • Developed, documented, and provided training on more than 35 processes required to service clients in-house, including obtaining federal employer identification numbers, registering for states tax accounts, and filing quarterly and annual taxes • Led a team to run the in-house payroll and tax operations, performed continual review of operations, and delivered coaching to monitor adherence to established procedures and quality standards • Monitored continually changing regulations regarding payroll, taxation changes & updates, domestic employment, and labor laws to ensure continued compliance • Implemented system tools to facilitate tax filings, including periodic tax adjustment tools, to increase filing efficiency as well as fidelity between the information housed in the payroll records, funds through the bank, and filings made with the relevant taxing authorities • Filed accurate quarterly and annual taxes for 400+ in-house clients across 7 states, including unemployment and withholding taxes, at the federal, state, and local levels

Public Consulting GroupTax Systems Supervisor

Apr. 2017 - Aug. 2018• Directed a department of four analysts through the creation of a new Tax Strategy Department, including role definition, employee development, and the creation of department growth strategy • Created business requirements focused on best practices, scalable efficiencies, and correct application of tax regulations • Collaborated with state taxing authorities to gain better understanding of regulatory requirements and build cooperation in compliance methodology • Re-engineered filing platforms and internal controls to mitigate risks associated with tax filing in multiple jurisdictions • Developed user acceptance test cases and acceptance criteria for software testing, ensuring cases were comprehensive and sufficient to determine proper functionality of the filing and payment platform • Reviewed testing documentation provided by the staff, and mentored staff to increase testing capabilities and efficiencies by enhancing their understanding of regulatory requirements and software testing theory • Established ambitious standards for documenting testing results and acceptance of software development • Designed testing project plans for the Tax Strategy department to use when implementing new programs • Implemented Agile methodology within the department to enhance our ability to work as a responsive cross functional team with IT, Tax Operations, and Quality Assurance personnel

Public Consulting GroupSenior Tax Accountant

May. 2016 - Apr. 2017• Managed the process of balancing and filing 180,000 W2s and 1099s for more than 100,000 employers across 26 states, in accordance with federal, state, and local tax regulations. • Assist in the development of filing platforms for Difficulty of Care exclusions and Family Exemptions. • Create project plans for system improvements and to facilitate remediation of existing programs to improve compliance. • Train new staff in processes and procedures on the nuances of domestic employers and payroll tax, including the differences between domestic employers and Fair Labor Standards Act state co-employers. • Participate in senior leadership discussions with taxing authorities to implement quality improvements. • Liaise between IT and Tax to develop system upgrades to improve quality and efficiency; designed process improvements to save the company 3,000+ hours annually. • Research and develop tax approach for new programs. Develop business rules for operations in new territories.

Public Consulting GroupTax Accountant

Apr. 2015 - May. 2016Phoenix, Arizona Area• Balanced, filed, and paid employment taxes in 6 states, on behalf of 800+ employers, filed 941, 940, state withholding, state unemployment, and local taxes. • Evaluated tax accruals on an aggregated basis for inconsistencies in approach and application. Made adjustments for discrepancies to ensure quality and accuracy in financials and tax returns. • Coordinated communications between functional areas when collaboration was required to perform cross departmental objectives. • Researched tax laws and regulations and provided recommendations for process improvements to increase compliance. • Lead tax preparer in the Phoenix office at time of expansion, responsible for onboarding and training of new tax associates on the intricacies of domestic employer taxation.

H&R BlockTax Associate

Jan. 2015 - Apr. 2015• Prepared tax returns for clients. • Researched tax laws. • Conducted detailed client interviews.

Accounting PrinciplesData Entry Specialist

Jan. 2015 - Apr. 2015• Processed requests for reservations or quotes. • Applied discounts and charges.

McDonald's CorporationShift Manager

Jun. 2010 - Oct. 2011• Prepared deposits and verified cash against receipts. • Trained, supervised, and motivated personnel.