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Work Background
St. Hilary Catholic Church & SchoolBookkeeper and Employee Relations
Feb. 2019Belvedere Tiburon, California, United States* Processes new hire information, terminations and employee changes and updates * Oversee day to day processing for payroll for 20+ employees, including reviewing of timesheets and computing pay in accordance to FLSA.
* Worked with teachers one on one to go over use of ADP and Reta360 * Responded to employee inquiries regarding payroll and timekeeping
* Collaborated with the principle on new hire processes * Point guard on lead presentation involving employee onboarding * Liaison for the Archdiocese payroll and HR departments * Full cycle accounts payable, making sure 100% of approved invoices were paid in full and on time while maximizing cash flow * Full cycle accounts receivable, proactively following up with customers regarding overdue payments and providing personalized payment plans
* Assisted with monthly and year end bank reconciliations as well as financial statements * Reconciled discrepancies in monthly donations given for the church and school
* Strong attention to detail and accuracy when managing large volumes of data * Maintained financial filing systems for the department which acted as the source for all financial inquiries * Increased efficiency and alleviated workloads with payroll by developing a new excel timesheet recording system as well as instruction manuals for employees. * Handled cash and deposits using the proper accounting procedures and documentations
* Handled daily bank deposits and assisted with managing statements
* Assisting in auditing work * Oversaw inventory and office supply purchases
CamelBakAccounts Payable Specialist
Aug. 2018 - Feb. 2019petaluma• Full cycle accounts payable including invoice review, coding, securing of approvals, entry and payment
• Reconciliation and matching of purchase order receipts to vendor invoices
• Maintenance of vendor information, including year-end 1099 issuance and report
• Coordination, organization and maintenance of electronic vendor/employee expense files (invoices, payment records, supporting documents)
• Interaction with internal and external auditors and providing support for auditing projects
• General ledger account reconciliations and sub-ledger maintenance
• Use Tax accruals
• Under the guidance of the Accounting Supervisor serve as liaison between departments and vendors in the resolution of billing and vendor related issues
• Ensure all payments are properly approved in accordance with the company’s delegation of authority
• Accounts Payables Month End Close
• Generation of accrual list and corporate credit card accrual for Month End Close
• Preparation of weekly cash requirements, check runs, wires and ACH payments
• Maintenance of wire and ACH templates
• Preparation of 1099’s for distribution and generation of appropriate 1099 forms annually
• Maintenance of various filing systems
• Performance of miscellaneous job-related duties as assigned by the Accounting Supervisor
Buck Institute for Research on AgingAccounting Assitant
Nov. 2017 - Jun. 2018Novato, CA• Prepared month end bank reconciliations for approximately 15 different bank accounts • Maintaining accounting ledgers by verifying and posting account transactions
• Provided support to senior staff accountants with month end closing procedure and finance related activities • Assisted AP specialist to provide back up support in processing 200+ weekly invoices in IFAS, as well as processing check runs • Reviewed and batched approved vouchers with vendor invoices with items received against items ordered
Alaniz MarketingAccounting and Bookkeeping Associate
Jun. 2017 - Nov. 2017Novato, CA• Invoicing clients and creating customer and vendor accounts in QuickBooks
• Collected and deposited checks, credit card payments, Paypal, wire transfer and applied cash receipts to invoices
• Provided bank statements and accounting reports for monthly bank reconciliation, upon request from senior accountant • Running reports: Accounts Payable and Accounts Receivable • Meticulously prepped and executed payroll in a biweekly occurrence • Categorizing spreadsheets for clients, monthly expenses and income • Keeping track of company records and documents • Collaborated with marketing department for special jobs from customer
Santa Rosa Junior CollegeProgram Assistant
Aug. 2015 - Jun. 2016Petaluma, CA • Assisting program director with budgeting spreadsheets and light accounting/book keeping duties
• Training student employees and assisting 20-30 students with campus resources.
• Event promotion and marketing, including poster/flyer design
• Social media marketing, email blasts to at least 3,000 plus recipients
• Scheduling, maintaining and updating weekly calendar of events using Microsoft excel
• Supervising club events such as Board Gamers club, Anime, Puente and Petaluma Dreamers
• Answering phone calls, organizing paperwork and electronic filing systems for records and future events
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