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Work Background
Block Capital GroupConstruction Administrative Assistant /Executive Assistant
Feb. 2020Miami, Florida, United States• Modifying contract construction agreements, amendments & contract files.
• Responsible for maintaining the administrative construction files such as: notice to owner, change order log, release of liens & pay apps.
• Organize and manage construction drawing log, review plans and specs.
• Responsible for all the interior design operations from design stage to project completion. Conducting the FFE owners direct purchase order, creating scope sheets, flame spread binder and final project punch list.
• Coordinate with project consultants architects, engineers, and subcontractors any ownership requirements.
• Assist project manager with project status, schedules, expenses, payments to subcontractors, and maintaining the permit status log.
• Event planning: organize projects, groundbreaking events, topping out ceremonies and other company executive events. Coordinating includes calendars, reserving conference rooms/ordering catering if required, setting up conference video/calls, and video as needed.
• Provide administrative support to the owners of real estate development co. in a variety of capacities, including telephone coverage, photocopying, mail handling, monitoring/responding to email, file maintenance, and assisting with completion of specially assigned projects.
• Extensive coordinating and scheduling of meetings with staff. Obtain and handle confidential information. Draft and edit emails/memos for distribution for the owner of the company. • Coordinate executives’ schedules and executive logistics such as managing the calendar, phone calls, public appearances, travel arrangements & filing.
AECOMConstruction Administrative AssistanT
Jan. 2019 - Jan. 2020Miami-Fort Lauderdale Area• Provide administrative support to the Preconstruction team.
• Email out links to drawings to subcontractors with an Invitation to Bid, tracking bids that come in, calling subcontractors to follow up on status of bids, etc.
• Update SharePoint weekly with project progress photos, daily logs, and other project information as required.
• Timely distribution and processing of requests for information (RFIs) and change order log.
• Maintain up-to-date project operations agenda.
• Ensure project team secures Notice of Contract within five (5) business days of date of building permit with copies being posted at the project site and originals sent to accounting for safekeeping.
• Monitor administrative procedures for the project, including project files including warranty manuals and closeout documents.
• Type all project-specific general correspondence and transmittals. Including state specific items such as requesting and ensuring that the Owner has applied for Lien Agent, and to include Lien Agent Contact info on all sub/vendor paperwork.
Wolf & Company, P.C.Administrative Assistant Intern
Mar. 2018 - Apr. 2018Greater Boston Area• Delivered superior support for multiple tax files for Wolf & Company.
• Managed calls with various agencies and vendors to track billing versus the contracted budgets.
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