City of ScottsdaleProject Management Assistant
Nov. 2013 - Nov. 2015Perform paraprofessional duties in support of professional staff involving cost analysis, funding verification, accounting tasks, budget impact information and data support on projects in the Capital Improvement Plan, review certified payrolls as submitted by contractors, works with contractors and subcontractors in order to correct payroll discrepancies. Perform contractor employee interviews for use in verifying certified payrolls. Assists in reviewing, analyzing and processing proposed Capital Improvement Program projects expenditure requests, including contract amendments and change orders, consultant contracts and City Council approved contracts, including confirming funding availability. Assists with the review and approval of contract payables for capital improvement projects.
Assists with the management and tracking of CIP budgets and project expenditures, provides funding, budget and expenditure reporting analysis to project managers regarding CIP funds availability. Assembles and reviews City Council agenda items for sufficiency and obtains required approvals prior to submission to Clerk’s Office.
Organizes and maintains records, files, maps and plans manually and on the computer. Interacts with representatives of other City Divisions/Departments, other municipalities, county, state and federal agencies involved in a particular program or projects. Responsible for improving operations, decreasing turnaround times, streamlining work processes and working cooperatively and jointly to provide quality seamless customer service. Receive, prepare and complete various forms, reports, correspondence, contracts and grant documents, purchase orders, billing documents, presentations or other documents. Conduct a variety of technical studies for various reports, operational analysis, cost-benefit analysis and impact, feasibility impact and rate studies as they relate to a specific program area or project. Compose, revise and edit a variety of reports.