Jenna Pierson

CFO @Pierson Bookkeeping

CFOCompliance OfficerAccountantFinancial AnalystFinance

As an accounting advisor, I save businesses thousands of dollars annually. Let's connect and see if I can help!

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Work Background

Fred Gretsch EnterprisesFinance/Office Manager

Sep. 2023 - Jun. 2024Supervise 3 staff Manage Office Manage A/R Manage A/P Cash Management/Banking Bank Reconciliation Run Financial Statements

Seabrook Island ClubAccounting Manager

Jan. 2023 - Sep. 2023Supervise 3 staff Manage A/R Manage A/P Month End Close Inventory Cost of Goods Sold Real Estate Commissions Sales Tax

State of IllinoisManager of Control & Compliance

Jul. 2020 - Mar. 2022United States• Manager of Accounts Payable • Manager of Accounts Receivable • Manager of Fixed Assets • Backup to CFO • Prepare quarterly reports – C-97, C-98, C99 for Accounts Receivable • Prepare quarterly reports – C-15 for fixed assets • Prepare annual reports – Fee Imposition Reports • Supervise 5 – 8 staff members • Prepare annual evaluations for staff • Monitor workflow and assign duties as needed • Do approvals for all three areas in SAP • Conduct interviews for applicants including revise job descriptions, interview questions, etc. • Oversee all invoices for IL Emergency Management including disaster payments and normal operation payments • Supervised payments for COVID for the whole State of Illinois including PPE, supplies, staffing agencies, etc. • Evaluate processes and change or improve as needed • Interact with auditors for FEMA audits, Compliance audits, Internal audits • Troubleshoot problems with vendor payments, accounts receivables, etc. • Work with IT to help develop new systems for new processes • Other duties as assigned

State of IllinoisPublic Service Administrator Opt 2

Dec. 2019 - Jul. 2020Springfield, Illinois • Audit CYEFRs in GATA • Fiscal Officer for OGMA • Withdraw funds for Federal grants • Track federal and state grants • Approve purchase orders • Monitor deliverables for grants • Grant management • Reconcile receipts • Run financial reports for upper mgmt. • Create and write procedures • Sign grant contracts • Assist Senior Public Service Administrator • Assist Chief Accountability Officer • Other duties as assigned

State of IllinoisManagement Operatiins Analyst II

May. 2018 - Dec. 2019Springfield, Illinois, United States• Testing IES system for defects • Learning Caseworker’s jobs to identify defects • Creating schedules for projects • Identifying dependencies for tasks for projects • Talking to business owners regarding problems with the system • Managing meetings with business owners, stakeholders, and employees regarding projects • Managing costs of projects

State of IllinoisAccounting Supervisor

Jun. 2017 - Jul. 2018Springfield, Illinois, United States• Supervise the processing of refunds • Supervise the processing of SSI/MEDD payments • Supervise the processing of C-63’s • Verify all refund entries into CARS • Verify all SSI/MEDD payment entries into CARS • Investigate problems identifying checks and getting backup information for those • Contact program staff regarding issues with refunds or SSI/MEDD payments • Contact vendors to get information regarding refund information • Keep upper management informed of the status of workflow and if there are problems with workload • Supervise two staff members and serve as backup for both • Assign workload • Approve time off for staff members • Do performance evaluations on staff members • Assist with supervising the processing of payments to ensure they were applied to the correct receivable accounts • Other duties as assigned

State of IllinoisAccountant Advanced

Dec. 2016 - Jun. 2017Springfield, Illinois, United States• Process draws for Federal Grants • Track funds • Match money expected to actual deposits • Monitor appropriations, payroll, budgeted amounts in CARS match PV tracking sheets in excel • Check dates of service on CTBO detail reports and notify fund administrators of discrepancies • Reconcile funds • process mods for corrections to funds • enter deposits into CARS • make sure deposits in CARS match SAMS • run crystal reports for payroll and CTBO’s • add, delete, and monitor grant manual files and electronic files for completeness and accuracy

State of IllinoisAccountant - Lead Worker

May. 2014 - Dec. 2016Springfield, Illinois, United States• Supervise three hotline room staff • monitor workload to make sure no one is overloaded, and deadlines get met • monitor staff performance and report issues to department supervisor • answer questions from caseworkers, hotline room staff, and other supervisors • process credit card refunds and check refunds • move money • analyze client accounts for accuracy and do corrections, if needed • process payment and apply to correct receivable account from mail • run monthly reports for hotline staff • run and work quarterly reports for All Kids, Vetcare, and HBWD • backup deposit desk when that person is absent • assist anywhere else where needed

