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Work Background
MetaExecutive Assistant
Mar. 2020 - Mar. 2025Seattle, Washington, United StatesManage, prioritize, and maintain complex executive schedules, ensuring time is focused on critical, strategic issues aligned with commitments and business priorities. •Proactively coordinate annual calendar (ROB) for organization including operational planning, talent reviews, promotion reviews, WBRs, MBRs, QBRs •Partner with finance, HR, Legal, and cross-functional teams to support day-to-day and long-term priorities for executives and the business. •Plan, organize, and coordinate all leadership and team events including all-staff meetings, town halls, trainings, morale activities, leadership offsites, celebrations, holiday events, and business dinners. •Draft or maintain agendas for executive meetings, capturing action items and tracking deliverables and goals. •Compose or proofread a variety of communications on behalf of executives, including documents, internal communications, policies, or other printed or electronic materials. •Create, implement, and communicate new org wide procedures, processes, and scheduling best practices.
•Coordinate domestic and international travel arrangements, including booking airfare, hotel, and transportation. •Own expense management, ensuring executive expenses are submitted timely and within company policies. •Initiate purchase orders and reconcile invoices for products, services, and gifts adhering to company policies. •Manage confidential documents and team resources including team wiki, org charts, and email distribution lists.
SkilljarExecutive Assistant To Chief Executive Officer
May. 2019 - Nov. 2019Greater Seattle AreaManaged complex and frequently changing schedule of CEO. •Created and reconcile expense reports on behalf of C-Suite.
•Screened incoming email correspondence on behalf of CEO; respond independently when possible.
•Acted as liaison with CEO’s direct reports, internal teams/managers, and external partners.
•Arranged complex and detailed travel plans and itineraries, and compile documents for travel-related meetings.
•Assisted with team-building and overall project manager for company morale-boosting initiatives and events. •Conducted research, created project reports and developed presentations as needed.
•Draft or maintain agendas for executive meetings, capturing action items and tracking deliverables and goals. •Organized staff meetings, along with coordinating/managing other internal and external executive events and meetings as needed including location, conferencing, audio-visual equipment, meeting materials, catering, logistics, etc.
•Acted as Office Manager - assisting with general office maintenance requests, upkeep, supply orders, space management, vendor management, and equipment management/tracking.
SagaCity Media, Inc.Executive Assistant To Chief Executive Officer & VP, Custom Sales
Apr. 2018 - May. 2019Seattle, WashingtonManaged complex and frequently changing schedules of both CEO and VP, Custom Sales.
•Created and reconciled monthly expense reports on behalf of CEO and VP.
•Screened incoming calls and email correspondence on behalf of CEO and VP; responded independently when possible.
•Acted as liaison with CEO’s direct reports, internal teams/managers, and external partners.
•Arranged complex and detailed travel plans and itineraries, and compiled documents for travel-related meetings.
•Conducted research, created project reports and developed presentations as needed for each executive.
•Created process improvements in workflow and documentation handling.
•Directed preparation of records such as agenda, notices, minutes, and resolutions for internal meetings.
•Organized staff meetings twice per year, along with coordinating other internal and external executive events and meetings as needed including location, conferencing, audio-visual equipment, meeting materials, catering, logistics, etc.
•Acted as custodian of corporate documents and records.
•General admin, data entry, editing, proof-reading and special projects as needed.
Amazon Web ServicesTechnical Recruiter
Apr. 2017 - Oct. 2017Seattle, WashingtonIdentified and engaged applicants, leads, and employee referrals for a diverse set of roles, skill sets, and levels to build a pipeline of candidates. •Conducted phone screens of candidates to assess fit within business(es) and move candidates through interview process as needed.
•Lead 3-5 monthly sourcing and training presentations to help hiring managers better understand recruiting/hiring processes, industry best practices, and generate constant activity on open requisitions.
Amazon Web ServicesRecruiter Coordinator
Apr. 2016 - Apr. 2017Seattle, WAManaged the interview scheduling process end to end for an average of 25 onsite and 100 phone interviews per week, including coordinating with multiple AWS businesses and 7 recruiters, resolving schedule conflicts for different stakeholders and acting as main POC for all candidates.
• Lead AWS Tech RC team training; created and implemented training presentation for all AWS RC teams and Hiring Managers to improve cross-department communications, establish expectations, and streamline scheduling processes.
• Worked with Recruiting Managers and Lead Recruiters to properly align coordinators and workload across AWS Tech team.
• Responsible for compiling and presenting weekly data and metrics reporting to Recruiting Managers and Lead Recruiters.
Prestige Residential ConstructionExecutive Assistant to the Owner/ President
Aug. 2013 - Apr. 2016Seattle, Washington, United StatesManaged owner’s complex and frequently changing schedule. •Coordinated travel for owner, including complex flight schedules, overnight stays, and vehicle rentals. •Created and reconciled expense reports and travel expenses on behalf of owner.
•Fielded and responded to email and phone correspondence on behalf of owner.
•Managed special projects as needed, including networking events, client meetings, and all company events.
•Developed and maintained tracking system with alerts for upcoming projects, deadlines, and events. Created client database system to optimize billing, proposals and presentations.
•Managed new hire search and lead all recruiting efforts.
•Drafted employment contracts and offers; prepare onboarding and orientation documentation for new hires. Solely responsible for streamlining onboarding processes to better transition-in new hires.
•Managed all L&I claims and LOA requests. Successfully completed L&I audit during first 90 days, resulting in $3,000(+) cost savings to company.
•Employee benefits management. Responsible for researching and understanding newly-implemented ACA regulations and ensuring company compliance. Revised benefit plan offerings, resulting $10,000(+) cost savings to company.
•Weekly payroll: entering time reports into payroll system, upload to bank, process payroll taxes and 401(k) payments, and maintaining accurate payroll and Safe Harbor records.
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