Jenny Sandman - Executive Assistant,

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Work Background

Served With HonorExecutive Assistant to Chief Executive Officer and EA Team Lead

Nov. 2022 - Jan. 2025• Hired, onboarded, and managed a remote team of six EAs, to include weekly meetings, periodic team-building events, writing SOPs and establishing SOP templates, and creating an EA SharePoint resource with ongoing Loop agenda • Planned, executed, and attended quarterly VP meetings, annual all-company meetings, annual sales meetings, and first leadership meeting in Manila with Philippine employees. Researched and negotiated hotel room blocks, conference room and catering requirements (to include installation of video conferencing equipment), guest speakers, and large offsite team dinners and team-building activities. • Created detailed agendas and presentation and board decks for all of the above, in addition to comprehensive meeting minutes and action items for the entire executive team • Scheduled all CEO meetings and maintained a complex and back-to-back calendar in addition to three concurrent email inboxes • Oversaw and streamlined all leadership project deadlines and deliverables. Key accomplishments included creation and company-wide adoption of one central tracking program, with weekly update meetings, and significant cross-departmental process optimization resulting in 98% of Q1 and Q2 2024 deadlines met on time • Also supported VP of Finance and VP of HR concurrently for much of 2024 • Tracked EA performance against leadership projects; transitioned executives new to having an EA into clear objectives and communication styles, performance metrics and KPIs for successful delegation, and standardized presentation and agenda templates • Tackled personal tasks as necessary, including due diligence on additional acquired companies and equity stakes; hiring of a personal chef and PR team; planning family travel and vacation (and attending one, in Bali); assisting with the public opening of a cider tasting room; real estate negotiations and purchases; and generally serving as the CEO’s right hand and trusted partner

SemrushExecutive Assistant to Chief Marketing Officer

Feb. 2022 - Oct. 2022Austin, Texas, United States• Planned, executed, and attended quarterly Marketing Senior Leadership Team meetings. Researched and negotiated hotel room blocks, conference room and catering requirements (to include installation of video conferencing equipment), and large offsite team dinners. Locations included Istanbul and Barcelona • Coordinated and managed an extremely complex and fluid international travel schedule for the CMO (85-90% travel), including all airfare, hotel accommodation, car transfers, and office space requirements, as well as passport renewal and visa paperwork • Worked with an in-house production team when CMO’s presence was required for filming • Scheduled all meetings and maintained a complex and back-to-back calendar • Instituted daily expense reporting and receipt tracking to ensure timely reimbursement • Tackled personal tasks as necessary, including international wine and luggage shipments, researching/contracting a roof repair company, coordinating family air/hotel travel, finding and delivering last-minute gifts, and arranging vehicle repair and maintenance

LightWare LiDAR LLCExecutive Assistant To Chief Executive Officer

Oct. 2021 - Mar. 2022Austin, Texas, United States• Launched the first US office in Austin, including all physical office attributes (phones, desks, etc.) and internet/phone lines, and served as interim office manager • Spearheaded Series A funding investor research, crafting a database of over 1,000 leads; gathered a consortium of investors for a total buy-in of $10M USD, in addition to bridge funding • Scheduled all meetings, gathered, and distributed all pitch decks and supporting documents, and ushered the CEO and CFO through regular updates • Researched visa options for the CEO (EB1 vs. L1A); collected supporting documents and worked with legal team to fast line the application • Coordinated all international, domestic, and personal travel for the CEO • Managed all email and correspondence, incoming phone calls, calendars, and meeting notes • Updated and maintained Zoho CRM

Refinery InvestmentsOperations Manager

Nov. 2020 - Feb. 2022Remote• Scheduled all meetings across four calendars for the founder • Liaised with all investors and partners • Scheduled and ran quarterly board meetings • Organized, edited, and tracked all contracts and investor documents

ZirtualVirtual Assistant

Aug. 2020 - Oct. 2021Remote• Managed a stable of 10+ clients with a variety of need, including inbox management, calendar management, and scheduling, travel arrangements, research, social media, and more, with a two-hour response time. Clients’ industries included real estate, teaching hospitals, tech start-ups, investment management, legal firms, and non-profit consulting, among others • Ranked #1 employee in the last quarter – ranked no lower than #4 since initial hire, eligible for performance bonus in every quarter, consistently billing more than 250 hours each month • Often utilized as a personal assistant as well; arranged for clients’ car maintenance, hired, and managed household staff; made family and pet travel arrangements and medical appointments and maintained personal website and social media feeds

Sandman Management, LLCFreelance Resort and Private Estate Property Manager

Sep. 2017 - Jul. 2020Worldwide• Managed resorts and private estates for periods of two weeks to six weeks while their owners were vacationing or absent. Duties included overseeing household, security, and groundskeeping staff, maintaining smooth and seamless guest experiences, tracking expenses and payroll, and outsourcing other needs as necessary. Locations included United States, France, Spain, Germany, Czech Republic, Australia, and Tonga

Matt Fajkus Architecture, LLCOffice Manager and Executive/Personal Assistant to Owner/Founder

Jan. 2017 - Sep. 2017Austin, Texas, United States• Oversaw expansion of physical office space and spearheaded a complete reorganization, including sourcing new phone systems and videoconferencing equipment • Coordinated personal and company budgets and tracked expenses; instituted a number of cost-saving initiatives and reporting mechanisms • Wrote, edited, and sent all correspondence, emails, client materials, and contracts • Scheduled all meetings and conference calls; booked all domestic and international travel • Managed all personal errands

9TerrainsExecutive and Personal Assistant to Owner/Founder

Jul. 2015 - May. 2017Austin, Texas Area• Wrote, edited, and sent all correspondence, emails, and client materials • Scheduled all meetings and conference calls; booked all domestic and international travel • Coordinated all budgets and tracked all expenses • Supervised an evolving team of freelancers • Managed all personal errands

LPL FinancialExecutive Assistant to EVP Strategic Investments and SVP Treasury

May. 2009 - Sep. 2010San Diego, California, United States• Developed and implemented a systematic procedure for onboarding new hires, significantly increasing initial new hire productivity • Coordinated departmental budget and expense reports • Wrote, edited, and sent all correspondence and contracts • Scheduled all meetings and conference calls; booked all domestic and international travel

Dramatists Play Service, Inc.Editor

May. 2001 - Nov. 2015RemoteEdited 700+ manuscripts for national publication