Professional Contracting ServicesVice President Finance

Mar. 2012 - Jan. 2013Canton, Illinois, United States• Manage all aspects of accounting including but not limited to all aspects of A/R, A/P, payroll, journal entries, budgeting, forecasting, preparing financial reports, etc. • human resources and assist President with general operation of company including job costing • making sure correct rates are used when bidding and reviewing bids and contracts • union reporting • certified payrolls • quarterly tax reports • collection of accounts receivable • accounts payable including check writing and ensuring prompt bill payment • analysis • all insurance related items such as certificates of insurance, claims, workman’s compensation claims • prepare business plan • advise President regarding financial issues and status of the company • take part in management meetings regarding projects and financial planning

Leander Construction, Inc.Accounting Manager

Jul. 2002 - Mar. 2012Canton, Illinois, United States• Supervise all aspects in accounting and human resources • office manager • supervise employees • job costing • project billing, • preparing union reports • prepare quarterly reports • sign-up benefits • transfer 401k contributions • prepare 401K audit reports • prepare for union and year-end audits • run W-2’s and 1099’s • process payroll • creating and enforcing policy manual • analysis • troubleshooting computer • assist Vice President of Finance with whatever else is needed

Washington Equipment CompanyController

Jan. 2000 - Jul. 2002Eureka, Illinois, United States• Supervise all aspects in accounting and human resources for six divisions • supervise up to five employees • monthly financial statements • budgeting • journal entries • all aspects of accounts receivable including but not limited to preparing billings, applying receipts to accounts, credits, etc. • all aspects of accounts payable including but not limited to posting vendor invoices, posting purchase orders, checking packing slips or scopes of work to contracts and P.O.’s, processing vendor payments, etc. • sales tax, withholding tax • 941 quarterly taxes • preparing union reports • working on MAS90 system and AS400 system • job costing • analysis of various accounts • troubleshooting computer • affirmative action reports • setting up job descriptions • enforcing policies • working with insurance company on work comp cases, etc.

Midwest Construction ServicesFull Charge Bookkeeper

Apr. 1999 - Nov. 1999Bartonville, Illinois, United States• Process financial statements • All aspects of accounts receivable including preparing billing, applying payments, printing statements • All aspects of accounts payable including processing vendor invoices and comparing packing slips to invoices • payroll • bank reconciliation • sales tax • withholding tax • 941 quarterly taxes • working with MAS90

Washington Equipment CompanyAssistant Bookkeeper

Apr. 1998 - Apr. 1999Eureka, Illinois, United States• All aspects of Accounts Receivable including preparing billings and applying payments • All aspects of accounts payable including posting vendor invoices and comparing packing slips to invoices • sales tax, withholding tax • 941 quarterly taxes • working on MAS90 system and AS400 system • job costing • analysis of various accounts

The Hunt CorporationAccountant

Mar. 1996 - Mar. 1998Indianapolis, Indiana, United States• Accounts receivable – prepare AIA billings and apply payments • accounts payable – process vendor invoices • payroll • payment applications • created and maintained Excel spreadsheets • typing in Word and Word Perfect • direct entry into AS400 Mainframe applications

Mattingly Body ShopFull Charge Bookkeeper

Mar. 1995 - Mar. 1996Terre Haute, Indiana, United States• Accounts receivable – prepare billings and process payments • accounts payable – process vendor invoices • payroll • monthly statements • 941 quarterly taxes • sales tax • withholding taxes

Digital Audio Disc CorpGeneral Operator

Aug. 1994 - Mar. 1995Terre Haute, Indiana, United States• Printed Labels on CD’s • inspected CD’s for defects

Country Mutual Insurance CompanyOffice Specialist A

Apr. 1990 - May. 1994Bloomington, Illinois, United States• General ledger entries • accounting for reinsurance contracts • maintained Lotus and Dbase 4 files • created spreadsheets in Lotus • created Dbase 4 and Focus programs • account reconciliation

Pekin InsuranceAccountant Trainee

Mar. 1988 - Apr. 1990Pekin, Illinois, United States• General ledger entries • accounting for reinsurance contracts • prepared monthly • quarterly and annual statements • figured Agent commissions • issued drafts and claim checks • monitored claim and medical deposits • created and maintained spreadsheets in Lotus • direct entry into IBM mainframe

Riverview HatcheryAccounting Clerk

May. 1987 - Mar. 1988Pekin, Illinois, United States• Waiting on customers • Accounts receivable – applying payments to receivable accounts, create invoices, run statements • Mail statements • Taking orders • Taking payments at counter • Reconciling cash drawer

US NavyHospital Corpsman

Apr. 1985 - Mar. 1987Portsmouth, Virginia, United States• Patient Care • Take x-rays • make entries into patient chart • draw blood • performed laboratory tests • start IV’s

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